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Contracts Administrator

3 months ago

Cambridge, United States Harvard University Full time

**Position Description**

**This is a fully benefited, part-time Harvard University position that has been funded through 6/1/2025. There is the possibility of renewal, contingent on funding, university priorities and satisfactory job performance.**

Financial Administration (FAD) is dedicated to advancing Harvard University’s teaching and research mission by stewarding its resources; providing support, guidance, and consultation; ensuring compliance with University and federal guidelines; mitigating risk; pursuing operational excellence; and promoting the financial health of the University.
- Harvard’s Office of Contracting Services (OCS) assists staff from across Harvard with contract drafting, review, negotiation, management, reporting, and more. The Contracts Administrator will support the OCS team with duties related to contract lifecycle management. The Contracts Administrator will be knowledgeable of the various processes and systems used by the OCS staff to prove contract management and contract review services. The Contracts Administrator will assist on, and in some instances take over critical administrative duties from the the Senior Contracts Administrator and Manager of Contracting Services.
- **Principal Duties and Responsibilities (Essential Functions)**:

- Perform contract lifecycle management for various agreements, including the creation of contract records in the contract management system and routing contracts for signature
- Assist Senior Contracts Administrator with maintaining contract repository and ensure searchability and consistency in how the information is entered, as well as assist Analysts with searching the repository when requested
- Assist with updating contract templates and template library when necessary
- Understand basic contract terms to accurately enter the contract in the repository
- Assist Senior Contracts Administrator with drafting periodic newsletter and enews submissions
- Assist with updating of the OCS website
- Schedule and plan team trainings as well as editing training materials
- Run and track metrics and collaborate with Director on budget
- Assist with Running CMS quarterly billing and communicate with CMS clients periodically regarding the same
- Assist with monthly reporting for CMS clients
- Schedule team meetings as requested
- Provide excellent customer service
- Other various administrative tasks as assigned

**Basic Qualifications**
- High school graduate or equivalent, preferably with business or finance training beyond high school.
- At least one year relevant experience
- Must be comfortable working independently and raising concerns or issues with staff as needed
- Quick learner, able to digest and disseminate large amounts of information
- High integrity and strong ethics
- Excellent oral and written communication
- Comfortable with and interested in working on contracts for the purchase of products or services

**Additional Qualifications and Skills**

**The following Additional Qualifications are strongly preferred. If you meet some, but not all, you are still encouraged to apply; we value employees with a willingness to learn.**
- Legal or paralegal experience is a plus and may offset other requirements
- Able to work in a dynamic, fast-paced, and largely decentralized environment
- Familiarity with Contract Management tools is a plus
- Strong experience with Microsoft Excel and/or other statistical tools

**Additional Information**

**Please note**:

- Harvard University requires pre-employment reference and background screening.
- We are unable to provide work authorization and/or visa sponsorship.
- This position has a 90-day orientation and review period.

The health of our workforce is a priority for Harvard University. With that in mind, we strongly encourage all employees to be up-to-date on CDC-recommended vaccines.

**Accessibility**:
**Work Format Details**
- FAD actively supports hybrid work where business needs allow. This position has been designated as a primarily remote position (**1-2 days per year on site**). While this position is primarily remote, **travel to campus may be necessary based on business needs and the nature of work. Examples include bi-annual or quarterly Town Halls, critical business meetings or other work events**. Additional details will be discussed during the interview process. All remote work must be performed within one of the Harvard Registered Payroll States, which currently includes Massachusetts, Connecticut, Maine, New Hampshire, Rhode Island, Vermont, Georgia, Illinois, Maryland, New Jersey, New York, Virginia, Washington, and California (CA for exempt positions only). Certain visa types and funding sources may limit work location. Individuals must meet work location sponsorship requirements prior to employment.

**About Us**

**More about FAD**:
Within and across the University, we aim to be exemplary colleagues, trusted partners, valued advisors, and agents of positive change.

**Withi