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Office Administration Specialist

2 months ago

Cambridge, Massachusetts, United States ACL Digital Full time

Office Administration Specialist

Contract Position

Location: Onsite

Compensation: $29/hour

Contract Duration: 2 months with potential for extension

Work Schedule: 35 hours per week

Key Skills Required:

  • Exceptional calendar management for executives
  • Front office reception and client interaction
  • Highly organized with flexible working hours

Position Overview:

The Office Administration Specialist will oversee and coordinate various projects, events, and programs. This role is essential in establishing and implementing administrative systems to effectively manage responsibilities. The individual will serve as the primary point of contact, adeptly addressing inquiries from clients, collaborators, and stakeholders.

Responsibilities include:

  • Preparing and maintaining comprehensive records, reports, and budgets.
  • Possibly managing web content or program materials.
  • Providing administrative and logistical support to senior leadership.
  • Coordinating complex calendars and scheduling meetings.
  • Assisting with departmental filing and archiving.

Qualifications:

Applicants should possess 2 to 3 years of relevant experience, showcasing excellent interpersonal and communication skills. The ability to work autonomously with minimal oversight is crucial, along with strong organizational skills to prioritize and track tasks effectively. Proficiency in standard office software is required.

Attention to detail, customer service skills, and strong verbal and written communication abilities are essential for success in this role. The candidate will be responsible for managing various projects and maintaining organized records for the Office of Physical Resources leadership team.