Graduate Contract Administrator
6 days ago
We are seeking a highly skilled Contract Administrator to join our team at the Massachusetts Institute of Technology. As a key member of our staff, you will play a critical role in implementing the new MIT GSU-UE collective bargaining agreement and business process changes it brings to the graduate community.
Key Responsibilities- Serve as a Contract and Graduate Student Appointments Specialist, providing advice and case management support to faculty, deans, department heads, finance and administration directors, and graduate officers and administrators.
- Convene staff and faculty to ensure that processes and practices are consistent and CBA-compliant.
- Explain procedures, timelines, and decisions to stakeholders.
- Respond to step 2 grievances, analyze documentation, and ensure understanding of issues.
- Stay informed about Institute policies, procedures, and CBA.
- Collaborate on creating and disseminating training materials, guidelines, and template communications.
- Conduct workshops and training sessions.
- Maintain records.
- Represent assigned school/college during collective bargaining and related activities.
- Communicate with management to address concerns, negotiate solutions, and ensure CBA compliance.
- Bachelor's degree.
- Five years' human resources or academic administration experience, preferably involving graduate students and faculty.
- Ability to understand and apply complex policies, triage concerns, advise stakeholders, informally resolve conflict, and escalate matters when appropriate.
- Appreciation for the organizational environment in higher education and large research universities to understand client priorities/issues/motivations/constraints.
- Excellent analytical, problem-solving, project planning and implementation, client service, relationship-building, presentation, and written and oral communication skills.
- Knowledge of conflict resolution techniques.
- Excellent judgment with confidential/sensitive information.
- Ability to work strategically, synthesize and generalize based on information obtained, deal with ambiguity and conflict, and influence people at all levels.
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Contract Administrator
2 weeks ago
Cambridge, Massachusetts, United States Campus Child Care, Inc. Full timeJob SummaryCampus Child Care, Inc. is seeking a highly organized and detail-oriented Contract Coordinator to support the administration of child care enrollment contracts, employment agreements, and other contracts and services for the organization.Key ResponsibilitiesEnrollment Administration: Issue parent enrollment contracts, including any amendments...
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Administrative Coordinator
2 days ago
Cambridge, Massachusetts, United States Della Infotech Full timeJob SummaryWe are seeking an experienced Administrative Assistant II to join our team at Della Infotech. The successful candidate will be responsible for organizing and implementing administrative systems and procedures, serving as the principal source of information on the unit, project, or program.Key ResponsibilitiesOrganize and implement administrative...
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Nursing Administrator
2 days ago
Cambridge, Massachusetts, United States Mass General Brigham Full timeNursing Administrator Opportunity at Mass General BrighamWe are seeking a skilled Nursing Administrator to join our team at Mass General Brigham. As a Nursing Administrator, you will be responsible for providing administrative direction and leadership to nursing staff, ensuring the delivery of high-quality patient care.Key Responsibilities:Assist with...
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Administrative Coordinator
2 weeks ago
Cambridge, Massachusetts, United States V R Della Infotech Inc Full timeJob SummaryV R Della Infotech Inc is seeking an experienced Administrative Coordinator to join our team. The successful candidate will be responsible for coordinating and managing administrative systems, programs, and projects.Key ResponsibilitiesCoordinate and manage administrative systems, programs, and projectsDevelop and implement administrative...
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Chief Executive Officer's Administrative Partner
3 weeks ago
Cambridge, Massachusetts, United States Nanobiosym Full timePosition OverviewNanobiosym, a pioneering nanotechnology firm, is at the forefront of developing innovative point-of-care diagnostics aimed at tackling a wide array of health challenges. Founded by a distinguished MIT/Harvard graduate, our company operates at the intersection of physics, nanotechnology, and biomedicine.As we experience rapid growth, we are...
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Nursing Administrator
3 days ago
Cambridge, Massachusetts, United States Mass General Brigham Full timeNursing Administrator OpportunityMass General Brigham is seeking a skilled Nursing Administrator to join our team in Cambridge, Massachusetts.Job SummaryThe Nursing Administrator will provide administrative direction and leadership to nursing staff, ensuring high-quality patient care and efficient department operations.Key ResponsibilitiesDirect the...
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Nursing Administrator
4 days ago
Cambridge, Massachusetts, United States Mass General Brigham Full timeNursing Administrator Opportunity at Mass General BrighamWe are seeking a skilled Nursing Administrator to join our team at Mass General Brigham. As a Nursing Administrator, you will be responsible for providing administrative direction and leadership to nursing staff, ensuring the delivery of high-quality patient care.Key Responsibilities:Direct the...
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Senior Contracts Specialist
2 weeks ago
Cambridge, Massachusetts, United States International Staff Consulting Full timeAbout the RoleWe are seeking a highly skilled Senior Contracts Analyst to join our team at International Staff Consulting. As a key member of our contract administration team, you will be responsible for providing cradle-to-grave contract management of a portfolio of U.S. Government prime and subcontracts with various customers.Key ResponsibilitiesProvide...
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Nursing Administrator
2 days ago
Cambridge, Massachusetts, United States Mass General Brigham Full timeAbout the RoleMass General Brigham is seeking a skilled Nursing Administrator to lead our nursing team in Cambridge, Massachusetts.This is a unique opportunity to join a world-renowned healthcare organization and contribute to the delivery of high-quality patient care.Key ResponsibilitiesProvide administrative direction and leadership to nursing...
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Administrative Coordinator
2 days ago
Cambridge, Massachusetts, United States V R Della Infotech Inc Full timeJob SummaryWe are seeking a highly organized and detail-oriented Testing Center Coordinator to join our team at V R Della Infotech Inc. The successful candidate will be responsible for overseeing and implementing exam accommodations for qualified students with registered testing accommodations.Main ResponsibilitiesServe visitors by greeting, welcoming, and...
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Administrative Assistant for Academic Programs
3 weeks ago
Cambridge, Massachusetts, United States Massachusetts Institute of Technology Full timeJob SummaryWe are seeking a highly skilled and experienced Senior Academic Programs Assistant to join our team at the Massachusetts Institute of Technology (MIT). This is a unique opportunity to work in a fast-paced and dynamic environment, supporting the academic administrator and contributing to the success of our students and faculty.Key...
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Administrative Specialist
3 days ago
Cambridge, Massachusetts, United States Smithsonian Full timeJob SummaryWe are seeking an experienced Administrative Specialist to join our team at the Smithsonian Astrophysical Observatory. The successful candidate will be responsible for managing and administering all financial aspects of Division grant-funded research programs, including preparing financial proposals, monitoring funding and expenditures, and...
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Administrative Coordinator
1 day ago
Cambridge, Massachusetts, United States Manning Personnel Group Inc Full timeAdministrative Assistant / Office ManagerOur client, a pioneering biotech company in Cambridge, is seeking an Administrative Assistant / Office Manager to provide exceptional support to their leadership team.This role will be responsible for managing calendars, expenses, travel, and project support, ensuring the office runs smoothly and effectively. The...
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Administrative Coordinator
1 week ago
Cambridge, Massachusetts, United States ACL Digital Full timeJob Title: Administrative CoordinatorLocation: OnsiteDuration: 2 1/2 months contract to hireKey Responsibilities:Provide high-touch administrative support to the team.Assist with day-to-day operations and ensure seamless workflow.Develop and maintain accurate records and reports.Collaborate with colleagues to achieve team goals.Requirements:Experience...
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Administrative Support Specialist
5 days ago
Cambridge, Massachusetts, United States The Judge Group Full timeThe Judge Group is seeking an experienced Administrative Coordinator to join their team. This is a 2.5-month contract position, working 35 hours a week, onsite in Cambridge, MA. The ideal candidate will have a detail-oriented approach, experience with FileMaker Pro and Excel, and excellent interpersonal skills. Key responsibilities include: * Providing...
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Administrative Coordinator
2 weeks ago
Cambridge, Massachusetts, United States Massachusetts Institute of Technology Full time**Job Summary**We are seeking a highly organized and detail-oriented Administrative Assistant 2 to provide administrative support to two faculty members in the Research Laboratory of Electronics (RLE)-Microsystems Technology Laboratories (MTL). The successful candidate will be responsible for a variety of financial, administrative, and media support...
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Administrative Support Coordinator
4 weeks ago
Cambridge, Massachusetts, United States V R Della Infotech Inc Full timeJob OverviewThe Administrative Support Coordinator plays a vital role in overseeing and managing various programs, projects, and events. This position is responsible for establishing and executing administrative systems to effectively handle the assigned responsibilities.Key ResponsibilitiesAct as the primary source of information, addressing inquiries from...
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Administrative Operations Coordinator
4 weeks ago
Cambridge, Massachusetts, United States V R Della Infotech Inc Full timeJob OverviewThe Administrative Operations Coordinator plays a pivotal role in overseeing and managing various programs, projects, and events. This position is responsible for developing and executing administrative systems that enhance operational efficiency.Key ResponsibilitiesAct as the primary point of contact for inquiries from clients, participants, and...
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Office Administration Specialist
4 weeks ago
Cambridge, Massachusetts, United States ACL Digital Full timeOffice Administration SpecialistContract PositionLocation: OnsiteCompensation: $29/hourContract Duration: 2 months with potential for extensionWork Schedule: 35 hours per weekKey Skills Required:Exceptional calendar management for executivesFront office reception and client interactionHighly organized with flexible working hoursPosition Overview:The Office...
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Financial Grants Administrator
4 weeks ago
Cambridge, Massachusetts, United States Massachusetts Institute of Technology Full timePosition Title: Financial Grants AdministratorJob Overview:Join the fiscal team at the Massachusetts Institute of Technology's Research Laboratory of Electronics (RLE) as a Financial Grants Administrator. This role involves managing a significant budget exceeding $50 million and overseeing over 175 federal and industrial sponsor proposal submissions...