HR Administrative Assistant

6 days ago

Warren, United States HUBER+SUHNER Full time

At HUBER+SUHNER, we design and create essential components that transport power and data through networks. This is how our employees around the globe contribute to a world where people get and stay connected.

**HR Administrative Assistant**:
**Warren, NJ** | **Full-time** | **Unlimited***

**Your tasks**:

- Administrative
- Maintains data and extracts information for reports.
- Reviews and forwards agency time sheets to agencies.
- Reviews invoice detail and forwards to supervisor for resolution prior to processing.
- Enters reviewed and approved invoices as required.
- Assists with identifying and scheduling meetings, interviews, training classes, etc. as requested.
- Assists with special event functions as requested (supply organization, purchase requisitions).
- Organizes and saves electronic and paper files.
- Maintains Personnel, Medical, Leave and Training files.
- Ensures regulatory postings are compliant.
- Supports the planning and organizing of company events.
- Communication
- Posts approved HR bulletin board materials.
- Examines temporary personnel and employee files to answer inquiries and provide information for personnel actions.
- Communicates with people outside the organization, representing the organization to agencies.
- Develops and maintains working relationships with others.
- Posts announcements on electronic bulletin boards timely and without errors.
- Provides translations verbally and for documents as requested.
- Recruitment
- Receives and processes new hire requests.
- Processes job requisitions, approvals, and posts job vacancies.
- Places job orders with staffing agencies.-
- Schedules interviews with hiring supervisors and human resources.
- Answers questions regarding eligibility, compensation rates and other pertinent information.
- Onboarding
- Confirms new hire start date with supervisors and agencies.
- Schedules orientation room and prepares materials.
- Collects new hire paperwork.
- Reviews new hire paperwork for completeness.
- Coordinates revisions as necessary.
- Conducts new hire orientations for temporary personnel.
- Miscellaneous
- Provides excellent customer service through timely responses to inquiries and quality service.
- Maintains strong employee relations through every interaction.
- All other relevant duties as assigned.**Your profile**:

- Education:

- Associate’s Degree required in related field.
- **Experience**:

- Minimum of 3 years of administrative experience required
- Minimum of 2 years of experience in HR required
- Timekeeping/payroll experience a plus**Skills**:

- Bilingual (English/Spanish) preferred.
- Service Orientation — Actively looking for ways to help people.
- Time Management — Managing one's own time.
- Coordination — Adjusting actions in relation to others' actions.
- Reading Comprehension — Understanding written sentences and paragraphs in work related documents.
- Writing — Communicating effectively in writing as appropriate for the needs of the audience.
- Abilities:

- Oral Comprehension — The ability to listen to and understand information and ideas presented through spoken words and sentences.
- Oral Expression — The ability to communicate information and ideas in speaking so others will understand.
- Written Comprehension — The ability to read and understand information and ideas presented in writing.
- Written Expression — The ability to communicate information and ideas in writing so others will understand.
- Performing Administrative Activities — Performing day-to-day administrative tasks such as maintaining information files and processing paperwork.
- Knowledge:

- Personnel and Human Resources — Basic awareness of principles and procedures for personnel recruitment, selection, and personnel information systems.
- English Language — Knowledge of the structure and content of the English language including the meaning and spelling of words, rules of composition, and grammar.
- Clerical — Knowledge of administrative and clerical procedures and systems such as word processing, managing files and records, and other office procedures.
- Physical/Mental Abilities:

- Must have the physical and mental abilities needed to perform all essential tasks listed; reasonable accommodations may be made to help the job holder perform essential tasks.
- Must be able to work and respond well under sometimes stressful and demanding work conditions.**Why HUBER+SUHNER?**:

- Stability, sustainability and a valued corporate culture make HUBER+SUHNER a great place to work We are committed to balancing work and family life for all generations of employees throughout their career and life journey. Our company, employees and leaders are committed to cultivating and preserving a culture of inclusion and connectedness.**We can't wait to hear from you**:

- You will hear back from us as soon as possible. For further information please contact:

- H+S Astrolab (US)
- Jeffrey Ulland

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