Administrative Assistant
2 weeks ago
Are you organized, detail-oriented, and ready to dive into a dynamic administrative role? Smithwest Service Center is seeking an Administrative Assistant to be the backbone of our operations. As an integral part of our team, you'll support our Owner & Service writers, maintain office efficiency, and ensure our customers receive top-notch service.
**Responsibilities**:
- Answer and direct phone calls to the appropriate contacts.
- Schedule appointments and meetings, keeping everyone's time organized.
- Maintain filing systems and keep office policies up-to-date.
- Order office supplies and research cost-effective deals.
- Handle travel arrangements and expense reports as needed.
- Maintain and handle all credit card and cash transactions from customer.
- Assist Service writer with data entry of all invoices.
- Maintain DOT records of all travel times.
- Dispatch and record all AAA calls daily.
- Provide general support to visitors and serve as a point of contact for clients.
- Liaise with executive officers to address service writers' and employees' inquiries.
**Requirements and Skills**:
- Proven experience as an Administrative Assistant or Office Admin Assistant.
- Familiarity with office management systems and equipment.
- Proficiency in MS Office, particularly Excel and PowerPoint.
- Strong time management and prioritization skills.
- Exceptional communication skills, both written and verbal.
- Excellent organizational abilities and attention to detail.
- Hospitality industry for at least 3 years
- Have or has worked in an Automotive dealership or independent shop is a solid plus but not needed.
- High School degree required; additional qualifications are a plus.
**Salary Range**:
- Competitive salary range of $800.00 to $1100.00 per week, based on qualifications & experience, on a 5 or 6 day workweek.
- ** Benefits**:
- Medical, vision, dental, and life insurance after 90 days of employment
- Paid time off (PTO) 90 days
- Paid vacation 1 year
- A 401(k) safe harbor retirement plan after 90 days
- Pension Fund 90Days
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