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Chief Deputy Clerk of The Board

2 months ago

San Joaquin County CA, United States San Joaquin County Full time

**Approximate Salary**
- $74,360 - $90,384 / per year (includes 10% confidential supplement)

**Opening Date**
- 5/6/2024 09:00:00 AM

**Closing Date**
- 5/31/2024 11:59:00 PM

**Analyst**
- Nicole Devencenzi

**Introduction**:
San Joaquin County is seeking an experienced, knowledgeable and public service oriented Chief Deputy Clerk of the Board to provide support and assistance to the Clerk of the Board’s Office. This position is a crucial leadership role responsible for overseeing and supervising staff while providing specialized support to elected and appointed bodies, including the Board of Supervisors, Assessment Appeals Board, Countywide Oversight Board, and City Selection Committee. This position involves executing the full spectrum of Clerk of the Board functions with an emphasis on integrity, technical proficiency, independent judgment, and decision-making.

For more information about this career opportunity, including total compensation and benefits, please review the brochure:
Chief Deputy Clerk of the Board

**The following incentives and bonuses may be available for eligible full time new hires**

New Hire Retention Bonus:

- $2,000 upon completion of first year equivalent employment (2,080 hours)
- $1,000 upon completion of third year equivalent employment (6,240 hours)
- $3,000 upon completion of sixth year equivalent employment (12,480 hours)

Background: Potential new hires into this classification are required to successfully pass a background, drug screen and DOJ LiveScan as a condition of employment. Final appointment cannot be made unless the eligible has passed all pre-employment processes.

**TYPICAL DUTIES**:

- Assists the Clerk of the Board in the providing support to the Board of Supervisors; attends Board of Supervisors meetings and other Boards and Commissions meetings; assists with proper noticing of meetings; prepares and distributes agenda; takes and transcribes minutes of proceedings for permanent record; calls roll; reads correspondence into the record, marks exhibits, and administers the oath to witnesses when necessary.
- Assists in the planning, coordinating, and supervising of staff and functions in the department; acts in the absence of the Clerk of the Board; assigns work and evaluates staff as required.
- Provides assistance and advice to representatives of other departments, agencies, employee organizations, community groups and the public regarding items presented to the Board of Supervisors as required; tracks pending legislative developments, reviews and suggests departmental actions based on new legislation.
- Provides training to staff, county departments, and public and private agencies in the procedures and processes of the Clerk of the Board.
- Participates in the development of policies and procedures and forms for the Clerk of the Board; prepares correspondence and various reports; may participate in the development of the department budget.
- Participates in the general clerical and administrative tasks required to support the Clerk of the Board operation.

**MINIMUM QUALIFICATIONS**:
**DESIRABLE QUALIFICATIONS***

License: Possession of a valid California driver’s license.

Certificates: Possession of a CCB certificate (Certified Clerk of the Board) or CMC certificate (Certified Municipal Clerk) preferred.

Education: Graduation from an accredited four year college or university with major course work in public administration, business administration, or related field.

**AND**

Experience: One year of responsible supervisory, administrative, or office management experience working with governmental boards and commissions, preferably in a County Clerk of the Board Office.

**OR**

Experience: Three years of responsible, high level clerical experience in a County, City, or Municipal Clerk of the Board Office.

Substitution: Additional qualifying experience may substitute for the required education on a year for year basis.

**KNOWLEDGE**:
Policies and procedures of public agencies, including the role of elected officials; laws, policies, and procedures pertaining to the Board of Supervisors, function and organization of county government; current general office practices, procedures and office automation, principles and practices of effective public relations; effective customer service techniques; automated filing and record keeping systems; standard correspondence and report formats; general legal terminology; basic training techniques; federal, state, and local laws, codes, ordinances, regulations, policies; principles of effective supervision and training.

**ABILITY**:
Coordinate and supervise activities and function of the Clerk of the Board; maintain a high degree of confidentiality, initiative, integrity, accountability and good judgment; communicate clearly and concisely, both orally and in writing; work under pressure and meet deadlines; compose correspondence; deal tactfully and courteously with representative of county departments, outsid