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Executive Assistant to The Head
3 months ago
**12 month positionHours**: Monday to Friday 8AM - 5PMCompetitive salary based on experience and qualificationsPlease submit resume and cover letter to: Head of School Jane Jakuc / office@broccolihall.org.Benefits: Generous Health, Dental and Vision Insurance. Life Insurance, training reimbursement, paid time off.The PositionThe Executive Assistant to the Head / Office Manager is responsible for the maintenance of efficient day-to-day general school operation including administrative clerical support. Directly responsible to the Head of School, the position also includes assisting the admissions coordinator, business manager and faculty as needed.Responsibilities include but are not limited to the following: SchedulingSchedule meetings for the Head of School and the Board of Directors, parents, educational and health professionals and others.Maintain calendars for the main office, Head of School and parents.Coordinate annual parent-teacher conferences.Coordinate and attend parent nights.ReceptionBe the first point of contact for all calls and emails to the school. Screen calls and emails and distribute messages to the Head of School and faculty.Greet visitors.Communicate with students transportation companies as necessary.MailSort and route incoming mail.Responsible for all outgoing mail including student reports, standardized tests, transcripts, IEP progress reports, general mailings and marketing materials.Office ManagementMaintain and purchase office supplies.Forward invoices, checks and POs to the business office.Responsible for building services such as organizing the servicing of office equipment, drinking water delivery and secure shredding.Maintenance of Student Records and FilesEnsure all student records are up to date and filed appropriately, as per DESE privacy and security requirements.Record student attendance daily.Sort and process alumni records annually.Communication, Fundraising and DevelopmentUpdate the school website with current news and events.Create and distribute the schools monthly newsletter.Coordinate advertisements / listings in various educational publications.Track donations and distribute thank you letters.AdmissionsSupport the Admissions Coordinator with all necessary paperwork including sending information to prospective families, tracking admissions forms and sending out acceptance packets.Maintain admissions calendar.Greet prospective families on weekly visiting days.College TransitionsUpdate college resources for students annually.Produce and distribute all transcripts for high school students.Send relevant documents to colleges via the Common App.
