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Coordinator, Human Resources

3 months ago

Washington, United States The Humane Society of the Unites States Full time

The general hourly rate for this position is $25.00-$29.00. Salary offers will be commensurate with experience, qualifications, skills, training, and education.
The Humane Society of the United States (HSUS), the nation’s most effective animal protection organization, is seeking a Coordinator for the Human Resources department. This position provides a variety of administrative and process-oriented services to the Human Resources department, including responding to employee’s HR-related inquiries and as support during their onboarding and offboarding.

**You will be responsible for**:

- Providing general administrative support including, but not limited to, records maintenance; HRIS data entry; preparing data/reports analysis; assisting with development and distribution of internal HR communications; sorting/distributing and replying to incoming communications;
- Overseeing the onboarding and offboarding processes, including employment-related data entry, processing I-9s, facilitating background checks, updating organizational charts, headcount reports, and related information;
- Supporting the Talent Acquisition team including, but not limited to, assisting with completing interview evaluation paperwork and. coordinating interviews;
- Ensuring accuracy of LMS employee database by cross-referencing with employee records in HRIS. Providing ongoing support as primary POC while new hires acclimating to the organization and team(s);
- Maintaining physical and electronic human resources files (including personnel files) and records in compliance with legal requirements and established HSUS’ policies and procedures;
- Assisting with preparation and coordination of performance management review process;
- Reviewing invoices and credit card statements and preparing monthly departmental expense reconciliations and reports;
- Managing the staff tenure awards vendor-client relationship, transmitting relevant data;
- Greeting and managing visitors to the department; answering phones; and handling routine requests for information, including those related to policies, procedures, and other departmental programs, escalating issues to appropriate department and staff, as necessary;
- Performing other duties and responsibilities as assigned.

**Qualifications and Requirements**:

- Two years of college courses in business administration, human resources, or a related area; or combination of coursework and experience. Bachelor’s degree preferred;
- Two years of related, administrative work experience required;
- Proven experience with managing sensitive data in an accurate and confidential way;
- Familiarity with general Human Resources practices, policies and procedures and employment laws is preferred;
- Technical proficiency and working knowledge of word processing, spreadsheet, and presentation software (i.e., WORD, Excel and Power Point);
- Data entry skills and a familiarity with the use of, and data entry process for, database and/or HRIS software programs/systems;
- Strong customer service skills, as well excellent interpersonal skills, to interact with and respond to a variety of individuals in a courteous, diplomatic, and timely manner;
- Strong communication skills with the ability to demonstrate active listening skills and organize, present, and articulate ideas both verbally and in writing;
- The ability to work well both independently and with others within a team environment with mínimal supervision;
- Basic business writing and editing skills, as well as strong proofreading skills and the ability to compose and edit documents using proper grammar, punctuation, and sentence structure;
- Strong attention to detail;
- Demonstrated organizational skills with the ability to manage time and resources effectively and productively, including the ability to prioritize workload and meet deadlines with an appropriate sense of urgency and initiative;
- Ability to read and comprehend the content of documents and take appropriate actions, including knowing when to seek assistance;
- Basic analytical skills for researching, gathering, and evaluating information;
- Demonstrated ability to accurately type and prepare documents, memos, and other forms of information;
- The ability to handle information of a confidential nature and ensure that such information is secured and maintained in an appropriate manner.

Please submit your resume and cover letter as one document.
This position is in Washington, DC

Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, age, national origin, sexual orientation, gender identity, and disability, marital or parental status or protected veteran status. EOE