See more Collapse

Event Operations Coordinator

4 weeks ago

New York, United States Emerald Full time

Overview:
Emerald is seeking an Event Operations Coordinator to join our team from San Juan Capistrano, CA. The Event Operations Coordinator is responsible for ensuring all event operations are managed and executed efficiently, cost-effectively, and exceed expectations for our internal and external customers.

Event Operations Coordinators support the events they own on-site, and must be comfortable traveling domestically in this position.

**Responsibilities**:
**Pre-Show**
- Support Operations Managers/Directors with all pre-show planning and management
- Research and recommend new vendors and show decorations
- Assist with planning and executing of all special events and sponsorships
- Assist with the sponsorship contracting and fulfillment process
- Collect all sponsor logos and submit for promotion and signage
- Update show management requirements document and send to vendors
- Assist with food and beverage menu creation/orders and review/proof all BEOs. Update F&B budget and actuals
- Assist with management of housing. Collect staff and vendor housing requests. Send out hotel confirmations
- Create security packets and other on-site documents
- Order and track promotional items and pub bin items
- Collect and track EAC and exhibitor insurance certificates
- Lead contact for pre-planning logistics and ordering materials
- Contact ADA attendees to coordinate arrangements as needed
- Collect and track meeting room requirements
- Assist with new vendor setup and invoice processing
- Updated Exhibitor Service Center

**On-site**
- Support Operations Managers/Directors on-site execution and management
- Manage sponsorships on-site, as needed
- Track and coordinate publication bin inserts, sponsor bag inserts, and literature distribution at show entrances
- Serve as a floor manager at other Emerald events as needed
- Manage meeting room requirements

**Other Responsibilities**

**Post Show**:

- Assist with final hotel and vendor billing reconciliation and auditing
- Coordinate other responsibilities as assigned by Operations Manager/Director
- Research and recommend cost savings measure directly related to operating expense
- Manage costs to ensure expenses are within budget

Qualifications:

- 2-3 years of event operations experience
- Knowledge and understanding of meeting and event planning principles, requirements, and procedures
- Ability to work in a fast-pasted, matrix organization and to manage multiple competing priorities
- Excellent customer service skills and the ability to work with internal and external stakeholders
- Must be highly creative, enthusiastic, and take an interest in keeping up with industry trends
- Strong interpersonal, communication, and organizational skills
- Well versed in all Microsoft platforms, including Word, Excel, and PowerPoint
- Highly proficient in Microsoft Word and Excel
- Ability to travel as needed

**ABOUT EMERALD**-
**COMPENSATION & BENEFITS**
- Target Compensation: $45,000-50,000 (Non-Exempt)-
We offer a competitive benefits package designed to strengthen our employees’ physical and mental health, including unlimited vacation for exempt employees, flexible working locations, 401(k) plan with a company match, medical/dental/vision coverage with inclusive provisions including transgender services and fertility benefits, parental and caregiver leave, dependent, commuter and FSA benefits, professional development programs like Toastmasters, and mental wellness tools such as weekly guided meditation programs.

We have other current jobs related to this field that you can find below

  • Event Operations Coordinator

    3 weeks ago

    New York, New York, United States JND Full time

    Job Title: Event Operations Coordinator Job Type: Regular Full-Time, Hourly- Minimum of 3-4 years of relevant professional experience: 12 month contractPay range :$27-28 per hourLocation 837 Washington St, New York, NY, USA Hybrid: M-Th in office, Fridays remoteBenefits Medical Insurance (Health, Dental & Vision) 401(k) with Company Match Paid Time Off...

  • Event Operations Coordinator

    1 month ago

    New York, United States Intelliswift Full time

    Pay rate range - $30/hr. to $34/hr. on W2 New York, NY, USA-Flex (Mon-Thurs in office, Fri WFH) depending on event/programming schedule Job Description: Top 3 Skills: Event coordination, project management, collaboration POSITION SUMMARY: We're looking for an Event Operations Coordinator to support the Events Manager with strategic programming at the Client....

  • Event Operations Coordinator

    1 month ago

    New York, United States Intelliswift Full time

    Job ID: 24-02461 Pay rate range - $30/hr. to $34/hr. on W2 New York, NY, USA-Flex (Mon-Thurs in office, Fri WFH) depending on event/programming schedule Job Description: Top 3 Skills: Event coordination, project management, collaboration POSITION SUMMARY: We're looking for an Event Operations Coordinator to support the Events Manager with strategic...

  • [Hybrid] Event Operations Coordinator

    1 week ago

    New York, United States Jnd Corp Full time

    + Job Title: Event Operations Coordinator + Job Type: Regular Full-Time, Hourly + Minimum of 3-4 years of relevant professional experience + 12 month contract Pay range : $27-28 per hour Location + 837 Washington St, New York, NY, USA + Hybrid: M-Th in office, Fridays remote Benefits + Medical Insurance (Health, Dental & Vision) + 401(k) with Company Match +...

  • Operations Coordinator/event Management

    4 weeks ago

    New York, United States Big Deal Ltd. Full time

    We are looking to hire a Full Time person with Operations, Event Management or Production Coordinator skills for a fast paced, multifaceted and definitely never boring role at Big Deal Ltd. We are the city's only 1920's casino-themed speakeasy event venue and also a casino dealer school. This job entails staffing and coordinating in-house events both with...

  • Events Coordinator

    4 weeks ago

    New York, United States Bar-Lab at Moxy Williamsburg Full time

    Job DescriptionJob DescriptionWe are looking for a highly organized Events Coordinator to join our team. The ideal candidate will have previous experience in event planning and management, excellent communication skills, and strong attention to detail. This is a busy and sometimes demanding role that requires an individual who can manage many different...

  • Events Coordinator

    3 weeks ago

    New York, New York, United States Legends Full time

    Events Coordinator - The Central Park BoathouseLEGENDS Founded in 2008 as a hospitality management company, Legends has transformed into a holistic experiential services agency with more than 1,200 full-time and 30,000 seasonal team members globally. Legends has three core divisions operating worldwide: Global Planning, Global Sales and Hospitality,...

  • Events Coordinator

    1 month ago

    New York, United States Legends Full time

    Events Coordinator - The Central Park Boathouse (New York, NY)LEGENDS Founded in 2008 as a hospitality management company, Legends has transformed into a holistic experiential services agency with more than 1,200 full-time and 30,000 seasonal team members globally. Legends has three core divisions operating worldwide: Global Planning, Global Sales and...

  • Event Coordinator

    1 month ago

    New York, United States The PR Net Full time

    **Event Coordinator - 74Wythe** **Location:** Brooklyn, NY **Field:** Events **Min. Experience:** 1-3 year(s) **Basis:** Full-time **Description:** Brand new event venue in Williamsburg, BK is seeking an Event Coordinator to support the Operations & Sales team with on-site event coordination as well as in-office event management & administrative duties....

  • Events Coordinator

    1 month ago

    New York, United States teamworkonline Full time

    Events Coordinator – The Central Park Boathouse (New York, NY)   LEGENDS Founded in 2008 as a hospitality management company, Legends has transformed into a holistic experiential services agency with more than 1,200 full-time and 30,000 seasonal team members globally. Legends has three core divisions operating worldwide: Global Planning, Global...

  • [hybrid] Event Operations Coordinator

    4 weeks ago

    New York, United States JND Full time

    Job Title: Event Operations Coordinator - Job Type: Regular Full-Time, Hourly - ** Minimum of 3-4 years of relevant professional experience**: - ** 12 month contract** **Pay range **:$27-28 per hour **Location** - 837 Washington St, New York, NY, USA - Hybrid: M-Th in office, Fridays remote **Benefits** - Medical Insurance (Health, Dental & Vision) -...

  • Event Coordinator

    3 weeks ago

    New York, United States SUNY System Administration Full time

    Required Qualifications: Bachelor's degree. Minimum of 1 year event or conference experience. Excellent interpersonal and verbal communication skills. Excellent organizational skills; ability to manage multiple events; strong attention to detail. Ability to lift and carry items weighing up to 40 pounds. Flexible hours with occasional evening and...

  • Event Coordinator

    1 month ago

    New York, New York, United States Bard College Full time

    MBA in SustainabilityEvent CoordinatorApply Here: Bard College's MBA in Sustainability has an opening for a part-time, 20-hour per week Event Coordinator. The position supports onsite operations for the MBA program during our four-day weekend intensive residencies in NYC, once each month, while assisting with administrative tasks leading up to the residency...

  • Event Coordinator

    4 weeks ago

    New York, United States Tuxedo Hospitality Full time

    **JOB DESCRIPTION** - Sales, Administration and Execution of private client events and strategic in-house events for Chinese Tuxedo, Peachy’s, The Tyger and South Soho Bar - To position Tuxedo Hospitality restaurants and bars as the preferred venue for premium corporate and private events in New York City - To be an excellent administrator and multitasker...

  • Event Coordinator

    1 month ago

    New York, United States Latham & Watkins Full time

    Event Coordinator Tracking Code 5685 Job Description Latham & Watkins, a global law firm consistently ranked among the top firms in the world, is seeking an Event Coordinator to join our dynamic team in New York City. **About Latham & Watkins** Latham & Watkins is a global law firm consistently ranked among the top firms in the world. The success of our...

  • Event Coordinator

    3 weeks ago

    New York, United States VARITE INC Full time

    VARITE is looking for a qualified Executive Events Coordinator III for one of its clients in New York, NY. If you are interested in this opportunity, kindly respond ASAP with your updated resume. We will be glad to represent you to our client and help in your job search.WHAT THE CLIENT DOES?It's an American multinational computer software company.Job...

  • Associate, Event Operations and Systems Coordinator

    3 weeks ago

    New York, United States New York Life Insurance Co Full time

    **Location Designation**: Hybrid - 3 days per week When you join New York Life, you’re joining a company that values career development, collaboration, innovation, and inclusiveness. We want employees to feel proud about being part of a company that is committed to doing the right thing. You’ll have the opportunity to grow your career while developing...

  • Events Coordinator

    2 weeks ago

    New York, United States The Langham Full time

    Job Summary - **PRIMARY OBJECTIVE OF POSITION**: - Responsible for providing administrative support to the Catering Sales, Conference Service & Banquet Department team to effectively serve the needs of our clients. The Coordinator works directly with the Director of Catering and Conference Services, Catering Sales, Conference Service & Banquet team in a...

  • Event Coordinator

    1 month ago

    New York, United States FE International LTD Full time

    **Event Coordinator** at FE International New York, New York, United States FE International is an award-winning global M&A advisor of SaaS, e-commerce and content businesses . It has completed acquisitions for thousands of founders, owners and acqui rers , and is the preeminent valuation thought leader in the industry. Its team includes experts in exit...

  • Events Coordinator

    2 weeks ago

    New York, United States Travel Leaders Group Holdings LLC dba Internova Travel Group Full time

    Events Coordinator Job Locations US-Remote Job ID 2024-3115 Division Travel Leaders Corporate # of Openings 1 Max USD $30.83/Hr. Min USD $16.44/Hr. Overview Your Event Solutions is a multi-award winning global meetings and events company delivering innovative and powerful experiences...