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Event Coordinator

2 months ago

New York, United States VARITE INC Full time

VARITE is looking for a qualified Executive Events Coordinator III for one of its clients in New York, NY. If you are interested in this opportunity, kindly respond ASAP with your updated resume. We will be glad to represent you to our client and help in your job search.


WHAT THE CLIENT DOES?

It's an American multinational computer software company.


Job Details:

Title: Executive Events Coordinator III

Location: New York, NY 10036

Duration: 7 months (07/08/2024 to 01/31/2025)


Job Description: The NY Events Team designs and produces events that bring together executives, partners, customers and employees. We are seeking a candidate who is passionate about hospitality and events to join our New York-based events team. Our events vary from in-person, virtual, and hybrid experiences. Success in this role requires agility, clear and compelling communications, outstanding organizational skills, and the ability to collaborate cross-functionally. This individual will work closely with Security, Space Planning, Facilities, Workplace and Guest Services Teams to deliver successful events.


Roles & Responsibilities:

-The position is responsible for the operational excellence of our meetings/events and the holistic guest experience including but not limited to: customer meetings, executive receptions, intimate dinners, town halls and employee events

-Continuously research and report innovative and creative event and entertainment options

-Solid office management / workplace environment knowledge

-Strong customer service and executive interaction experience

-Understand brand and product positioning with the ability to ensure consistent, on-brand messaging for all events

-Continuous development of team playbooks and standard operating procedures

-Organize logistics, from beginning to end, for customer facing meetings, town halls, etc.

-Pre, onsite and post event logistical management

-Key stakeholder for G-Cal calendar management for internal event space

-Co-Manage vendor relationships (agencies, vendors, caterers, etc.) and work with internal teams.

-Liaise and negotiate with vendors to achieve the most favorable terms for goods and services

-Management of event statistics and ad hoc reporting

-Manage various workplace projects as assigned

-Multitask many events and projects at one time


Required Skills:

-Experience will be evaluated based on alignment to the core competencies for the role

-Highly personable and customer service focused with great attention to detail

-Excellent written and verbal communication with ability to proactively address client's needs

-Experience in managing budgets, financial planning and tracking

-Excellent problem-solving skills with ability to creatively negotiate demands

-Results-oriented, customer-driven, and organized

-Assess and prioritize workload in a strict deadline centric environment

-Thrive on teamwork and overcoming obstacles

-Ability to work a flexible schedule as needed

-In-depth knowledge of Microsoft Office programs (Word, Excel, Outlook, and PowerPoint) is necessary


About VARITE:

VARITE is a global staffing and IT consulting company providing technical consulting and team augmentation services to Fortune 1000 Companies in UK, USA, CANADA and INDIA. VARITE is currently a primary and direct vendors to the leading corporations in the verticals of Networking, Cloud Infrastructure, Hardware and Software, Digital Marketing and Media Solutions, Clinical Diagnostics, Utilities, Gaming and Entertainment, and Financial Services.

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