Timekeeping Coordinator Iv, National Timekeeping

2 weeks ago

Corona, United States Kaiser Permanente Full time

**Job Summary**:
In addition to the responsibilities below, this individual contributor position is also responsible for serving as a member of the National Timekeeping team; ensuring accurate completion of National Timekeeping tasks; and providing customer service to managers and employees. This includes serving as a Subject Matter Expert (SME) to develop and/or implement timekeeping initiatives; working closely with management in the implementation of National Timekeeping policies and process changes; and ensuring timecards are approved in alignment with quality standards and internal service level agreements.

This position is also responsible for consulting on the interpretation of pay practices related to collective bargaining agreements; analyzing large complex datasets; and researching policy and contractual issues.

**Essential Responsibilities**:

- Pursues effective relationships across teams and/or the organization to obtain and share resources, information, and advice with coworkers and members. Listens to, addresses, and seeks performance feedback; acts as a mentor for less experienced team members.
- Pursues self-development; creates plans to capitalize on strengths and develop weaknesses; reviews others work to help them learn. Adapts to and learns from change, challenges, and feedback; demonstrates flexibility in work; helps others adapt to non-routine situations.
- Identifies and responds to the needs of others to support the execution of varied work processes.
- Works within established procedures and practices to complete routine work assignments autonomously; follows instructions to complete novel or varied tasks. Collaborates with others to identify and implement appropriate solutions for routine and non-routine issues; escalates high-priority issues or risks; monitors progress and results. Supports the development of work plans to meet established priorities, deadlines, and expectations. Identifies, speaks up, and implements ways to address improvement opportunities within and across teams.
- Resolves new, non-routine problems for local quality control of timekeeping systems (e.g., KP TIME System) by: reviewing pay period adjustments for accuracy; planning and scheduling the entering of data in the TIME system from the paper TIME forms submitted and approving the final time card for submission; collaborating with cross-team peers and the broader organization to address timekeeping irregularities; and leveraging an advanced knowledge of relevant business practices to support the liaison for internal sources regarding Family Medical Leave Act/Leave of Absence (FMLA/LOA) timecard coding and pay discrepancies as needed.
- Analyzes various issues or data to resolve new and non-standard issues of moderate scope by: planning and scheduling the review of new and non-routine factors; printing attendance calendars and analyzing reports for employees that are part of the Centralized Timekeeping Department; and identifying trends independently.
- Ensures quality assurance for daily operations by: independently communicating newly established business processes to clients; providing analytical research and program development for the system independently; reviewing new and non-routine internal system controls; and adapting solutions for specific situations to comply with National Timekeeping and any contract agreements, pay practice standards, and union agreements as established by Labor Relations.
- Ensures that clients have current and accurate documentation (e.g., timekeeping system and payroll related materials) by: following instructions.
- Conducts audit processes while working with National Timekeeping Compliance/Regional Reports/No-Pay Schedule (NPS) by: following
- instructions received; following instructions to perform periodic system and timecard audits for client areas; and reconciling new and non-routine timekeeping system and payroll audits.

**Minimum Qualifications**:

- Minimum two (2) years experience in payroll, timekeeping, or related field.
- Minimum one (1) year experience working with union contracts and pay practices.
- High School Diploma or GED, or equivalent AND Minimum three (3) years of experience working in a corporate or business office environment OR Minimum four (4) years experience working in a corporate or business office environment.

**Additional Requirements**:

- N/A

PrimaryLocation : California,Corona,Corona Data Center Admin

HoursPerWeek : 40

Shift : Day

Workdays : Mon, Tue, Wed, Thu, Fri

WorkingHoursStart : 08:00 AM

WorkingHoursEnd : 04:00 PM

Job Schedule : Full-time

Job Type : Standard

Employee Status : Regular

Employee Group/Union Affiliation : NUE-PO-01|NUE|Non Union Employee

Job Level : Individual Contributor

Job Category : Business Operations

Department : Po/Ho Corp - EmSvc Timekeeping Operations - 7022

Travel : Yes, 5 % of the Time

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