Events Spec 2
2 months ago
Special Instructions for Applicants:
Cover letter and resume are required.
Department Summary: The UCLA Division of Graduate Education (DGE) oversees policies for graduate programs, excluding Dentistry, Law, and Medicine, and is comprised of the following units: Academic and Postdoctoral Services, Fellowships and Financial Services, Diversity, Inclusion and Admissions, and Graduate and Postdoctoral Support. These units handle recruitment, admissions, financial support, policies and procedures, and student well-being primarily, while other units manage internal operational needs, such as IT, Events, Communications, Human Resources/Budget Administration, and provide Institutional Research to campus and UC constituents. All units work together to support over 12,000 students across 130 academic programs and to promote successful progress in graduate education. This comprehensive approach ensures academic excellence, student diversity and prepares students to make significant contributions worldwide. Position Summary:
N/A
Salary & Compensation: *UCLA provides a full pay range. Actual salary offers consider factors, including budget, prior experience, skills, knowledge, abilities, education, licensure and certifications, and other business considerations. Salary offers at the top of the range are not common. Visit UC Benefit package to discover benefits that start on day one, and UC Total Compensation Estimator to calculate the total compensation value with benefits. Qualifications:
- Event Planning 2+ years of proven event coordination experience (required)
- Demonstrated skill in using word-processing, spreadsheet, database and presentation programs (e.g., MS Word, Excel, Access, PowerPoint) to produce a variety of reports, text for publications, business correspondence, charts, spreadsheets and memoranda. (required)
- Strong interpersonal skills and the ability to communicate effectively with DGE colleagues, campus administrators, faculty, staff, students, alumni, visitors, vendors and the general public, handling difficult situations with patience, diplomacy and tact. Ability to work as part of a team. (required)
- Proven ability to coordinate meetings and special events including making arrangements for speakers, venues and catering, attendee management, budget oversight, on-site coordination, etc. (required)
- Demonstrated time management and organizational skills to complete assignments in the context of fluctuating and competing workloads, shifting deadlines and stakeholder priorities. (required)
- Highly organized, efficient, and attentive to detail, with excellent follow-up and follow through skills. Demonstrated ability to clearly define tasks and set priorities. (required)
- Demonstrated experience composing and editing content to effectively communicate to a variety of audiences, including but not limited to invitations, newsletters, talking points, brochure copy, and writing for the web using correct formats and proper grammar. (required)
- Demonstrated problem-solving skills. (required)
- Supervisory skills to effectively oversee student workers and volunteers, including training and delegation. (required)
- Basic graphic design skills to create simple invitations, programs, and certificates, signage and other routine communications and outreach materials. (required)
- Experience using common graphic design platforms such as Canva, Photoshop, Illustrator or InDesign. (preferred)
- Experience working with Word Press, Visio, Slack, Constant Contact, Eventbrite, SurveyGizmo, Flickr, and Box. (preferred)
- Knowledge of UCLA campus venues, event services and associated departments. (preferred)
Education, Licenses, Certifications, & Professional Affiliations:
- Bachelor's Degree or equivalent education and experience (required)
Special Conditions of Employment:
- Background Check: Continued employment is contingent upon the completion of a satisfactory background investigation.
- Ability to work occasional evenings and weekends as required for special events. (required)
- Possession of a valid driver's license and access to an insured vehicle to travel to off-site vendors and events. (required)
- Required to work at least 6 hours of time per year at DGE special events. (required)
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