Contracts Administrator

2 weeks ago


Chicago, United States City of Chicago Full time

**Job Number**:394022**

**Description**

JOB ANNOUNCEMENT
- Contracts Administrator, SR - $129,936.00
- Chicago Department of Aviation
- Contracts Division

**Number of Positions: One (1) **(Additional vacancies possible pending budget approval)**

**ESSENTIAL DUTIES**
- Implements procurement and delegate agency contracting policies and procedures.
- Assigns and reviews the work of staff to ensure compliance with standards and procedures established by the Department of Procurement Services (DPS).
- Directs research and development of end user requirements and specifications for Requests for Proposals (RFPs) and bids to be advertised.
- Directs staff in working with department managers to draft contract specifications, compile contract documents and negotiate terms and conditions with vendors, when applicable.
- Negotiates or drafts contracts for professional services evaluation committees.
- Drafts evaluation criteria for RFP evaluation committees.
- Serves as a voting member of evaluation committees for department specific and citywide RFPs.
- Oversees the negotiation and monitoring of disadvantaged, minority and women owned business enterprise (DBE/MBE/WBE) programs.
- Supervises staff responsible for the preparation, processing and compiling of delegate agency contracts.
- Maintains a contract database to manage the expiration and renewal of contracts in a timely manner to avoid service interruption to the department.
- Reviews completed contract packages for appropriateness, completeness, and conformance to established policies and standards and forwards to oversight departments for approval.
- Directs the review of bids submitted by vendors and the selection of the lowest responsible bidder.
- Confers with staff on the effectiveness of contract terms and conditions, renegotiates requested changes with vendors and prepares contract amendments.
- Represents the department on contracts, provides justification for non-competitive bid requests, and attends Non-Competitive Review Board (NCRB) meetings.
- Reviews, negotiates, and monitors contractual agreements to ensure the efficient acquisition of equipment, materials, products, and services for a department (e.g., non/construction, sewers, capital projects).
- Monitors vendor performance to ensure compliance with contract terms and conditions.
- Resolves vendor compliance issues and escalates to appropriate parties when necessary.
- Analyzes and evaluates bid specifications, tests, reports, and other relevant data.
- Monitors contract award process.
- Conducts research and benchmarking to identify contracting opportunities that will increase or improve department operating efficiencies Acts as a liaison to DPS, vendors and departments involved in the contract process to expedite or resolve problems.
- Confers with the Law Department, Risk Management and DoIT to ensure that specifications and contracts are consistent with City and State statutes, ordinances, and policies.
- Oversees the maintenance of contract records and files.
- Reports on the status of contracts and budgetary reports relative to contract spending.
- Prepares financial status reports for capital improvement projects.
- Prepares letters, memoranda and other correspondence or edits staff correspondence for submission to department executive staff.
- Develops, coordinates, and finalizes complex contractual funding and financing arrangements.
- Verifies the delivery and receipt of contracted products and services.
- Monitors staff productivity levels to ensure continuity of services and commodities for department operations.
- Attends and conducts pre-bid conferences, bid openings, delegate agency roundtables, and potential vendor site visits, as needed.
- Additional duties may be required for this position._

**Location**: Chicago Department of Aviation

**Days**:Monday - Friday

**Hours**:9:00 a.m. - 5:00 p.m.

**THIS POSITION IS EXEMPT FROM THE CAREER SERVICE.**

**Qualifications**

**MINIMUM QUALFICATIONS**: Graduation from an accredited college or university with a bachelor’s degree plus five years of work experience in the development, negotiation, and administration of procurement contracts; or an equivalent combination of education and experience.

**NOTE**:A valid State of Illinois driver’s license is required.***

**ALL REFERENCES TO POLITICAL SPONSORSHIP OR RECOMMENDATION MUST BE OMITTED FROM ALL APPLICATION MATERIALS SUBMITTED FOR CITY EMPLOYMENT.**

**The City of Chicago is an Equal Employment Opportunity and Military Friendly Employer.**

**City of Chicago**
- Brandon Johnson, Mayor

**Applications for this position will be accepted until 11:59 pm CDT on June 6, 2024.**

**Job Posting**: May 16, 2024, 12:00:00 AM | **Closing Date (Period for Applying) - External**: Jun 6, 2024, 11:59:00 PM

**Salary**: $129,936.00 **Pay Basis**:Yearly



  • Chicago, United States ENTACT Full time

    **CONTRACT ADMINISTRATOR** ENTACT is a premier national provider of environmental and geotechnical construction services. We directly self-perform environmental remediation and geotechnical construction work, using in-house personnel and equipment resources. ENTACT’s roster is comprised of project managers, field engineers, technical and regulatory...


  • Chicago, United States CHEMRING ENERGETIC DEVICES INC Full time

    Description: **Contracts Administrator** Job Summary: As a Contracts Administrator at Chemring Energetic Devices, you'll play a crucial role in our dynamic team, providing a single point of contact to our esteemed customers. You'll work both independently and collaboratively within our internal teams, managing tasks from proposals through to invoicing and...


  • Chicago, United States @properties Christie's International Real Estate Full time

    Summary: The Contract Administrator is responsible for accurately managing purchase and lease transaction processing from the time a pending deal is signed until the deal closes and commissions are paid out. Also provides support to agents and office personnel. **Duties**: - Key point of contact for real estate agents for any questions or issues related to...


  • Chicago, United States The University of Chicago Full time

    Department UL Crime Ed Lab About the Department Who We Are: In cities across the country, people face high rates of gun violence, under-resourced schools, and social harms associated with the criminal justice system - all of which disproportionately impact people of color. These inequalities have profound consequences on public safety and opportunity. As...


  • Chicago, United States AllianceChicago Full time

    Job Title: Grant & Contract Administrator Reports To: Director of Development & Grants Accounting Manager Location: Chicago Travel Required: Level/Salary Range: DOE Level/Salary Range: Exempt HR Contact: Claudria Hurt Posting Date: 5/1/2024 External Posting URL: **Applications Accepted By**: Subject Line: Grant & Contract Administrator **Job...


  • Chicago, United States AllianceChicago Full time

    Job Title: Grant & Contract Administrator Reports To: Director of Development & Grants Accounting Manager Location: Chicago Level/Salary Range: Exempt HR Contact: Claudria Hurt **Position Overview**: The AllianceChicago is a non-profit organization dedicated to supporting community health services nationwide by better serving at-risk and disadvantaged...


  • Chicago, United States DDB Chicago Full time

    **About Us**: DDB Chicago is a communications agency dedicated to making creative work that works. We believe in the power of creativity to create the change we want to happen in the world and develop audacious and famous ideas for our clients that help to grow their businesses and shape culture by driving behavior change at scale. We are a global network...


  • Chicago, United States Pappageorge Haymes Partners Full time

    Job DescriptionJob DescriptionPappageorge Haymes Partners (PH) is seeking a proactive and versatile Administrator of Contracts, Proposals and Marketing to oversee vital administrative functions. This role encompasses managing RFP/Qs, proposal development, contract negotiations, and the issuance of project documents. Additionally, provide diversified support...


  • Chicago, Illinois, United States UL Solutions Full time

    JOB DESCRIPTIONUpdates, builds, and maintains contract workflows in CLM for all contract typesUpdates, builds, and maintains notifications, approvals, obligations within CLMUpdates contract templates and clauses when approved changes are submittedMaintains contract library including permissions, metadata, and viewsMaintains knowledge base of CLM process,...


  • Chicago, United States Lakeshore Talent Full time

    Job DescriptionJob DescriptionLakeshore Talent is partnering with a a global food services company who has a need for an Administrative Coordinator based out of Chicago, Illinois. This is a 3 month contract filling in for a leave. It is a hybrid contact position and pays $25-$28 per hour (depending on experience).This is mostly a project support role and you...


  • Chicago, United States National Guard Employment Network Full time

    Job Description ESSENTIAL DUTIES Implements procurement and delegate agency contracting policies and procedures. Assigns and reviews the work of staff to ensure compliance with standards and procedures established by the Department of Procurement Services (DPS). Directs research and development of end user requirements and specifications for Requests for...


  • Chicago, United States @properties Full time

    Chicagos leading real estate brokerage firm is looking to add to its dynamic, growing team. The ideal candidate has a strong work ethic, is self-motivated, and enjoys a high-energy, collaborative, fast-paced environment. To be successful, you will need to excel at multi-tasking, managing a challenging workload, and meeting quick deadlines. The Contract...


  • Chicago, United States @properties Full time

    Chicago’s leading real estate brokerage firm is looking to add to its dynamic, growing team. The ideal candidate has a strong work ethic, is self-motivated, and enjoys a high-energy, collaborative, fast-paced environment. To be successful, you will need to excel at multi-tasking, managing a challenging workload, and meeting quick deadlines.The Contract...


  • Chicago, United States @properties Full time

    Chicago’s leading real estate brokerage firm is looking to add to its dynamic, growing team. The ideal candidate has a strong work ethic, is self-motivated, and enjoys a high-energy, collaborative, fast-paced environment. To be successful, you will need to excel at multi-tasking, managing a challenging workload, and meeting quick deadlines.The Contract...


  • Chicago, United States @properties Full time

    Chicago’s leading real estate brokerage firm is looking to add to its dynamic, growing team. The ideal candidate has a strong work ethic, is self-motivated, and enjoys a high-energy, collaborative, fast-paced environment. To be successful, you will need to excel at multi-tasking, managing a challenging workload, and meeting quick deadlines.The Contract...


  • Chicago, United States Zobility Full time

    Job Description:Ariba support - Contract Migration from SharePoint to Ariba - Requires basic understanding of contract legal terms as well as types agreement and how they tie together.Strong communication skills and ability to ask for direction/support.Detail oriented; Contractor will need to keep record of where and when things have been moved, what changes...


  • Chicago, United States Northwestern University Full time

    The Institute for Public Health and Medicine (IPHAM) within Northwestern’s Feinberg School of Medicine was founded in 2012 with a vision to achieve the best possible health for all people. It is comprised of 18 thematic research centers and over 600 members all dedicated to impacting the community through their unique lens. IPHAM is recruiting a research...

  • Manager, Contract

    3 days ago


    Chicago, United States The Chicago Housing Authority Full time

    The Contract Manager contributes to the overall implementation of Resident Services operations and is responsible for cradle to grave contract and grant administration activities including procurement of goods and services, board items, contracts, Intergovernmental Agreements, and grant agreements. The Contract Manager will provide supervision to department...

  • Contract Specialist

    2 weeks ago


    Chicago, United States Department Of The Army Full time

    Summary About the Position: These positions are located within the US Army Corps of Engineers, Contracting Division where you will execute contracting actions including contract preparation, negotiation, and administration. This is an Open Continuous Job Announcement with a closing...

  • Contract Specialist

    2 weeks ago


    Chicago, Illinois, United States Department Of The Army Full time

    Summary About the Position: These positions are located within the US Army Corps of Engineers, Contracting Division where you will execute contracting actions including contract preparation, negotiation, and administration.This is an Open Continuous Job Announcement with a closing date of December 31, 2024.Applicants must reapply every 90 days to remain...