Grant & Contract Administrator

3 weeks ago

Chicago, United States AllianceChicago Full time

Job Title: Grant & Contract Administrator Reports To:
Director of Development &
Grants Accounting Manager

Location: Chicago Travel Required:
Level/Salary Range: DOE Level/Salary Range: Exempt

HR Contact: Claudria Hurt Posting Date: 5/1/2024

External Posting URL:
**Applications Accepted By**:
Subject Line: Grant & Contract Administrator

**Job Description**:
**Position Overview**:
The AllianceChicago is a non-profit organization dedicated to supporting community health services nationwide by
better serving at-risk and disadvantaged patient populations with improved health care, better information, care
coordination, collaboration, and improved efficiency through HIT adoption, shared infrastructure costs, and
expertise. AllianceChicago is managed internally by a Chief Executive Officer and a Leadership Team of other
professionals.

The Grant and Contract Administrator will work closely with the organization’s Development, Finance, Program
Services and Research teams to coordinate the pre-award development, as well as submission of proposal
materials, for funding opportunities. He/She will maintain Other Support documents and Curriculum Vitaes (“CVs”)
for Key Personnel, maintain FTE tracking schedules, support month end closing activities, and assist with
compliance reporting. This position requires an individual with strong organizational and collaboration skills.

**Essentials Duties**:
Pre-Award Grant duties:

- Coordinates pre-award materials in response to RFPs, FOAs, and Foundation Guidelines
- Organizes grant writing for proposals; identifies and supports needed SMEs to craft relevant

sections; assembles sections, attachments, exhibits, and support materials to create a cohesive
- Drafts or coordinates collection of proposal documents for review before submission to external

funders or agencies. These can include, but are not limited to, budgets, budget justifications,
letters of support, letters of intent, statements of work for subcontracts, JIT documentation
requests, etc.
- Assists in development and submission of post-award materials including revisions, supporting

documentation, progress reports and final reports
- Maintains collaborative relationship with external stakeholders.
- Maintains boiler plate proposal narrative and budget justification content to be used for general grant
- writing- Utilizes Salesforce CRM to update grant status and key project information according to documentation

standards

Finance duties:

- Maintains FTE tracker with up-to-date allocations for every grant proposal submitted and awarded, and all

budget revisions and periodic staffing changings.
- Assists with month-end close process preparing and entering general ledger journal entries including

payroll allocations.
- Follows up with funding sources, as necessary, regarding the status of payment
- Assist Grants Accounting Manager with the preparation of routine and ad hoc financial reports as

determined by Finance

Research Administrator duties:

- Maintains master Other Support document and individual Other Support documents for Key Personnel
- Maintains up-to-date CVs, bio sketches, and other Principal Investigator and grant related forms.
- Assists with maintaining grant data base file in Excel
- Maintains and monitors risk assessments of Subrecipients, related compliance documentation and

FFATA reporting

**Other Requirements**:

- Must be extremely detailed oriented, have excellent communication and analytical skills, and be able to

perform well under pressure in a fast-paced work environment.
- Exceptional written, verbal, and interpersonal skills.
- Demonstrates exceptional skill in organization and efficiency.
- Ability to work independently and as part of a team.
- Demonstrated understanding of funding regulations and compliance requirements including, but not
- limited to, 2 CFR 200 and 45 CFR 75- Experience with Grants.gov, eRA Commons, GrantSolutions, iSupplier, and EGraMS preferred.
- Communicates effectively and in a timely manner with funding agencies and external collaborators.
- Ability to multi-task and work on a variety of projects and/or proposals simultaneously.
- Ability to prioritize workload to ensure on-time project completion.
- Works with keen attention to detail.
- Extremely proficient with Microsoft Office Professional products, specifically Excel, Word, Outlook and

Teams. Experience with Salesforce and NetSuite a plus.

**Education/Training/Expertise**:

- Bachelor’s Degree in a related field is preferred (or equivalent competency/ knowledge).- A minimum experience of 2 to 3 years working with and successfully completing HHS and NIH research- A minimum experience of 2-3 years grant writing in a non-profit setting is required.

**Preferred Qualifications**:

- MPA, MPH, or Certified Research Administrator (CRA)

**Working Conditions**:

- Subject to AllianceChicago work location policy, may be remote with some in-person requirements.- General office setting, extensiv

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