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Administrator of Contracts, Proposals and Marketing
4 months ago
Pappageorge Haymes Partners (PH) is seeking a proactive and versatile Administrator of Contracts, Proposals and Marketing to oversee vital administrative functions. This role encompasses managing RFP/Qs, proposal development, contract negotiations, and the issuance of project documents. Additionally, provide diversified support to the Managing Partners, including but not limited to generating all types of project-related and legal correspondence, coordinating schedules and meetings, generating reports, and tackling projects as assigned. This position not only offers the flexibility of a hybrid schedule (work remotely and in-office) but also provides an opportunity for professional growth and career advancement within our firm.
Primary Responsibilities:
- Proposals: Craft, organize, and track proposal documents with precision
- Contracts: Preparing and reviewing AIA Owner/Architect Agreements, Architect/Consultant agreements, and other legal documents
- Submittals: Participate in or prepare responses to Requests for Proposal/Qualifications.
- Insurance Certificates: Request, distribute, and manage certificates for projects
- Client and Consultant Engagement: Actively engage with clients and consultants, proactively following up to secure signed agreements and proposals
- Internal Collaboration: Coordination with the Marketing and Accounting staff, related to project organization
- Document Management: Maintain a well-structured electronic filing system
- Marketing Committee: Participate in the Marketing Committee, contributing to the development and implementation of marketing strategies and promotional materials
- Attention to Detail: Exhibit exceptional verbal and written legal communication skills, with a sharp eye for proofing and editing to maintain the highest standards of grammar and clarity
Qualifications:
- Education Background: Associates degree or Certificate in Business, Business Law, Paralegal Studies
- Professional Experience: 5+ years of progressive contract documentation preparation, editing, and negotiation, within the architectural and/or engineering contexts
- Proficiency in Microsoft Suite: Essential skills in Microsoft Suites, especially Excel and Word
- Versatility: Experience with AIA Contract documents, Mac-based applications (Pages, Numbers, Keynote), Google Apps (Sheets, Docs, etc) and Deltek Vision is highly beneficial
- Proactive Multitasker: Takes initiative, self-motivated, versatile and highly dependable
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