Administrative Assistant, Curriculum

3 weeks ago

Rosenberg, United States Lamar CISD Full time

JOB STATUS:
- UNTIL FILLED- POSTING DATE:
- 05/13/2024- POSTING NUMBER:
- 00006563- LOCATION:
- Teaching & Learning- POSITION TITLE:
- Administrative Assistant, Curriculum & Instruction- JOB DESCRIPTION:
**Primary Purpose**:Assist and support instructional coordinators so that maximum attention may be devoted to educational administration.- RESPONSIBILITIES:
**Major Responsibilities and Duties**:

- Provide secretarial support including answering the telephone, processing mail, filing, typing, word processing and handling multiple correspondences.
- Perform varied typing tasks in preparation of correspondence, purchase orders, forms, and reports.
- Assist in creating visual presentations, pamphlets and flyers for Instructional Coordinators.
- Duplicate printed materials as needed.
- Handle and distribute department mail on a daily basis.
- Maintain a schedule of appointments and make arrangements for conferences, interviews, luncheon meetings and travel arrangements for Instructional Coordinators.
- Maintain a regular filing system, as well as a set of secure confidential files, and process incoming and outgoing correspondence as instructed.
- Coordinate, prepare and organize communications and information within the Teaching and Learning office and between other district departments.
- Assist with planning and tracking budgets for Local, State, and Federal funds.
- Manage purchasing for the assigned departments through effective tracking of all expenditures, soliciting quotes and bids, preparing purchase orders, processing items received and maintaining departmental financial records
- Coordinate logistics for meetings planned by supervisor.
- Assist supervisor with preparation of materials to be used for staff training.
- Keep Instructional Coordinators informed of the status of curriculum projects.
- Seek professional learning opportunities for personal growth in this job role.
- Work collaboratively with other personnel within the Teaching and Learning department and in other district departments.
- Maintain and safeguard all confidential records and information.
- Take necessary and reasonable precautions to protect students, equipment, materials and facilities.
- Assist in upholding and enforcing school rules, administrative regulations and Board Policy.
- Correct unsafe conditions that may exist in the work area that could cause an accident. Any conditions that are not correctable by you are to be reported to the supervisor immediately.
- Attendance at work is an essential function.
- Other duties as assigned by the supervisor or designee.
- EXPERIENCE:
- QUALIFICATIONS:
**Minimum Education/Certification**:

- High school diploma or G.E.D.
- 30 credited college hours OR five years of experience as an administrative assistant or similar office experience preferred

**Special Knowledge/Skills**:

- Proficient in the use of word processing, spreadsheets and presentation software
- Proficient in the use of financial and inventory databases
- Ability to multi-task and follow verbal directions
- Working knowledge of technology hardware and software preferred
- Basic knowledge of data processing system
- Strong organizational and interpersonal skills
- OTHER INFORMATION:
**Equipment Used**:Computer, scanner, copier, calculator, multi-line telephone, fax machine, and other office equipment.**Working Conditions**
Mental/Physical Demands/Environmental Factors:

- Ability to concentrate (detailed work), communicate effectively (verbal and written); interpret policy,
- procedures, and data; reason, understand verbal instructions, analyze, differentiate, read, coordinate district functions, compile, compute, instruct, maintain emotional control under stress.- Moderate lifting and carrying (15-44 pounds), pushing, reaching above shoulders, use of fingers, walking, standing, kneeling, repeated bending, sitting, climbing stairs, balancing, stooping, crouching, pulling, pushing, repetitive hand motions, hearing, speech, visual acuity, distinguishing colors.- Outside and inside, temperature extremes, humidity extremes, noise, microwaves, slippery surfaces, uneven surfaces, sunlight exposure, working with hands in water, works around moving objects or vehicles, works alone, frequent prolonged or irregular hours.- JOB CONTACT INFORMATION:
- APPLY TO:
- The above statements are intended to describe the general purpose and responsibilities assigned to this job and are not intended to represent an exhaustive list of all responsibilities, duties and skills required.- GROUP / GRADE:
- Wage/Hour Status: Hourly; Reports To: Instructional Coordinators/Executive Director, Teaching & Learning; Date Revised: June 2023- SALARY:
- Pay Grade: 6- DAYS:
- 230

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