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Administrative Assistant, Director of Performing

4 months ago

Rosenberg, United States Lamar CISD Full time

JOB STATUS:
- OPEN- POSTING DATE:
- 06/10/2024- POSTING NUMBER:
- 00006596- LOCATION:
- Fine- POSITION TITLE:
- Administrative Assistant, Director of Performing & Visual Arts- JOB DESCRIPTION:
**Primary Purpose**: Facilitate the effective and efficient operation of the District fine arts program and to provide clerical services to the Director of Performing & Visual Arts.- RESPONSIBILITIES:
**Major Responsibilities and Duties**:

- Assist the Director of Performing & Visual Arts in keeping administrative records and preparing required reports.
- Maintain multiple financial records and budgets for district fine arts programs.
- Maintain a regular filing system, as well as a set of secure confidential files, and process incoming and outgoing correspondence as instructed.
- Catalogue and file instructional materials and maintain an inventory of supplies and equipment.
- Prepare purchase orders or requisitions for needed materials and release payment authorizations in a timely manner.
- Maintain supportive posture toward all fine arts program and activities.
- Exercise business communication skills when interacting with parents, booster clubs, vendors and community members.
- Maintain confidentiality.
- Take and transcribe dictation of various types, including correspondence, reports, notices and recommendations.
- Obtain, gather and organize pertinent data as needed, and put into useable form and forward to committees, community agencies, individuals and appropriate staff and administration.
- Maintain a schedule of appointments and make arrangements for conferences, interviews, luncheon meetings and travel arrangements for Director.
- Duplicate printed materials as needed.
- Compose visual presentations, pamphlets, flyers and programs for the Fine Arts department.
- Assist with District fine arts performances and events as needed.
- Assist with organizing and staging of the District art show.
- Attendance at work is an essential function.
- Other duties as assigned by the supervisor or designee.
- EXPERIENCE:
**Minimum Experience**:

- Five years of experience as a secretary or similar office experience preferred
- QUALIFICATIONS:
**Minimum Education/Certification**:

- High school diploma or G.E.D.
- Valid Texas driver’s license
- Eligible for coverage under the District’s vehicle insurance program

**Special Knowledge/Skills**:

- Proficient computer skills used to develop spreadsheets, databases, perform word processing and generate reports using Microsoft office and other district software systems
- Typing, file maintenance and copying skills
- Effective interpersonal and telephone skills
- Excellent organizational skills
- OTHER INFORMATION:
- Equipment Used: Computer, printer, copy machine, fax machine, binding machine, paper cutter, laminator and calculator. Working Conditions: Mental/Physical Demands/Environmental Factors: Moderate lifting and carrying (15-44 pounds), reaching above shoulders, use of fingers, walking, specific physical requirements (ability to climb ladders), specific hearing requirements (telephone conversations), prolonged use of computer, frequent interruptions.- JOB CONTACT INFORMATION:
- APPLY TO:
- The above statements are intended to describe the general purpose and responsibilities assigned to this job and are not intended to represent an exhaustive list of all responsibilities, duties and skills required.- GROUP / GRADE:
- Wage/Hour Status: Hourly; Reports To: Director of Performing & Visual Arts; Date Revised: May 2023- SALARY:
- Pay Grade: 5- DAYS:
- 230