Executive Administrative Assistant/bookkeeper

2 months ago


West Babylon, United States Commercial Cleaning Company Full time

Are you an organized and detail-oriented professional with exceptional administrative skills and a knack for numbers? We're seeking an_ **Executive Administrative Assistant with bookkeeping expertise **_to join our dynamic team. If you thrive in a fast-paced environment, excel at multitasking, and have proficiency in Microsoft Office, Outlook, and QuickBooks, we want to hear from you.

**Responsibilities**:

- Provide high-level administrative support to executives and senior management.
- Manage calendars, schedule appointments, and coordinate meetings.
- Prepare and distribute correspondence, reports, and presentations.
- Maintain accurate records and files, both electronic and physical.
- Perform bookkeeping tasks, including accounts payable and receivable, invoice processing, and reconciliations using QuickBooks.
- Assist with payroll processing and employee expense reimbursements.
- Monitor and manage office supplies inventory and procurement.
- Handle travel arrangements and accommodations for executives and staff.
- Assist in the organization and execution of company events and meetings.
- Uphold confidentiality and discretion in handling sensitive information.

**Requirements**:

- Proven experience as an Executive Administrative Assistant, Bookkeeper or similar role.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Advanced knowledge of QuickBooks for bookkeeping tasks.
- Excellent organizational and time management skills with the ability to prioritize tasks.
- Strong attention to detail and accuracy.
- Exceptional communication and interpersonal skills.
- Ability to work independently and collaboratively in a team environment.
- Discretion and professionalism when dealing with confidential information.
- Prior experience in a finance or accounting-related role is a plus.

Pay: From $25.00 per hour

Expected hours: 30 - 40 per week

**Benefits**:

- 401(k)
- Paid time off

Schedule:

- 8 hour shift
- Day shift
- Monday to Friday

**Experience**:

- Microsoft Excel: 1 year (preferred)
- Microsoft Powerpoint: 1 year (preferred)

Ability to Commute:

- West Babylon, NY 11704 (preferred)

Ability to Relocate:

- West Babylon, NY 11704: Relocate before starting work (required)

Work Location: In person



  • West Babylon, United States Commercial Cleaning Company Full time

    With over two decades of dedicated service excellence, our company stands as a trailblazer in the service industry, consistently setting industry standards and exceeding customer expectations. Since its inception, our commitment to quality, innovation, and customer satisfaction has solidified our position as a leader in the market. **Position...


  • West Babylon, United States Commercial Cleaning Company Full time

    With over two decades of dedicated service excellence, our company stands as a trailblazer in the service industry, consistently setting industry standards and exceeding customer expectations. Since its inception, our commitment to quality, innovation, and customer satisfaction has solidified our position as a leader in the market. **Position...


  • West Babylon, United States Commercial Cleaning Company Full time

    With over two decades of dedicated service excellence, our company stands as a trailblazer in the service industry, consistently setting industry standards and exceeding customer expectations. Since its inception, our commitment to quality, innovation, and customer satisfaction has solidified our position as a leader in the market. **Position...


  • West Babylon, United States Commercial Cleaning Company Full time

    With over two decades of dedicated service excellence, our company stands as a trailblazer in the service industry, consistently setting industry standards and exceeding customer expectations. Since its inception, our commitment to quality, innovation, and customer satisfaction has solidified our position as a leader in the market. **Position...


  • West Babylon, United States Commercial Cleaning Company Full time

    With over two decades of dedicated service excellence, our company stands as a trailblazer in the service industry, consistently setting industry standards and exceeding customer expectations. Since its inception, our commitment to quality, innovation, and customer satisfaction has solidified our position as a leader in the market. Position...

  • Bookkeeper

    2 months ago


    West Babylon, United States Commercial Cleaning Company Full time

    With over two decades of dedicated service excellence, we continue to expand our operations We are currently seeking a **Bookkeeper **with strong administrative skills to join our dynamic team. **Responsibilities**: - Handle billing and invoicing using QuickBooks. - Manage accounts receivable. - Conduct bank deposits and reconciliations. - File and process...

  • Bookkeeper

    3 weeks ago


    West Babylon, United States Anthony E. Core PC Office & Omni Recycling of Westbury, Inc. Full time

    Overview: We are seeking two people for one position in West Babylon, NY and one position in Westbury, NY **Duties**: - Perform general ledger reconciliation to ensure accuracy of financial data - Process accounts receivable and accounts payable transactions - Prepare and post journal entries to record financial transactions - Conduct account...

  • Full Charge Bookkeeper

    2 months ago


    West Babylon, United States Absolute Control Full time

    Job Overview: **Responsibilities**: - Manage all aspects of the company's financial transactions - Prepare and analyze financial reports on a regular basis - Perform account reconciliations and ensure accuracy in financial data - Process accounts payable and accounts receivable - Conduct account analysis and assist with budget preparation - Utilize software...


  • West Babylon, United States Absolute Control Full time

    Job Overview: **Responsibilities**: - Manage all aspects of the company's financial transactions - Prepare and analyze financial reports on a regular basis - Perform account reconciliations and ensure accuracy in financial data - Process accounts payable and accounts receivable - Conduct account analysis and assist with budget preparation - Utilize software...


  • West Orange, United States Garden Academy Full time

    **Position Summary** The Bookkeeper and Administrative Assistant supports Garden Academy's strategic objectives through the management of its financial operations and the procurement of goods and services. This role is responsible for maintaining accurate and compliant financial records, including managing accounts payable and receivable, and assisting with...


  • West Orange, United States Main St. Counseling Center Full time

    **Join us and make a difference** Main St. Counseling Center is an award winning non-profit that takes pride in its mission to serve those in need of mental health services. Our center has a very positive work environment, and we are looking for an individual who can add to our mission. Currently we are searching for a part time evening individual who can...

  • Bookkeeper

    7 days ago


    West Columbia, South Carolina, United States Creative Financial Staffing Full time

    BookkeeperAbout the Company:Our client is a national service organization is looking to add a Bookkeeper to their growing accounting teamWhy work here:Public company, with locations throughout the globeA recession-proof company that has had significant growth year over year since it's inception.High visibility roleFlexible work schedule Promotional...

  • Executive Assistant

    1 month ago


    West Palm Beach, United States David Wood Personnel Full time

    Job DescriptionJob DescriptionExecutive AssistantApply your passion for technology & innovation to advance your career!  Assist with scheduling appointments, setting up Zoom meetings, light bookkeeping and managing calendars for elite Real Estate team.Ocean view!  Excellent benefits including health insurance and PTO! Contact Audrey:...


  • West Jordan, United States Smart Search Full time

    Job DescriptionJob DescriptionExciting Opportunity: Office Manager/Bookkeeper RoleOur client is a distinguished law firm seeking a highly motivated and skilled individual to join their team in the role of Office Manager/Bookkeeper. Their firm is renowned for providing exemplary services to their clients and for fostering a supportive and dynamic work...


  • West Jordan, United States Smart Search Full time

    Job DescriptionJob DescriptionExciting Opportunity: Office Manager/Bookkeeper RoleOur client is a distinguished law firm seeking a highly motivated and skilled individual to join their team in the role of Office Manager/Bookkeeper. Their firm is renowned for providing exemplary services to their clients and for fostering a supportive and dynamic work...


  • West Babylon, United States Kimball Midwest Full time

    **Administrative Associate (Choice Distribution Inc., **_an affiliate of Kimball Midwest_** - W. Babylon, NY)** Choice Distribution is searching for an Administrative Associate for its W. Babylon, NY location. Choice Distribution is a 30-year-old family-owned business committed to serving the Maintenance Industry by providing over 23,000 consumable MRO...

  • Bookkeeper

    1 week ago


    West Orange, United States SHELDON GROSS REALTY, INC. Full time

    **Accounting Assistant / Client Liaison** Do you like bookkeeping/accounting work but also enjoy working closely with and having interactions with clients? Then this position might be the right fit for you. We are a commercial real estate brokerage and property management firm currently seeking an experienced administrative professional to join their staff....


  • West Chicago, United States LHH Full time

    Are you a seasoned Executive Administrative professional with a knack for supporting dynamic sales teams? Do you excel in managing diverse tasks, from coordinating schedules and handling customer inquiries to preparing detailed reports and facilitating communication? If so, we have an exciting opportunity for you!We are seeking an experienced Sales...


  • West Chicago, United States LHH Full time

    Are you a seasoned Executive Administrative professional with a knack for supporting dynamic sales teams? Do you excel in managing diverse tasks, from coordinating schedules and handling customer inquiries to preparing detailed reports and facilitating communication? If so, we have an exciting opportunity for you!We are seeking an experienced Sales...


  • West Chicago, United States LHH Full time

    Are you a seasoned Executive Administrative professional with a knack for supporting dynamic sales teams? Do you excel in managing diverse tasks, from coordinating schedules and handling customer inquiries to preparing detailed reports and facilitating communication? If so, we have an exciting opportunity for you!We are seeking an experienced Sales...