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Ap/ar Accounting Assistant

4 months ago

Brookfield, United States Vanguard Computers Full time

**Position Summary**:
The Accounting Assistant position works directly with the Accounting Manager and handles performing and overseeing a wide variety of accounts receivable and accounts payable duties as a key member of our accounting team. This position is primarily responsible for the performance of all activities related to the invoicing of all customer invoices for Vanguard Computers, Vanguard Storage & Recovery and CompURent through the entry and payment of the A/P invoices associated with the customer invoice. This position will back up weekly HP reporting, monthly Lenovo reporting, bank deposits and credit card payments. Added duties will include various accounting tasks as assigned. Position requires a multitasking mentality and the ability to both cope with and adapt to changing priorities in a demanding environment due to client demands and hard deadlines. The position works directly with the Purchasing and accounting departments but reports directly to the Controller and works in conjunction with our entire Vanguard/CompURent team.

**Duties and Responsibilities**:

- Process all Vanguard Computers, Vanguard Storage and CompURent invoices to customers.
- Code and enter A/P invoices associated with the customer invoice.
- Maintain Expense Accruals for A/P invoices due on customer invoices.
- Gather and format information for weekly/monthly reporting to HP and Lenovo
- Process bank deposits and post them to Accounts Receivable customer accounts.
- Credit card processing and post payments to Accounts Receivable customer accounts.
- Reconcile all service warranty payments.
- Communicating with customers and vendors
- Follow up on past due customer invoices.
- Entering ACH payments to vendors and posting payments in accounts payable ledger
- Provide backup to Accounting Manager when needed.
- Other miscellaneous tasks and duties as assigned.
- Observe confidentiality of all customer and company matters.

**Qualifications and Requirements**:

- 5 years’ related experience in a full cycle bookkeeping capacity.
- Valid Wisconsin Driver’s license with a clean driving record
- Experience with pivot tables and Excel VLOOKUP functions a plus.
- Experience with Sage software and Dynamics a plus.
- Extreme diligence, specifically accuracy of inventory and documentation
- Demonstrated organizational, prioritization, workflow skills and the ability to seek clarification.
- Ability to function and perform assigned duties with limited direct supervision.
- Ability to multitask and prioritize assigned duties, tasks, and resources to meet overlapping deadlines.
- Business-professional verbal and written communication skills

Pay: $50,000.00 - $60,000.00 per year

**Benefits**:

- 401(k)
- 401(k) matching
- Dental insurance
- Employee assistance program
- Health insurance
- Health savings account
- Life insurance
- Opportunities for advancement
- Paid time off
- Vision insurance

Experience level:

- 5 years

Schedule:

- 8 hour shift
- Day shift
- Monday to Friday

Ability to Relocate:

- Brookfield, WI 53005: Relocate before starting work (required)

Work Location: In person