Accounting Manager

Position and Responsibilities

The Accounting Manager is accountable for all the accounting operations of the company including internal purchasing. This includes the production of periodic financial reports, maintenance of comprehensive accounting records and an adequate set of controls and an annual budget designed to mitigate risk and report on the achievement of the company’s financial goals.

The Accounting Manager will assure accuracy of reporting to comply with generally accepted accounting principles (GAAP) and provide company leadership with at least monthly reporting that addresses cash planning and management to support future growth of the company.

Core Values

·        Transparent – Display open, honest, and empathetic communications with Customers and Coworkers

·        Passionate – Creative, determined, and innovative to bring about change while remaining humble

·        Problem Solver – Synthesize information and knowledge to drive quality change for Customers and Coworkers

·        Accountable – Focused on achieving personal and company goals, accepting responsibility and reporting results

The position is responsible for managing all accounting functions associated with our business(s) including accounting personnel. The Accounting Manager is an integral part of the leadership team and must gain an understanding of our core business competencies, our position in the marketplace, and help manage our relationship with vendors and business partners. Our company is highly focused on client and vendor relationships. The Accounting Manager must instill a professional service-minded approach in all aspects of accounting while working cross-functionally with the leadership team to support sales, operations, and IT (Information Technology) services. Primary responsibilities include, but may not be limited to the following areas:

Financial Activities

·        Responsible for developing and maintaining accounting principles, practices, and procedures to ensure accurate and timely financial statements including weekly financials

·        AP, AR, bank reconciliations, credit card reconciliations, budgets, business insurance, and oversee all internal purchasing

Transaction Level Accountability

·        Must be able to translate company financial information into business language so all levels of company management can understand it

·        Ensure accounts payable are paid in a timely manner

·        Ensure account receivable are collected on a timely basis

·        Ensure payroll is processed accurately and timely

·        Ensure bank reconciliations and credit card statements are completed on a timely basis

·        Ensure debt payments are made promptly

·        Provide weekly reporting of credit online availability with banks and vendors

·        Maintain the chart of accounts

·        Maintain an orderly accounting filing system

·        Maintain a system of controls over accounting transactions and processing

·        Develops internal control guidelines, policies, and procedures

·        Coordinates budgeting, procurement, cash management

·        Establishes and maintains financial controls in the accounting department.

·        Provides full oversight and supervision of the accounting and purchasing departments including task assignment to staff members

·        Prepares (with staff assistance) and presents financial reports of the company that clearly show the operating condition of the company

·        Works with the outside accounting firm in preparation of the accounting information for the reviewed financials with footnotes and the company(s) tax returns

Reporting Requirements

·        Issue timely and complete financial statements, weekly, and monthly

·        Manage the production of the annual budgets and forecasts

·        Calculate variances from budget and report significant

·        Issues to senior management along with recommendations for corrections to the issue

·        Provide cash flow planning reports and recommended use of funds for senior management

·        Creates budgets and forecasts as well as reporting of variances

·        Creates reports that help all levels of the company management to understand the financial condition of the company

 Managing all Accounting Personnel

·        Responsible for training, scheduling of all accounting personnel

·        Evaluating and ensuring all accounting personnel are achieving their goals and assignments

·        Hiring of new Accounting Personnel

·        Be the leader in the office of overall employees that regularly interact with accounting personnel including but not limited to Sales Support, Purchasing, and Sales, whose managers are remote

·        Works closely with Project Managers, Sales Support Manager, Service Manager, Operations and Warehouse Manager. 

Competencies:

Accountability & Dependability — Takes personal responsibility for the quality and timeliness of work and achieves results with little oversight.

·        Shows up to work on time, and follows instructions, policies, and procedures.

·        Meets productivity standards, deadlines, and work schedules.

·        Stays focused on tasks despite distractions and interruptions.

·        Makes the best use of available time and resources.

·        Balances quality of work with meeting deadlines.

·        Does not make excuses for errors or problems; acknowledges and corrects mistakes.

·        Does not diffuse blame for not meeting expectations; faces up to problems with people quickly and directly.

Ethics & Integrity — Earns trust and respect from others through consistent honesty and professionalism in all interactions.

·        Tells the truth and is honest in all dealings.

·        Keeps promises and commitments made to others.

·        Avoids situations and actions considered inappropriate or which present a conflict of interest.

·        Adheres to a set of core values represented in decisions and actions.

Customer Focus — Builds and maintains customer satisfaction with the products and services offered by the organization.

·        Shows interest in, anticipates, and responds timely to customer needs.

·        Goes beyond basic service expectations to help customers implement complete solutions.

·        Delivers products and services when and where the customer needs them.

·        Seeks ways to improve service delivery. Emphasizes a team approach to providing great customer service.

Attention to Detail — Diligent attention to details and pursues quality in accomplishing tasks.

·        Performs tasks with care; is thorough.

·        Checks work to ensure accuracy and completeness.

·        Compares observations or finished work to what is expected to find inconsistencies.

·        Remains aware and takes care of details that are easy to overlook or dismiss as insignificant.

Communication — Understanding and learning from what others say.

·        Attends verbal and non-verbal cues that create a deeper understanding of the message.

·        Allows others to speak without unnecessarily interrupting them.

·        Asks clarifying questions that elicit clearer or more detailed information.

·        Understands basic correspondence, instructions, rules, policies, graphs, and/or charts.

·        Presents information clearly, concisely, and logically. Focuses on key points.

·        Uses plain talk to explain complex or technical concepts.

Results Focus & Initiative — Focus on results and desired outcomes and how best to achieve them. Gets the job done.

·        Sets high goals and works doggedly to achieve them. Pushes self and others to reach milestones.

·        Looks for opportunities to help move a project along; volunteers to help others with projects or assignments.

·        Responds to setbacks with renewed and increased efforts; is persistent in the face of difficulty.

·        Willingly puts in extra time and effort in crisis situations; goes the “extra mile” to ensure the goal is met.

Safety Focus — Adheres to all workplace and trade safety laws, regulations, standards, and practices.

·        Performs work safely. Avoids shortcuts that increase health and safety risks to self or others.

·        Checks for and reports potential hazards or breaches of security plans while in the workplace or in the field.

·        Responds positively to safety-oriented feedback.

·        Encourages and supports others to be safe while at work.

Teamwork — Promote cooperation and commitment within a team to achieve goals and deliverables.

·        Helps teammates who need or ask for support or assistance.

·        Acknowledges the achievements of teammates. Praise the team and its achievement to others.

·        Encourages team unity through sharing information or expertise, working together to solve problems, and putting team success first.

·        Helps remove barriers to team productivity and success.

·        Ensures joint ownership of goal setting, commitments, and accomplishments.

Problem Solving — Resolves difficult or complicated challenges.

·        Shows insight into the root-causes of problems.

·        Uses the good ideas of others to help develop solutions. Seeks advice from those who’ve solved similar problems.

·        Looks beyond the obvious and does not stop at the first answers.

·        Evaluates the chosen course of action after it has been implemented to determine its worth and impact.

Adaptability & Flexibility — Adapts to changing business needs, conditions, and work responsibilities.

·        Responds positively to change, embracing and using new practices or values to accomplish goals and solve problems.

·        Recovers quickly from setbacks and finds alternative ways to reach goals or targets.

Critical Thinking — Develops fresh ideas that provide solutions to all types of workplace challenges.

·        Contributes original and resourceful ideas in brainstorming sessions.

·        Sees opportunities for creative problem solving while staying within the parameters of good practice. Generates unique but workable and useful solutions to difficult problems.

·        Thinks in terms of desired outcomes, not just reactive, quick solutions.

·        Makes timely, informed decisions that consider the facts, goals, constraints, and risks.

·        Weighs the pros and cons of each option before deciding and moving forward.

·        Can explain the rationale for a decision.

·        Learns from the consequences of decisions.

Stress Tolerance — Maintains composure in highly stressful or adverse situations.

·        Handles high workloads, competing demands, vague assignments, interruptions, and distractions with poise and ease.

·        Remains steady or thrives under pressure, using it to fuel productivity and efficiency.

·        Operating Vehicles, Mechanized Devices, or Equipment — Use tools, machines, equipment, and vehicles to safely transport goods or people.

·        Learns the functions, purposes, and limitations of new equipment, and practices using it.

·        Routinely inspects equipment and adheres to the proper maintenance schedule.

·        Follows safety and other regulations when handling and operating equipment.

Development & Continual Learning — Display an ongoing commitment to learning and self-improvement.

·        Looks for better ways to perform routine aspects of job.

·        Asks for and uses feedback to improve performance. Seeks and acquires new competencies, work methods, ideas, and information that will improve one's own efficiency and effectiveness on the job.

·        Sees failure as an opportunity to learn from past results and continues to learn and grow.