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Office Manager

3 months ago

Sterling, United States Stillman Landscape, Inc. Full time

Stillman Landscape, a Sterling based landscape design-build company, is looking to immediately hire a reliable part-time Office Manager to ensure the smooth running of the day-to-day operation of the business. From first contact to final invoice and beyond, the Office Manager should help to improve the company procedures while communicating effectively and professionally with clients, vendors and staff.

**Major responsibilities include**:
Overall office organization, procedures and support

Anticipating, meeting and/or exceeding customer needs, wants and expectations

Effectively and tactfully handling difficult or sensitive issues

Prioritizing and completing tasks in order to deliver desired outcomes within allotted time frames

Maintaining office equipment and ordering supplies

Answering, screening and forwarding all incoming calls

Accurately preparing job proposals, estimates and contracts

Tracking job costs

Scheduling sales appointments and material deliveries

Accounts Payable/Receivable/General Ledger

Payroll (Collecting data and submitting)

HR administration (Hiring, Training, Accident Reports, Benefits)

Administrative duties such as banking, going to Post Office, purchasing supplies

**Qualifications**:
Strong organizational skills

Excellent customer service skills, cultural awareness and sensitivity:
Excellent computer skills and ability to learn new technology

Personable and comfortable talking to people on the phone

Proficient with voice-to-text communication

Able to take direction well

Ability to juggle multiple projects at various stages at a time

Honest, trustworthy, respectful

Self-motivated

Flexible attitude and sound work ethics

Ability to maintain a high level of accuracy in preparing and entering information

Comfortable with a home-office working environment

Ability to pass a background check and drug test

Valid driver’s license, clean driving record, reliable vehicle

**Preferred, but not required**:
Cell phone and laptop will be provided.

Hours vary seasonally: average 15-20 hours/wk July-February (roughly 9am-1pm), and 25-35 hours during the peak (March-July).

Pay based on skills and experience.

**Job Types**: Full-time, Part-time

Pay: $20.62 - $26.00 per hour

Work Location: In person