Office Coordinator

5 days ago

Troy, United States Outdoor Enterprise Full time

Job Title: Accounting & Office Coordinator

Company Overview: Join our family-owned civil construction company as our Accounting & Office Coordinator, where you'll play a pivotal role in managing our accounting and contract paperwork and ensuring the smooth operation of our office. We take pride in our commitment to quality work and a great team culture, and we're seeking a dedicated individual who shares these values to join our team.

Job Summary: We are looking for a detail-oriented and organized individual to fill the role of Accounting & Office Coordinator. This full-time position is responsible for managing the day-to-day accounting transactions, assisting with contract paperwork, and providing administrative support to ensure the efficient operation of our office. The ideal candidate will have a strong background in bookkeeping or accounting, exceptional organizational skills, the ability to multitask effectively, and enjoy problem-solving. This position requires a proactive individual who can handle a variety of tasks simultaneously, from financial oversight to administrative support and project coordination.


The responsibilities of this position include but are not limited to:


Accounting:

  • Perform daily/monthly accounts payable and receivable duties.
  • Receive payments for topsoil sales, invoice customers, and manage the cash box.
  • Process invoices and payments in a timely manner.
  • Reconcile bank and credit card statements.
  • Maintain accurate and organized records.
  • Assist project managers and Office Manager to complete monthly invoicing.
  • Manage accounts receivable aging reports and follow up on late payments.
  • Assist with month-close processes.


Contract Paperwork and Management:

  • Assist project managers to prepare, review, and manage contract paperwork for projects.
  • Manage and coordinate timely project closeout with project manager, subcontractors, suppliers, and owners.
  • Work with Office Manager to complete all prevailing wage reporting and maintain compliance throughout the project.


Office Administration:

  • Greet visitors and clients in a professional and friendly manner.
  • Sort mail, receive packages and manage the front office.
  • Order office supplies and maintain inventory.
  • Maintain and organize physical and digital files and records, including project files, contracts, and financial documents.
  • Keep kitchen and shared office areas clean and tidy.


General Support:

  • Assist with various administrative tasks as needed to support the office and production team.
  • Collaborate with other team members to ensure efficient operation of the business.
  • Handle confidential information with discretion and professionalism.


Qualifications:

  • Proven experience as an office administrator, bookkeeper, or a similar role, preferably in construction or a related industry.
  • Proficiency in accounting software and MS Office Suite.
  • Strong understanding of accounting principles and practices.
  • Excellent organizational and time management skills.
  • Attention to detail and accuracy in data entry and record-keeping.
  • Ability to work independently and prioritize tasks effectively.
  • Excellent communication and interpersonal skills.


Preferred Skills:

  • Experience with construction contract management processes is highly desirable.
  • Experience with and knowledge of prevailing wage compliance and processes.
  • In-depth knowledge of OneDrive, Excel, and general computer/IT support.
  • Experience with Foundation Accounting Software for construction is a plus.


What We Offer:

  • Health, dental, and vision insurance.
  • Retirement plan with company match.
  • Paid time off and holidays.
  • A supportive and collaborative work environment.
  • Opportunity for annual bonus.


Join our team and become an integral part of our family-owned construction company. If you're passionate about numbers, thrive in a dynamic environment, and enjoy contributing to the success of a growing business, we'd love to hear from you

Outdoor Enterprise is a Equal Opportunity Employer and Drug Free Workplace.

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