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Administrative Assistant

4 months ago

Riverdale, United States City of Riverdale, Iowa Full time

**Position Summary**:
Performs a variety of tasks in support of the City Clerk/Treasurer's office and the Public Works department. Benefits include pension (Iowa Employees Retirement System - IPERS), paid holidays, and paid time off. The City of Riverdale does not offer health, life, or long/short-term disability insurance.

**Essential Functions**:
Essential duties and responsibilities may include, but are not limited to, the following:

- Scan and archive documents; maintain paper files; shred documents as needed in compliance with document retention standards.
- Coordinate meetings; prepare meeting documents including agendas, minutes, and packets; forward documents for publication to the newspaper of record; document and archive publication affidavits.
- Create/update forms, correspondence, etc., in Microsoft Office programs and the City's online portal.
- Maintain the City's online mapping and permit programs, process requests, and distribute approved permits.
- Plan and execute City events, a monthly newsletter, and an annual printed calendar.
- Maintain the City's social media presence and website.
- Other duties as assigned.

**Requirements**:
High school diploma or GED required. Must possess a current, valid Driver's License at time of hire and throughout employment. Must be insurable by the City’s insurance company and able to pass a background check.

The ability to communicate clearly and keep accurate records is essential. Ability to understand and carry out oral instructions as well as basic written instructions, good public appearance, and positive attitude are required. Must be able to read, write, and possess the ability to learn technical knowledge regarding the City's online portal and other software programs. Applicant should have a working knowledge of Microsoft Office programs, social media, and website maintenance, type 60 words per minute with accuracy, and be able to operate general office equipment.

The ability to work alone without supervision, prioritize, multi-task, and complete tasks and duties as assigned is vital. Applicant must be able to sit and stand for extended periods of time and lift up to forty (40) pounds.

**Hours**:
Part time; 25 hours per week; Monday through Friday 12:00 p.m. to 5:00 p.m.; additional morning/evening/ weekend hours may be required for the execution of City events.

**Job Type**: Part-time

Pay: $17.50 per hour

Expected hours: 25 per week

**Benefits**:

- Paid time off
- Retirement plan

Schedule:

- Day shift
- Monday to Friday

Application Question(s):

- Do you have a valid driver's license?
- Do you have a clean driving record?
- Can you pass a background check, including criminal history?
- Do you have experience planning events?
- Are you familiar with Microsoft Office programs, such as Word, Excel, PowerPoint, and Outlook?
- Are you familiar with Microsoft Publisher, Canva, or other publishing software?
- Do you have experience with social media (e.g. Facebook, Twitter, Instagram, etc.)?
- Can you prioritize and multi-task with limited supervision?
- Can you sit or stand for extended periods of time?
- Can you lift 40 pounds?
- Are you available Monday through Friday from 12:00 p.m. to 5:00 p.m.?
- Are you occasionally available outside of those hours?
- Do you acknowledge that this is a part-time, 25 hours per week, permanent position?
- Do you acknowledge that the rate of pay for this position is $17.50 per hour?

Work Location: In person