Employee Benefits Assistant
3 weeks ago
**Benefits Assistant**
**About Us**:
Formed in 1924 Cowan Systems is a privately owned company head quartered in Baltimore, MD and enjoys a history of excellence and quality in the transportation business. Today, Cowan’s state-of-the-art fleet has grown to 2,100 power units and 6,500 trailers operating out of 40 locations nationwide.
Due to continued growth, Cowan Systems, LLC is seeking the top talent in the industry to join our team.
Cowan Systems, LLC is a National truckload carrier that specializes in providing high quality dedicated fleet services for companies requiring first-rate performance. Cowan Systems offers dedicated fleet services which provide a customized transportation package designed to meet the specific needs of the shipper, such as specialized equipment, strict timetables, and custom reporting. Our 100% supply chain solution includes local and long-haul trucking services, brokerage, warehousing, and driver leasing.
Our recipe for success has always been our people, and after 90 years in business, we remain focused on attracting and retaining superior talent. We strive to recruit the most qualified people, while recognizing and encouraging the value of diversity in the workplace. Cowan hires professionals with the aptitude and personality to consistently exceed our customers’ expectations. We take great pride in our ability to provide progressive business partnerships within the rapidly evolving transportation industry.
Cowan is committed to providing a healthy, safe, and stable work environment that promotes individual success, equal opportunity for learning, and professional growth. In our family-oriented environment, we treat everyone with dignity and respect. Through the emphasis of our team-work philosophy, we maintain a balance between professionalism and the ability to have fun.
**Our Mission**:
At Cowan Systems, LLC our mission is to provide logistics and transportation services that create value for our clients, suppliers, employees, and owners. We pursue our work with diligence, intelligence, and a high regard for the safety of our employees, stakeholders, and the general public.
**Our Vision**:
Cowan Systems is an industry leader and the carrier of choice because of our passion for service, best in class drivers, professional management team, commitment to safety, drive for innovation, and our culture of continuous improvement and quality excellence.
**Our Values**:
- **S**afety of our team drives every decision we make
- **A**n entrepreneurial spirit fostered by healthy work environments
- **F**iscal responsibility
- **E**xceptional Customer service
**Essential Functions**
- Monitor and track all employee terminations
- Code for deposit and save in box payment for all COBRA administration payment.
- Assist employee’s with benefit claim submission/issues and review claims with carriers.
- Process and respond to employee medical support orders and communicate mandatory deductions and benefit changes to Payroll Department.
- Update employee personnel files to document benefit changes/waivers. Collect and verify certificates for dependent benefit coverage
- Weekly view benefit payroll deductions/confirm and approve for payroll deductions.
- Audit and communicate all employee benefit deductions for those on leave, etc each pay and provide both office and driver payroll with updates prior to payroll processing
- Run and examine monthly new hire reports for benefits enrollment/waivers and conduct all necessary follow-up.
- Weekly benefit file approval in Paylocity
- Medical Court Orders
- Process new benefit enrollment approvals
- Assist in the planning and execution of open enrollment and employee communication including but not limited to employee/driver meetings, etc.
- Assist HR manager with various special projects and perform backup duties for other HR team members as needed.
- Work closely with the Cowan Leave Specialist to provide back up coverage and manage volume as needed
- Responsible for management of unemployment claims with outside vendor
- Perform other HR functions/duties as assigned.
**Skills and Qualifications**
- 3 Years Benefits experience & knowledge
- Previous experience in fast paced environment
- Ability to multi-task and transition from one project to another
- Advanced Microsoft office suite (Word, Excel, Outlook) skills
- Strong verbal and written communication skills to include composing business correspondence and communicating information companywide
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