Office Support Assistant

2 weeks ago

Clinton, United States University of Illinois Urbana-Champaign Full time

**Office Support Assistant - University of Illinois Extension**:
**Extension, Unit 17 Clinton**:
**WE TRANSFORM LIVES.**

Everything we do is designed to improve the quality of life of the people in the state of Illinois, across the nation, and around the world. We discover, develop, translate, and disseminate knowledge to address societal concerns and train the next generation of experts and leaders in a way that empowers them to expand the boundaries of science to higher levels of understanding and influence.

**Be a part of our story.** Through learning partnerships that extend knowledge and change lives, University of Illinois Extension provides educational programs aimed at making life better, healthier, safer, and more profitable for individuals and their communities. Illinois Extension has operated continuously for more than 100 years connecting the citizens of Illinois to their land-grant university by providing educational programming around the state. University of Illinois Extension is based in the College of ACES and works with all colleges and units of the University of Illinois at Urbana-Champaign.

Job Summary

Works under direct supervision of the County Director to support the needs of the Extension office.
- Duties & Responsibilities
- General Office Duties
Serve as primary staff to open and close the unit offices.
Serve as first point of contact for the office by answering telephone calls and assisting walk in clients. - Assist in gathering, opening, and distributing mail to staff.
Assist County Director, Unit Educators, and program support staff with clerical needs for programming as requested, such as preparing materials, making copies and assisting with room reservations.
Assist volunteer groups with clerical needs as directed by staff.
- Fiscal
- Report and transfer all fiscal expenditure/receipt documents as directed to Unit Office Support Specialist:

- Replenishing funds in postage meter and manage postal systems.
- Solicit and handle donations including updating the database, preparing deposits, and generating receipts.
- Work with office staff on office supplies, educational supplies, and equipment ordering for the county offices.
- Additional fiscal duties as requested by the County Director and Unit Office Support Specialist.
- Misc
- Other duties as assigned.
- Comply with Affirmative Action/Equal Opportunity policies/guidelines in all aspects of Extension work.

Additional Physical Demands
- Minimum Qualifications

High school diploma or equivalent.
Any one or combination totaling two (2) years (24 months) from the categories below:
College coursework in any curriculum, as measured by the following conversion table or its proportional equivalent:
30 semester hours equals one (1) year (12 months)
Associate’s Degree (60 semester hours) equals eighteen months (18 months)
90 semester hours equals two (2) years (24 months)
Bachelor’s Degree (120 semester hours) equals three (3) years (36 months)
Work experience performing office/clerical activities, including the use of computer systems.
One (1) year (12 months) of work experience comparable to the second level of this series.

Preferred Qualifications

Clerical and office environment experience

Knowledge, Skills and Abilities
- Capacity to communicate both verbally and written with a wide variety of people. Meet the public with a pleasant, composed and cordial manner and speak clearly and concisely.
- Skill in working independently, while positively contributing as part of a professional office team.
- Good listening skills.
- Computer proficiency, including Microsoft Office Suite.

**Appointment Information**:
This is a 100% full-time Civil Service 0845 - Office Support Assistant position, appointed on a 12-month basis. The expected start date is as soon as possible. The salary for this position is set by a collective bargaining agreement and the rate of pay for the position is set at $21.663/hour.

**Application Procedures & Deadline Information**:
The University of Illinois System is an equal opportunity employer, including but not limited to disability and/or veteran status, and complies with all applicable state and federal employment mandates. Please visit Required Employment Notices and Posters to view our non-discrimination statement and find additional information about required background checks, sexual harassment/misconduct disclosures, and employment eligibility review through E-Verify.

**Requisition ID**: 1023821
**Job Category**: Off-Campus

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