Legal Assistant

3 weeks ago

Chicago, United States Michael Best Full time

**The Position**

Michael Best & Friedrich LLP is looking for a proactive and highly organized **Legal Assistant** to join our **Chicago, IL office** The Legal Assistant will provide on-site (in-office) legal and administrative support to timekeepers in the **Transactional** and **Intellectual Property (IP) **practice areas. Prior experience as a Legal Assistant and experience supporting Transactional, Corporate, Litigation or IP attorneys is required.

**What You'll Be Doing**
- Manage an active calendar of appointments, meetings, video calls and travel on behalf of attorneys
- Process new client/matter documentation including initiation of conflict checks, input information into Firm's new business intake system and prepare engagement letters to clients
- Compose and prepare confidential correspondence
- Transcribe, type, edit, proofread, and finalize legal documents, correspondence, memos, charts, billing, and reports
- Maintain and organize both hard-copy and electronic files
- Respond and resolve questions or concerns from clients and other attorneys in a timely and professional manner
- Prepare and submit personal and client-related attorney expense reports and reimbursements into Firm’s expense management software, Chrome River
- Enter time into time management software on behalf of timekeepers
- Create reports using Excel
- Communicate with clients as to billing issues and status of matters
- Track and file continuing legal education credit for assigned legal staff
- Assist with civic, charitable, community, and professional activities
- Docket, track and create reports with IP software.

**Job Requirements**:
**Minimum Requirements**:

- High School Diploma or equivalent required; Certificate or Undergraduate Degree strongly preferred
- Transactional/IP: 5+ years’ experience in a legal environment, preferably in the transactional and/or IP practice areas
- Ability and willingness to work in the office four to five days per week
- Professional demeanor and willingness to work proactively as part of a team across various practice groups
- Strong organizational and process skills, focused attention to detail, and ability to spot inaccuracies and inconsistencies in documents
- Valid authorization to work in the U.S.

**Technology Requirements**:

- Technology literacy and willingness to learn innovative technologies and software
- Advanced proficiency in Microsoft Office
- Experience in the following software a plus:

- iManage or similar electronic document management system
- DocuSign or similar e-signature program
- iTimekeep or similar electronic time management system
- Chrome River or similar expense report and reimbursement software
- Electronic billing software
- CourtAlert

**Adaptability**:

- Ability to learn and embrace new skills and best practices as the position and Firm evolve
- Ability to work quickly and accurately under pressure with varying deadlines
- Ability to work independently as well as effectively within a team
- Ability to multi-task, set priorities, manage time effectively and exhibit excellent follow-up

**Collaboration**:

- Team player mentality, with a desire to be a part of a collaborative, high-performing group
- Ability to develop relationships and foster teamwork at all levels of the Firm
- Willingness and ability to work proactively in our team environment, across various groups and/or locations

**Communication**
- Excellent interpersonal skills and ability to work effectively with a diverse group of internal and external clients, attorneys, and staff
- Excellent oral and written communication skills

**Problem Solving Skills**
- Ability and confidence to identify and analyze issues, make decisions, and initiate actions/solutions
- Agility to respond to unexpected challenges, including proactively developing innovative solutions to complex problems

**Professionalism**:

- Ability to maintain composure and demonstrate good judgment
- Ability to manage confidential information and sensitive situations with tact and discretion

**The Company**

This is an opportunity to work with the **Best**. We are **Michael Best & Friedrich, LLP**. We are a full-service law firm with more than 350 lawyers and technical professionals who work in collaborative, interdisciplinary practices to serve clients around the world.

We work with companies in all kinds of industries, as well as trade associations, nonprofits, educational institutions, governments, family trusts, and high-net-worth individuals. Since our firm’s founding in 1848, we’ve continuously evolved to meet our clients’ changing needs and expectations. One thing remains the same: For generations, clients have relied on Michael Best for exceptional legal service and business acumen.

**The Location**

We have offices in **Wisconsin** (Milwaukee, Madison, Manitowoc, Waukesha);** Illinois** (Chicago); **Utah **(Cottonwood Heights, Salt Lake City); **Colorado** (Denver, Broomfield); **Texas** (Austin); **North Ca

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