Administrative Specialist I

3 weeks ago

McLean County IL, United States County of McLean, IL Full time

Department:

- Health Department
- Job Status:

- Full-Time
- Details:
**Advertisement**:
**Position Announcement**

**Full Time Administrative Specialist I**

**Minimum starting salary: $17.17 / hour**

**Position Schedule: M-F 8:00 AM - 4:30 PM**

**Position Summary**

This position offers administrative support, reception duties, and other office related duties in the Communicable Disease Program.

**Essential Duties and Responsibilities**
- Answers incoming calls, directing callers, as appropriate, or takes or refers messages; greets visitors and customers at a counter or reception desk, and refers or directs, as appropriate; provides customer service explaining documents and requirements; answers procedural inquiries; calculates fees and assessments; takes and receipts monies or property, and balances related reports, as assigned.
- Establishes, maintains, and/or retrieves computerized and manual documents.
- Schedules appointments, meetings, and conference rooms; assists with meeting arrangements.
- Performs related work, as assigned.

**Knowledge, Skills and Abilities**
- Knowledge of English composition, spelling, and grammar.
- Proficient knowledge of computers, applicable software programs, and other standard office equipment related to the duties of the position.
- Ability to learn new software
- Some knowledge of accounting practices and principles, as required by the position.
- Ability to interact with the public and provide information in a polite and efficient manner, both in person and on the telephone.
- Ability to effectively resolve conflict and diffuse difficult situations.
- Ability to understand and follow oral and written instructions.
- Ability to communicate effectively, both orally and in writing.
- Ability to work with and maintain confidential information.
- Ability to establish and maintain effective working relationships with co-workers, officials, various external contacts, and the general public.

**Required Qualifications**
- High school graduation or possession of a GED certificate
- Some general clerical or customer service work
- Skill in data entry

**Preferred Qualifications**
- Proficient in Microsoft Office Word and Excel
- Proficient in Microsoft Outlook
- Bilingual (e.g., Spanish, French)

**Physical Attributes/Demands**

Work requires sufficient physical strength, agility, endurance, dexterity and hand-eye-foot coordination to perform all essential duties. Work requires sitting and/or standing for extended periods of time; walking; bending and reaching; stooping; lifting and carrying objects; and operating standard office equipment

**Work Environment**

The work is primarily performed indoors in an office environment and involves exposure to normal risks typical to an office setting.

As a member of the Health Department, may be required to assist with off-site clinics or emergency preparedness responses. Specific task is assessed and assigned by the Emergency Preparedness Coordinator in conjunction with the immediate supervisor. The Health Departments offers a variety of programs to serve McLean County residents: WIC, Environmental Health, Vital Records, Communicable Disease, Immunizations, etc.

**Benefits Package**

McLean County offers a comprehensive benefits package including:

- Medical, Dental and Vision Insurance
- Medical Member Rewards Program
- Health Savings Account (HSA)
- Flex Spending Account (FSA)
- Dependent Spending Account (DSA)
- Supplemental Insurance: Life, Critical Illness and Accident
- County provided Life Insurance
- Illinois Municipal Retirement Fund (IMRF Pension)
- Paid time off: vacation days, personal days, sick days, holidays
- Identity Protection
- Charitable Giving
- Employee Assistance Program

**About McLean County Government**

The Health Departments offers a variety of programs to serve McLean County residents: WIC, Environmental Health, Vital Records, Communicable Disease, Immunizations, etc.

McLean County is the largest county by land area in the state of Illinois with a population of over 172,000. McLean County Government is a fast-moving and dynamic workplace established to locally administer Illinois State laws and serve the community in a variety of ways throughout our multitude of departments. With a $146 million operating budget, over 800 employees, and an Aa1 Bond Rating, McLean County Government is positioned to maintain and expand its reputation for excellence in local government.

**How to Apply**
- _

**_McLean County Government is proud to be an Equal Opportunity Employer._

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