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Administrative Specialist I

3 months ago

Tucson, United States Pima County Full time

**Position Description**:
**Salary Grade: 6**

**Pay Range**
**Hiring Range: $41,811 - $49,128 Annually**
**Full Range: $41,811 - $56,445 Annually**
- The Pima County Regional Flood Control District's mission is to protect the health, safety, and welfare of Pima County residents by providing comprehensive flood protection programs and floodplain management services that emphasize fiscal responsibility, protection of natural resources, and providing a balanced multi-objective approach to managing regional watercourses, floodplains, and stormwater resources.

**Duties/Responsibilities**:
(Work assignments may vary depending on the department's needs and will be communicated to the applicant or incumbent by the supervisor.)

Provides general professional administrative services for a department, division, or program (work unit) within Pima County;
Works with County personnel and/or outside agencies to coordinate programs and projects and monitors activities;
Coordinates and participates in the provision of internal services such as accounting, payroll, personnel, management information services and/or purchasing;
Evaluates work unit requirements and recommends new or revised administrative policies and procedures;
Ensures work unit policies, procedures and activities comply with applicable state/federal statutes and regulations and County policy;
Creates and maintains databases using automated information systems to monitor and track information and compiles, edits and summarizes data to produce routine, periodic and special reports;
Prepares standard work unit intergovernmental agreements (IGA), contracts and other obligatory agreements;
Participates in preparing work unit budgets and monitors expenditures;
Researches and analyzes data and prepares reports, recommendations, memoranda, letters and various documents;
May supervise, train and evaluate staff and conduct employee orientation meetings;
May act as a representative of the work unit in meetings with county personnel and/or outside agencies.

KNOWLEDGE & SKILLS:
Knowledge of:

- principles and practices of public administration;
- project/program coordination and implementation;
- research/analysis methods and report writing;
- laws, regulations, statutes, policies, and procedures (county/state/federal) applicable to work unit;
- principles and practices of contractual agreements and administration;
- basic accounting, purchasing and financial record keeping principles and practices;
- public relations/public speaking/meeting facilitation.

Some positions require knowledge of employee supervision, training and evaluation.
Some positions require knowledge of terminology and principles, practices and procedures specific to the area of assignment.
Skill in:

- coordinating and prioritizing multiple tasks, projects and program activities;
- use of automated information systems to develop and maintain data bases, spreadsheets and word processing programs;
- analyzing and evaluating information and processes and making recommendations;
- researching and compiling information and writing reports;
- communicating effectively;
- organizing, coordinating, and facilitating meetings and events.

Some positions require skill in supervising, training and evaluating staff.

**Minimum Qualifications**:
**(1) A Bachelor's Degree from an accredited college or university with a major in public administration, business administration, management or a closely related field **and** one year of professional experience in public or business administration.**

**(Relevant professional level experience may substitute for the aforementioned education.)**

**OR**:
**(2) Three years of experience within Pima County as an Administrative Support Specialist or closely related paraprofessional administrative classification.**
- Experience providing assistance in the preparation of contracts or contract-related documents, including amendments and change orders.
- Experience providing assistance in the administration of contracts, such as status, invoicing, and payments.
- Experience researching vendors/suppliers, and purchasing methods.
- Experience organizing and maintaining specialized files for an organization.
- Experience in customer service, responding to public/staff inquiries, and providing information via phone or in person.

**Selection Procedure**:
**Supplemental Information**:
- Some positions within this classification may require satisfactory completion of a personal background investigation, polygraph test and/or drug screening at the time of appointment.

Physical/Sensory Requirements: Physical and sensory abilities will be determined by position.

EEO Information**:Pima County Government is an Equal Employment Opportunity employer. **We are committed to an inclusive and diverse workforce and will not discriminate in employment opportunities or practices on the basis of race, color, religion, national origin, age, disability, gender, sexual orientation, kinship, politic