Administrative Support Coordinator

4 weeks ago

Scottsdale, United States Scottsdale USD 48 Full time

**PAY GRADE**:J

**FLSA STATUS**: Non-Exempt

**POSITION OBJECTIVE**:
This is the fully functioning administrative support level. Performs a variety of complex clerical and computer work. Performs departmental or program accounting functions such as accounts payable, accounts receivable, and budget tracking and maintenance. Administers basic programs, modifies procedures, and audits compliance. Conducts research and provides recommendations. Acts as a representative of the department and/or manager. May act as a lead worker, including training of other clerical or support staff.

**DUTIES & RESPONSIBILITIES**: (These duties are a representative sample; position assignments may vary.)
- May serve as a lead to lower level staff, which may include: prioritizing and assigning work; training staff on work methods and procedures; and, participating in performance evaluations.
- Provides customer service by responding to more complex requests for information from parents, students, staff, and/or the general public; communicates District policies and procedures; researches and resolves routine and more difficult and complex issues.
- Prepares a variety of documents, agendas, meeting minutes, reports, and/or correspondence, which involves: gathering information; writing; editing; preparing documents for publication and/or dissemination; monitoring the distribution of documents and correspondence; and/or, performing other related activities.
- Serves as an administrative liaison for assigned Administrator or department.
- Performs and oversees a variety of routine and more difficult clerical duties, including: developing filing systems and maintaining complex and confidential files, faxing, making copies and responding to records requests, answering and transferring phone calls and handling difficult customers and issues, receiving, opening, organizing, and distributing mail for assigned area of responsibility, and/or, performing other related activities. Organizes and maintains supervisor and/or department calendar, which includes scheduling meetings.
- Manages and orders inventory of department inventory, supplies, and resources; and ensures office equipment is operating properly. Organizes and maintains supervisor and/or department calendar, which includes scheduling meetings.
- Performs a variety of departmental or program accounting functions, which may include: administering accounts payable; administering accounts receivable; processing requisitions; tracking and maintaining budgets; monitoring funds to ensure allocations are accurate; analyzing funds to determine allocations within the budget; and/or, performing other related activities.
- Prepares and processes a variety of documents, which may include: time slips, absence forms, travel vouchers, requisitions, and/or other related information.
- Coordinates a variety of activities, which may include: school visits, interviews, workshops, meetings, and/or other related activities.
- Participates in a variety of committees; acts as recording secretary.
- Conducts research on a variety of issues in assigned area of responsibility; makes recommendations based on findings.
- Performs other duties of a similar nature or level.

**EDUCATION & EXPERIENCE**:(positions in this class typically require):
High School Degree, and five years of specialized office or secretarial experience; or, an equivalent combination of education and experience sufficient to successfully perform the essential duties of the job such as those listed above.

**LICENSING REQUIREMENTS**:(positions in this class typically require):
Licensing Requirements:

- None Required.

**KNOWLEDGE**:(position requirements at entry):
Knowledge of:

- Office management practices and standard operating procedures;
- Customer service principles;
- Recordkeeping practices and procedures;
- Filing techniques and practices;
- Applicable Federal, State, and local laws, rules, regulations, codes, and guidelines;
- Modern office equipment;
- District policies and procedures;
- Basic accounting procedures to monitor and track budgets and to calculate payroll;
- General practices and procedures in area of assignment;
- Grammar, punctuation, and spelling;
- Basic mathematical principles and concepts.

**SKILLS**:(position requirements at entry):
Skill in:

- Prioritizing and assigning work;
- Operating modern office equipment;
- Maintaining records;
- Composing, editing, proofreading, and formatting letters, correspondence, reports, and other written materials;
- Tracking and monitoring budgetary expenditures;
- Processing information and paperwork;
- Reading and interpreting policies and procedures;
- Performing mathematical calculations;
- Gathering and organizing information;
- Keyboarding;
- Communication, interpersonal skills as applied to interaction with coworkers, supervisor, the general public, etc. sufficient to exchange or convey information and to receive work direction.

This is the fully functioning admi

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