Office Manager

5 days ago


Annapolis, United States Brickhouse Design and Build Full time

**Job Title: Office Manager for Luxury Design Build firm in Annapolis**

**Responsibilities**:

- **Office Operations**: Maintain office efficiency by planning and implementing office systems, layouts, and equipment procurement.
- **Documentation Management**: Manage and organize all construction-related documents, including contracts, permits, blueprints, and invoices.
- **Communication Liaison**: Act as a primary point of contact between office staff, construction teams, clients, and external vendors to ensure clear and timely communication.
- **Human Resources Support**: Assist with recruiting new hires, managing employee records, and coordinating employee benefits.
- **Financial Administration**: Support financial activities such as invoicing, payroll processing, budget tracking, and expense management.
- **Project Assistance**: Provide administrative support to project managers, including scheduling meetings, preparing reports, and tracking project milestones.
- **Supply Management**: Manage inventory levels of office supplies, equipment, and materials required for office and project needs.
- **Health and Safety Compliance**: Ensure compliance with health and safety regulations by maintaining records, conducting safety inspections, and implementing necessary protocols.
- **Problem Solving**: Proactively and efficiently address office-related issues or concerns, seeking solutions to improve overall office functionality.

**Requirements**:

- A bachelor’s degree in business administration, construction management, or a related field is preferred.
- Proven experience as an office manager or administrative role, preferably in the construction industry.
- Strong organizational and time management skills with the ability to prioritize tasks effectively.
- Excellent communication and interpersonal abilities to interact with diverse stakeholders.
- Proficiency in Quickbooks, Microsoft Office Suite, and Builder Trend.
- Knowledge of construction terminology, processes, and documentation is advantageous.
- Ability to adapt to changing priorities and work independently with mínimal supervision.
- Attention to detail and accuracy in handling confidential information and documents.
- Familiarity with health and safety regulations and compliance standards.
- Positive attitude, flexibility, and willingness to contribute to a collaborative team environment.

**Benefits**:

- Competitive salary commensurate with experience.
- Flexible work hours
- Retirement savings plan (401k) with company matching.
- Paid time off and holidays.
- Opportunities for career growth and professional development within the company.

**Job Type**: Part-time

Pay: $23.46 - $28.25 per hour

Expected hours: 20 per week

**Benefits**:

- 401(k)
- 401(k) matching
- Employee discount
- Flexible schedule
- Health savings account
- Paid time off
- Parental leave
- Professional development assistance
- Referral program
- Tuition reimbursement

Schedule:

- Choose your own hours

People with a criminal record are encouraged to apply

**Experience**:

- Microsoft Office: 5 years (preferred)
- Administrative experience: 1 year (preferred)

Work Location: In person


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