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Clerk - District Office

3 months ago

Sauk Village, United States CCSD 168 District Office Full time

JobID: 729

**Position Type**:
Secretarial/Clerical**Date Posted**:
5/1/2024**Location**:
CCSD 168 District Office**Date Available**:
05/21/2024**Closing Date**:
Until filled

?
- TITLE: CLERK - DISTRICT OFFICE
- ?
- Job Focus: This position will coordinate and oversee the Student Registration and
- Enrollment process. The position requires in-depth knowledge of Skyward, including management of the Online Registration module.???
- This position is key to data tracking for kindergarten registration, annual registration, state reporting, OOD placements, Title I services, and new family and student registration. This position welcomes families new to the district and facilitates a smooth entry for new students. This position works to maintain data integrity and timely reporting of required data to ISBE.?
- Line of Supervision: Responsible to and evaluated by the Director of Technology
- ?
- Duties and Responsibilities:

- ?- Greets and directs visitors to the district office.-
- Answers phones and screens incoming calls.-
- Collaborates with all district schools regarding new student enrollment and annual registration.??-
- Coordinates the preparation and dissemination of documents and communication regarding student enrollment and registration matters to?district and building administrators.?-
- Coordinates and provides support to manage the district student information system (Skyward).??-
- Ensures that district data is collected, housed, and reported to provide access and meet records and ISBE reporting requirements.??-
- Supports reporting of district data to the Illinois State Board of Education (ISBE) SIS to ensure consistency of processes and data?accuracy?compliance.?-
- Verifies transportation data in Skyward in collaboration with Business Office for Regular Education students and Special Education students.??-
- Supports the set-up of the alert lists for all student transportation in collaboration with each school and the Business Office.?-
- Manages and maintains the parent web portal and?assist parents with user access.?-
- Works closely with the Director of Technology to ensure data accuracy prior to submission of State and Federal reports.?-
- Supports the Director of Technology with “Start of Year”, “End of Year”, “Online Registration”, and “Rollover” processes within Skyward.?-
- Oversees the process to confirm all residency requirements are met by district families.??Reviews and processes required enrollment documents for families that are new to the district.?-
- Provides support for building secretaries to ensure?accuracy regarding student enrollment data.?-
- Oversees the planning, development, and monitoring of district registration forms.?-
- Performs all other duties as assigned by Director of Technology,?Director of Special Education, Director of Instructional Services.?-
- Performs such other duties as may be assigned by the Superintendent of Schools.
- ?- Minimum Qualifications:?- High School diploma-
- Bilingual Preferred?-
- High level of communication skills?-
- Evidence of use of Microsoft 365 suite??-
- Knowledge and experience using student information systems?-
- Demonstrable aptitude for the work needed to perform including skills in working with databases and reporting tools?-
- Shows evidence of collaborative interactions and the ability to work effectively as a team?-
- Demonstrates effective leadership skills to implement the role and responsibilities of the position?- ?
- TERMS OF EMPLOYMENT: Twelve months per year (245 days).
- Salary and other benefits as established by the Board of Education.?
- Revised March 202