Grants/fund Management Analyst

2 weeks ago

Austin, United States Dept of State Health Services Full time

**Essential Job Functions**:
Attends work on a regular and predictable schedule in accordance with agency leave policy and performs other duties as assigned.- EJF #2 - 35%: Funds Management.
- Prepares grant funds detail by reviewing terms and conditions of grant guidelines for expenditures. Updates and maintains budget detail of the Unit’s state general revenue funds. Develops, monitors, and reviews complex financial calculations and reports to monitor expenditures and minimize lapsing funds. Provides projections of Unit’s expenses to determine need for additional funds, potential overruns, and submits requests to grantors. Identifies potential situations and devise expenditure plans to avert cost overruns and disallowances. Ensures smooth transition during contract modifications and follow-through to sub-contract recipients. Communicates new regulations, procedures, and ensures final expenditure reports are completed. Makes recommendations for corrections or budget transfers when needed. Works with Funds Coordination Branch to resolve complex grants management issues. Acts as a liaison with the Contract Management Section, Budget Office, Funds Coordination Management Branch, the Centers for Disease Control and Prevention (CDC) Division for TB Elimination (DTBE) and the National Hansen’s Disease Program.
- EJF #3 - 25%: Develops and maintains internal fiscal management systems for the TB Unit.
- Prepares reports such as monthly, annual and special reports to monitor budgeted funds, ensure the appropriate use of funds and for presentation purposes to leadership. Develops plans, methods, procedures, and systems of post-award grant and general revenue administration. Provides timely closeout of all expired projects through the coordination of fiscal and administrative resources. Participates in routine meetings with the Unit director.- Clearly communicate to Unit staff, resource coordinators and others, federal laws, regulations, policies, precedents, statutes, decisions, and directives pertaining to the solicitation, negotiation, award and management of grants and cooperative agreements for TB and Hansen’s disease to determine the extent of compliance with applicable statutory guidelines and to measure and evaluate performance and financial reporting requirements. Provides training on grant requirements to subrecipients and DSHS public health regions. Provides post-award orientations/training to project directors, program managers and key administrators regarding grants management. Provides guidance and assistance to staff, public health regions, and subrecipients regarding grant administration, policies, and procedures and resolves related issues and concerns. Provides recommendations to promote financial and grant compliance.
- EJF #5 - 5%: Performs other duties as assigned.
- Other duties as assigned include but are not limited to actively participating and/or serving in a supporting role to meet the agency's obligations for disaster response and/or recovery or Continuity of Operations (COOP) activation. Such participation may require an alternate shift pattern assignment and/or location.**Knowledge Skills Abilities**:
Knowledge of federal and state laws and regulations pertaining to grants, contract administration, and general revenue funds
- Knowledge of sound business management principles, practices, policies, and techniques to evaluate, monitor, and review budget submissions.
- Knowledge of financial management and accounting
- Knowledge of program planning and development
- Skill in grant preparation, development, evaluation, and monitoring
- Skill in report writing
- Skill in budget development and monitoring
- Skill in the use of a computer and applicable software
- Ability to rapidly assimilate and retain fiscal and Branch policies, procedures, and practices.
- Ability to work under occasional pressure.
- Ability to adjust to constant changes and handle multiple tasks.
- Ability to use judgment, tact, and resourcefulness to establish and maintain professional and
- effective working relationships.
- Ability to interpret guidelines, policies, procedures, and regulations
- Ability to evaluate contracts
- Ability to evaluate fiscal data for reasonableness, necessity, and conformity with grant requirements.
- Ability to communicate effectively both orally and in writing.**Registration or Licensure Requirements**:
A valid and current Texas driver's license

**Initial Selection Criteria**:
1. Experience in developing grant proposals.
- 2. Experience in grant budget development and monitoring.
- 3. Experience in state government budget development.**Additional Information**:
Must be legally authorized to work in the U.S. without sponsorship.- The salary offered will follow DSHS starting salary guidelines. Any employment offer is contingent upon available budgeted funds.
- Applicants invited to an interview will be administered a skills test as part of the interview process.

**MOS Code**:
HHS ag

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