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Administrative Assistant Ii
3 months ago
**Salary**
- $31.32 - $38.32 Hourly**Location**
- 1457 23rd St SE Salem, OR**Job Type**
- Fulltime-Career**Job Number**
- 24-0089-02**Department**
- Public Works Department**Org**
- PW Support Services**Opening Date**
- 05/27/2024**Closing Date**
- 6/10/2024 11:59 PM Pacific**Job Summary**:
**Make an impact**:
**Learn and grow**:
The Public Works Department values employees and their professional development. If you are someone that takes pride in collaborating on innovative ideas, proactively responding to community needs, and being a good environmental and financial steward, we look forward to meeting you The Public Works Department promotes a healthy work life balance, while maintaining the utmost dedication to the health, safety and welfare of our community, including our team
**What you will do**:
- Answer phones, respond to varied inquiries, explain policies and procedures, arrange appointments, and route incoming mail and correspondence.
- Arrange meetings, create and distribute agendas, notify members and other participants of meetings, attend meetings, record matters, and prepare minutes.
- Assist in preparing reports, statistical materials, or other involved materials, and make computations on materials assembled and analyze information.
- Balance, post, correct, and compose a variety of financial related documents such as purchase orders, budgets, or other records.
- Maintain financial database of contractual funds and audit accounting and tracking of fund expenditures.
- Review work done by others to check for correct spelling and grammar, ensure that City format policies are followed, and recommend revisions.
- Use computer software programs including spreadsheets, word processing and data base systems to maintain files concerning a variety of projects specific to the administrator(s).
**What can we offer you for all your hard work?**
- Medical, dental, and vision coverage for you and your family.
- Paid vacation and sick time in accordance with City policies.
- Competitive pay.
- Employer-paid PERS contribution of 6%.
- Opportunity for voluntary pre-tax contributions to a 457b account.
- Health care and dependent care flexible spending accounts.
- Voluntary long-term care.
- Employee wellness program.
- Employee assistance program.
- Employee health clinic.
- Work Schedule is 8:00 a.m. - 5:00 p.m., Monday - Friday.
**What are the minimum qualifications?**
- Must pass a pre-employment background check.
- Have an Active Class C or higher, driver's license and a driving record that meets the City of Salem's driving standards.
- Bachelor's degree from an accredited college or university in business administration, public administration or a related field; and two (2) years of professional administrative level experience involving review, analysis, and preparation of recommendations, development of administrative policies, procedures and systems, progressively responsible clerical experience, including operating a personal computer and accurate data entry/transcription, or any combination of experience and training that demonstrate possession of the knowledge, skills, and abilities as listed, and ability to perform the essential job functions.
**Preferred Qualifications**:
- Typing certificate required - 40 wpm with 95% accuracy rate; some assignments may require 60 wpm with 95% accuracy rate.
- Bilingual skills.
**Knowledge/Skills/Abilities you will bring along**:
- Administrative and clerical procedures, systems, software, and equipment used for word processing, managing files and records, transcription, designing forms, website administration, and other office procedures and terminology.
- Structure and content of the English language including the meaning and spelling of words, rules of composition, and grammar.
- Principles and processes for providing customer and personal services.
- Effective communication verbally and in writing.
- Perform work effectively during changing priorities and interruptions.
- Maintain good working relations with other employees, agencies, and the public.
- Respect, seek to understand, and value individual differences to foster and support a diverse and inclusive workplace.
**About us**:
The City of Salem is the second largest City in the State of Oregon, located in the heart Willamette Valley, and is the capital city of Oregon with a population over 180,000. Centrally located, Salem is 47 miles south of Portland and an hour from the Cascade Mountains to the east and an hour from the ocean beaches to the west. Salem is an exceptional community for living and working with exciting new and comfortable well-established neighborhoods and carefully preserved historic buildings.
A full-service City, Salem has eight primary departments:
Community Planning and Development, Finance, Fire, Enterprise Services, Legal, Police, Public Works, and Community and Urban Development. Several departments also have functional divisions within their department. The City has
