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Student Programs Manager

3 months ago


Santa Barbara, United States University of California, Santa Barbara Full time

**Job Code**: 004575

**Job Open Date**:05/01/2024

**Application Review Begins**: 05/16/2024; open until filled

**Department Code (Name)**: GEOG (Geography)

**Percentage of Time**: 100%

**Union Code (Name)**: 99 (Non-Represented)

**Employee Class (Appointment Type)**: Staff (Career)

**FLSA Status**: Exempt

**Classified Indicator Description (Personnel Program)**: PSS

**Salary Grade**: 19

**Hiring/Budgeted Salary Range**: $56,700 - $63,000/yr.

**Work Location**: 1831 Ellison Hall

**Working Days and Hours**: M-F; 7am - 4pm or 8am - 5pm

**Benefits Eligibility**: Full Benefits

**Type of Remote or Hybrid Work Arrangement if applicable**:Fully on-site is preferred but hybrid is an option following initial training period

**Special Instructions**

**Department Marketing Statement**

The Department of Geography's vision is to lead the integration of natural, social, and information sciences to solve problems of people and the environment. Two key terms in the vision that separates geography from most other fields is that, first, we take integration across knowledge domains as the central goal and, second, we use that to leverage better insights on problems that span the natural and social realms. Faculty in geography do not necessarily hold degrees in geography, but we all are characterized by having a particular domain expertise while also being committed to working across domains especially on problems where there are both natural and social aspects interacting. Reflecting that framing, our faculty are classified by domain/research area expertise and participation in cross-cutting themes. Domains define broad areas of science where we have sufficient faculty expertise to provide graduate level education.

**Benefits of Belonging**

Working at UC means being part of this vibrant institution that shines a light on what is possible. People make UC great, and UC recognizes your contributions by making this a great place to work. Excellent retirement and health are just one of the rewards. Learn more about the benefits of working at UC and why You Belong at UC.

**Brief Summary of Job Duties**

**Required Qualifications**
- Bachelor's degree and/or equivalent experience and training.
- 1-3 years of experience in academic advising and/or student support services in higher education program/college/or school.
- Ability to handle sensitive situations with diplomacy, discretion, and confidentiality.

**Preferred Qualifications**
- 1-3 years of experience working with undergraduate and graduate students.
- 1-3 years of administrative and/or financial management experience.
- Strong written and verbal communication and interpersonal skills, including active listening and the ability to professionally interact with students, staff, and faculty
- Skills in judgement, decision-making, and problem solving.

**Special Conditions of Employment**
- Satisfactory conviction history background check
- UCSB is a Tobacco-Free environment

**Job Functions and Percentages of Time**:
Management of Graduate Programs (30%): Performs the full range of academic advising to current and prospective graduate students in all matters pertaining to their academic and personal experience at the university (such as registration requirements, enrollment procedures, admissions, petitions, student forms, fellowships, graduate employment, progress to degree, deadlines, etc.). Creates and maintains a friendly and inviting atmosphere within the Department. Meets individually with students, advising them on a variety of matters, and refers them to other campus services as needed. Frequently communicates with the Graduate Division, Registrar's Office, Financial Aid Office, International Students and Scholars Office, English as a Second Language Program (ESL), L&S, and other academic departments. Maintains and compiles statistical information on graduate and undergraduate awards, fellowship recipients, placement of students, and GPAs, graduate financial support, enrollment and admissions, minority recruitment, etc. for reports and surveys. Prepares and submits annual surveys and reports to outside universities and agencies requesting information about graduate program. Maintains databases and graduate program website. Plans, coordinates, and facilitates the graduate orientation program and prepares all printed material and communication/informational documents. Posts pertinent flyers and maintains the information boards in all the student areas. Sits on the curriculum committee and makes recommendations to the faculty. Researches other schools and programs and provides recommendations for program changes. Develops strategies for maintaining a competitive edge in the marketplace. Manages and coordinates colloquium logistics and advertisements. Interacts with visitors in support of programs. Develops a strong relationship with key personnel in other schools.

Student Affairs Management (15%): Serves as an integral part of the Geography Administrat