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Program Support Specialist

2 months ago

Santa Barbara, California, United States Santa Barbara County Education Office Full time
Salary: $65, $75,012.00 Annually

Location: Santa Barbara - Goleta

Job Type: Full-Time

Division: Student and Community Services

Department: Transitional Youth Services

General Overview

The Transitional Youth Services department at Santa Barbara County Education Office is dedicated to creating a robust support system for youth in foster care and those facing homelessness. Our mission is to enhance educational experiences and outcomes through collaboration and adherence to guiding principles. We envision a future where all youth have equal access to educational resources and supportive services, empowering them to succeed.

Ideal Candidate Profile
You are a detail-oriented individual with exceptional organizational, communication, and interpersonal skills. Your ability to manage various projects and meet deadlines is complemented by your talent for fostering collaborative relationships. Proficient in computer usage, you can effectively create and maintain data systems. As a team player, you have a proven track record of successfully coordinating projects, including managing volunteers and contractors to achieve positive outcomes. Your commitment to providing outstanding service to educational institutions and students is evident in your work ethic.

Key Responsibilities
  • Assist in community outreach and fundraising efforts, including volunteer and participant recruitment, data entry, and donor outreach.
  • Coordinate volunteer and participant activities in school and community settings.
  • Develop and maintain databases for fundraising, donors, and volunteers.
  • Foster positive relationships with educational institutions and community partners.
  • Organize events, manage schedules, and prepare staff and volunteers for meetings.
  • Create and deliver presentations to diverse audiences.
  • Identify and establish partnerships with local organizations to support educational initiatives.
  • Monitor project progress and ensure adherence to established goals.
  • Conduct site visits to support program participants' professional development.
  • Assist in budget planning and management.
  • Prepare comprehensive reports and correspondence containing sensitive information.
  • Perform clerical accounting duties as needed.
  • Support the creation of marketing materials for outreach efforts.
  • Represent the office at community events and educational fairs.
  • Research grant opportunities and assist in application processes.
  • Respond promptly to inquiries from community members and stakeholders.
  • Perform additional duties as assigned to support the department's objectives.
Qualifications
Education: High school diploma with two years of college-level coursework.
Experience: Four years in an administrative or program support role, including experience with community organizations.
Knowledge and Skills:
  • Understanding of the County Education Office's role and functions.
  • Familiarity with community demographics and educational needs.
  • Knowledge of public education systems and community resources.
  • Strong interpersonal skills for effective communication and presentations.
  • Experience in philanthropy and grant processes.
  • Proficient in computer applications and database management.
  • Excellent writing and reporting skills.
  • Ability to manage conflicts and foster positive relationships.
Abilities:
  • Quickly learn about the organization and its objectives.
  • Effectively organize and manage multiple projects.
  • Work independently while maintaining confidentiality.
  • Prioritize tasks to meet deadlines.
  • Build and maintain cooperative working relationships.
Licenses and Certificates:
A valid driver's license and automobile insurance are required for travel to various locations.

Working Conditions:
Work is primarily indoors with occasional travel for community engagement activities.

Benefits:
Employees have access to a range of benefits, including medical, dental, and vision insurance, retirement plans, and professional development opportunities.