Executive Assistant

3 weeks ago

Arlington, United States Na Ali'i Consulting & Sales, LLC. Full time

Overview:
Nakupuna Solutions is looking for a Executive Assistant to join our team of talented consultants providing professional services to the Office of the Assistant Secretary of Defense for Privacy, Civil Liberties, and Transparency (OATSD(PCLT)). The mission of OATSD(PCLT) is to enable the DoD mission through privacy and civil liberties protection, transparency, and independent, objective oversight.

**Responsibilities**:
The following reflects management’s definition of essential functions for this job but does not restrict the tasks that may be assigned. Management may assign additional duties and responsibilities to this job at any time due to reasonable accommodation or other reasons.
- Manage daily Front Office activities and maintain a professional work environment by knowing and following Senior Executive Service (SES) protocols.
- Support a nascent office and Senior DoD Leadership aligned to Critical Emerging Technologies (CET) with management analyst, business process improvement, and administrative support.
Plan and schedule meetings, receive visitors, and interact with the public through a customer-service, detail-focused, adaptive, and proactive approach in a fast-paced and publicly visible DoD organization.
- Independently and proactively transmit information, obtain and assemble data, prepare and review presentations, communicate inside and outside of the directorate, and deconflict calendar and event scheduling.
- Integrate support activities to ensure OATSD(PCLT) leadership is prepared for meetings and engagements on a routine basis and in a timely manner. Process incoming requests and communications requirements to appropriately triage, address, and record internal and external correspondence.
- Directly manage, maintain, and synchronize complex calendars and schedules of OATSD(PCLT) executive personnel. Proactively manage executive calendars with attention to accuracy, detail, and allocation of time to promote productivity.
- Recognize the need to resolve conflicts, orchestrate change, and reprioritize as appropriate.
Author, review, and edit drafts of notes, internal memoranda, and official correspondence. Track and maintain visibility on taskers and open actions based on inputs and guidance from senior staff in the office.
- Answer and maintain telephonic communications, to include taking messages and referring calls to the appropriate individual or office within the OATSD(PCLT) organization. Interface with the public and guests visiting the OATSD(PCLT) organization. Greet and escort high-level officials.
- Ensure Front Office is presentable for senior defense officials. Remedy facility concerns and maintain adequate stockage of office supplies.
- Support the office’s security administration through facilitating security clearances and visit requests for OATSD(PCLT) personnel and visitors.
- Maintain electronic copies, and paper copies as directed by the Government, of all office documents such as letters, memoranda, reports, and briefings.
- Assists government personnel with official travel and logístical arrangements to accomplish mission requirements using the Defense Travel System (DTS) in compliance with the Joint Travel Regulations (JTR).
- This position’s roles and responsibilities are aligned as Key Personnel.

Qualifications:
**Education/Qualifications**:

- B.A./B.S. Degree is required, or seven (7) years of executive assistance experience supporting senior level defense officials.
- 7+ years of experience supporting Government or Military executives is strongly desired.
- Experience with and or working knowledge of Commercially Available Information (CAI) highly preferred.
- Proficient mid-level skills in Microsoft Office products (Word, Excel, Outlook, and PowerPoint), Adobe, and use of office equipment is required.
- Excellent oral and written communication skills geared towards executives.
- Demonstrated ability to write clear, concise, and articulate correspondence with a focus on quality control and attention to detail.
- Strong interpersonal and customer service skills that foster teamwork and create positive relationships with staff and principals.
- Working knowledge of coordination requirements for the successful preparation and approval of reports, briefings, memoranda, and presentations.
- Ability to prioritize, multi-task, plan, problem solve, and adapt in a fast-paced and strategic environment under mínimal supervision.
- Familiarity with DoD 5110.4-M, “Manual for Written Material” is desired.

**Clearance**: This position requires an active **TOP SECRET** security clearance with **SCI** eligibility.

**Physical Requirements**: In addition to the skills and qualifications mentioned above,
- Ability to lift up to 25 pounds
- Ability to use stairs without assistance
- Ability to perform repetitive motions with the hands, wrists, and fingers
- Ability to engage in and follow audible communications in emergency situations
- Ability to sit for prolong

  • Executive Assistant

    2 months ago

    Arlington, United States Maximus, Inc. Full time

    Maximus is seeking an Executive Assistance to support a government client based out of Arlington, VA! This resource will provide a full-spectrum of executive level assistance to support a 3-star equivalent DoD civilian. They must understand how to wo Executive Assistant, Executive, DoD, Support, Assistant, Government, Manufacturing, Business Services

  • Executive Assistant

    4 weeks ago

    Arlington, United States Maximus, Inc. Full time

    Maximus is seeking an Executive Assistance to support a government client based out of Arlington, VA! This resource will provide a full-spectrum of executive level assistance to support a 3-star equivalent DoD civilian. They must understand how to wo Executive Assistant, Executive, DoD, Support, Assistant, Government, Manufacturing, Business Services

  • Executive Assistant

    1 month ago

    Arlington, United States VT Group Full time

    Overview VTG is seeking an Executive Assistant in Arlington, VA (Pentagon). The Executive Assistant position performs a variety of administrative duties providing mission support in one or more functions or business areas. This position will be 100% onsite. What will you do? Executive Assistant will provide executive-level services including office...

  • Executive Assistant

    4 weeks ago

    Arlington, United States VT Group Full time

    Overview VTG is seeking an Executive Assistant in Arlington, VA (Pentagon). The Executive Assistant position performs a variety of administrative duties providing mission support in one or more functions or business areas. This position will be 100% onsite. What will you do? Executive Assistant will provide executive-level services including office...

  • Executive Assistant

    3 weeks ago

    Arlington, United States VTG Full time

    Overview: VTG is seeking an **Executive Assistant **in **Arlington, VA (Pentagon)**. The Executive Assistant position performs a variety of administrative duties providing mission support in one or more functions or business areas. **This position will be 100% onsite.** **Responsibilities**: Executive Assistant will provide executive-level services...

  • Executive Assistant

    2 months ago

    Arlington, United States Nakupuna Companies Full time

    Nakupuna Consulting is looking for an Executive Assistant to join our team of talented consultants providing professional services to the Office of the Secretary of Defense (OSD). Responsibilities The following reflects management's definition of ess Executive Assistant, Executive, Assistant, Communications, Business Services

  • Executive Assistant

    2 months ago

    Arlington, United States Nakupuna Companies Full time

    Nakupuna Consulting is looking for an Executive Assistant to join our team of talented consultants providing professional services to support the Department of Defense, Office of the Secretary of Defense. Responsibilities The following reflects manag Executive Assistant, Executive, Assistant, Business Services, Official, Communication

  • Executive Assistant

    2 months ago

    Arlington, United States Sparks Personnel Services, Inc. Full time

    Company: Spark group has partnered with a company operating in the government contracting sector in their search for an entry level Executive Assistant. Are you proficient in Microsoft Office, outgoing and professional seeking an opportunity to grow Executive Assistant, Executive, Microsoft, Support, Assistant, Staffing, Business Services

  • Executive Assistant

    1 week ago

    Arlington, United States Maximus Services, LLC Full time

    **Description & Requirements** Maximus is seeking an Executive Assistance to support a government client based out of Arlington, VA. This resource will provide a full-spectrum of executive level assistance to support a DoD civilian program director. They must understand how to work independently and as part of a cross-functional team to support the...

  • Executive Assistant

    2 months ago

    Arlington, United States Engility Corporation Full time

    SAIC is hiring a highly organized and proactive Executive Assistant to provide executive level management and support to the Office of Strategic Capital (OSC) within the Office of the Under Secretary of Defense for Research and Engineering (OUSD(R&E)). This is an exciting position in a fast-paced environment that requires close interaction with top...

  • Executive Assistant

    4 weeks ago

    Arlington, United States Engility Corporation Full time

    SAIC is hiring a highly organized and proactive Executive Assistant to provide executive level management and support to the Office of Strategic Capital (OSC) within the Office of the Under Secretary of Defense for Research and Engineering (OUSD(R&E)). This is an exciting position in a fast-paced environment that requires close interaction with top...

  • Executive Assistant

    4 weeks ago

    Arlington, United States SAIC Full time

    Job ID: 2406416 **Location**:ARLINGTON, VA, US **Date Posted**:2024-05-07 **Category**:Program Management **Subcategory**:Project Analyst **Schedule**:Full-time **Shift**:Day Job **Travel**:Yes, 10 % of the Time **Minimum Clearance Required**:None **Clearance Level Must Be Able to Obtain**:TS/SCI **Potential for Remote...

  • Executive Assistant

    1 day ago

    Arlington, United States Eccalon, LLC Full time

    The Analyst will serve as the Strategic Communications Specialist in the Executive Administrative Assistant labor category and support the Office of the Under Secretary for Acquisition and Sustainment at the Pentagon in Arlington, VA. This work directly supports DoD professionals dedicated to excellence and serving the Warfighter's needs.Position...

  • Executive Assistant

    2 weeks ago

    Arlington, United States Eccalon, LLC Full time

    The Analyst will serve as the Strategic Communications Specialist in the Executive Administrative Assistant labor category and support the Office of the Under Secretary for Acquisition and Sustainment at the Pentagon in Arlington, VA. This work directly supports DoD professionals dedicated to excellence and serving the Warfighter's needs.Position...

  • Executive Assistant

    2 months ago

    Arlington, United States Randstad North America, Inc. Full time

    Are you a highly organized individual with a passion for supporting others? Do you love working in a fast-paced environment? Have you ever dreamed of working for an established start-up? If yes to all of those questions, this job may be for you! Our Executive Assistant, Executive, Assistant, Business Services, Staffing, COO

  • Executive Assistant

    2 months ago

    Arlington, United States Brown Construction Services Full time

    **Job Summary** Provide full time support services to a senior level executive for a Federal Client in Arlington, VA. Full benefits. Salary depends on level of experience. **Core Responsibilities** - Supporting senior level executive with full time support. - Managing executive calendars in Microsoft Outlook - Be extremely responsive to a fast-paced...

  • Executive Assistant

    7 days ago

    Arlington, United States Ventus Solutions Full time

    Ventus Executive Solutions (VES) is a small company that works in the innovation and consulting arena and hires particularly talented individuals. At VES, we prioritize our employees' well-being, fostering a workplace culture that values and supports each individual. We are dedicated to promoting mentorship and personal development, recognizing that our...

  • Executive Assistant

    1 month ago

    Arlington, United States SAIC (Science Applications Int.) Full time

    Job Description Description SAIC is hiring a highly organized and proactive Executive Assistant to provide executive level management and support to the Office of Strategic Capital (OSC) within the Office of the Under Secretary of Defense for Research and Engineering (OUSD(R&E)). This is an exciting position in a fast-paced environment that requires close...

  • Executive Assistant

    1 month ago

    ARLINGTON, United States SAIC Full time

    **Description** SAIC is hiring a highly organized and proactive **Executive Assistant** to provide executive level management and support to the Office of Strategic Capital (OSC) within the Office of the Under Secretary of Defense for Research and Engineering (OUSD(R&E)). This is an exciting position in a fast-paced environment that requires close...

  • Executive Assistant

    2 months ago

    Arlington, Virginia, United States SAIC Career Site Full time

    Description SAIC is hiring a highly organized and proactive Executive Assistant to provide executive level management and support to the Office of Strategic Capital (OSC) within the Office of the Under Secretary of Defense for Research and Engineering (OUSD(R&E)). This is an exciting position in a fast-paced environment that requires close interaction with...