Executive Assistant

2 weeks ago

Arlington, United States Stand Together Full time

We are seeking an Executive Assistant to support two senior directors on our development (fundraising) team. The Stand Together development team brings together top business leaders to solve our country’s biggest problems through financial and strategic leadership of our most cutting-edge programs and investments. Likewise, Stand Together’s high-performing major gifts program helps hundreds of donor partners actively participate in the programs they support, advancing our shared priorities through robust, year-round engagement.

In this role, you will connect task management to organizational priorities with a high degree of confidentiality, a sense of urgency, and customer focus. The development team is a fast-paced, collaborative group with a reliance on effective calendaring and meeting management. To be successful in this role, you will take pride in identifying and anticipating business needs, recognizing that success is determined by intentionality and your ability to execute with excellence. You enjoy being part of a team that supports and learns from each other and finds fulfillment by helping others achieve success

**Your Responsibilities Include**:

- ** Calendar management**. Build and maintain a deep understanding of priorities to effectively optimize the leader’s time. Prioritize a high volume of inquiries and requests while troubleshooting conflicts for your team. Make judgements on time and make recommendations grounded in strategic priorities to ensure smooth day-to-day engagements.
- ** General administrative support**. Process invoice payments, reconcile receipts and expense reports on behalf of your leaders, and book and coordinate travel, itineraries, and logistics.
- ** Identify areas to increase efficiency and innovate to improve administrative processes**. Collaborate with internal and external Executive Assistants to understand prioritization and make trade-offs. Identify and learn new tools and techniques to elevate the level of support and partnership the administrative team can provide.
- Own and contribute to team and organizational projects and operational improvements as needed.

**Knowledge and Skills You Bring to the Organization**:

- 5+ years of professional experience.
- Professional manner and strong interpersonal communication skills, written and verbal.
- Excellent organizational skills with sharp attention to detail and the ability to think ahead, problem solve, engage proactively, and take initiative.
- A collaborative approach to work; give and receive feedback respectfully.
- Ability to think strategically about the leader's time as an allocation of resources.
- Demonstrate a high level of confidentiality, sense of judgment, and ability to improvise and creatively problem-solve while maintaining composure.
- Ability to provide articulate and concise oral and written communications.
- Proficiency with Microsoft Office: Word, Excel, Outlook (including expertise with Outlook’s calendar function), and PowerPoint.
- A clear understanding of and excitement for Stand Together's vision
- Proficiency with expense reporting software, such as Concur
- Proficiency with Salesforce

**What We Offer**:

- A meaningful career where your work will improve the lives of millions of Americans - especially the least fortunate
- A vision-driven community of over 1,000 employees across the country who are dedicated to improving the lives of others
- Competitive salaries and bonuses. Our salary and bonus strategies are aligned to the value you create, not a standardized bell curve
- Generous 401K match - 6% match with immediate vesting
- Competitive health and wellness benefits
- Our flexible time-off policy allows all employees to take leave as needed
- A purchasing credit card to use for business expenses
- Mileage reimbursement for business travel separate from your commute
- Commuter assistance plans to offset the cost of commuting into our headquarters (on-site parking or metro)
- Opportunities for professional development and mentorship that can strengthen your effectiveness through Principle Based Management and other industry specific programs

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