Executive Assistant

2 weeks ago

Arlington, United States Velos Full time
Job DescriptionJob Description

Velos is a full-service engineering and technical services and government relations consulting firm representing leaders in the defense, aerospace, intelligence, and related industries. As an SBA-certified HUBZone company, Velos incorporates technical prowess into the execution of corporate strategies and business development experience, providing clients with reliable, cost effective, and maximum impact solutions. Velos also provides multi-discipline engineering and technical services to agencies such as NASA, the National Oceanic and Atmospheric Administration (NOAA) and the Department of Defense (DoD).


Velos is seeking an Executive Assistant who will provide support to the (Senior Executive Service) Director for Multi-Domain Joint Operations (MDJO) under the Deputy Chief Technology Officer for Mission Capabilities (DCTO(MC)) within the Office of the Under Secretary of Defense for Research and Engineering (OUSD(R&E)) in Falls Church, VA. The mission of MDJO is to identify and transition technologies that close time-critical gaps in high-priority, multi-component warfighting missions.

Work location is on-site at the Suffolk Building supporting the customer.

Essential job functions will include but are not limited to:

    • Provide executive-level management support to the Director for Multi-Domain Joint Operations (MDJO).
    • Manage and maintain the Director's daily calendar and schedules. Coordinate with other senior government personnel, Congressional members and staff, industry, and academia to resolve conflicting schedule priorities.
    • Prepare and provide a daily read-ahead book for the Director with information for the following day and significant upcoming activities.
    • Coordinate and manage the Director's official travel. Prepare travel authorizations and vouchers in the Defense Travel System (DTS).
    • Plan, coordinate, and confirm logistical support for the Director's meetings to include security clearances, conference room reservations, visitor escorts, and audio-visual support.
    • Manage official correspondence through Correspondence and Task Management (CATMS). Review documents for grammar and content.
    • Coordinate office administrative functions for MDJO personnel including office security administration, office space management, security clearance and visit requests, scheduling office events, and ordering office supplies.
    • Assist in the coordination for onboarding and offboarding of MDJO personnel.

Required Qualifications:

  • MUST HAVE experience supporting Senior Executives, General Officers, Flag Officers, or Chief Executive Officers.
  • Proficient with Microsoft Office products including Outlook, Teams, Word, and PowerPoint.
  • Must be highly organized with strong attention to detail.
  • Executive presence with highly effective communication and interpersonal skills.
  • Self-starter, able to take initiative and accomplish work independently with minimal guidance.
  • Experience with DTS and CATMS.

Desired Qualifications:

  • OSD, Joint Staff, and/or Service Staff experience.
  • Knowledge of the OUSD(R&E) and DARPA organizations, roles, and responsibilities.

Education Requirements:

  • Bachelor's degree.

Clearance Requirements:

  • Active TOP SECRET with eligibility for Sensitive Compartmented Information (SCI)..
  • U.S. Citizenship is required for this position.

Velos (VEE-los), meaning "arrow" in Greek, truly symbolizes who we are as a company. We provide the perfect combination of agile, highly talented engineering and technical support with decades of market analysis and strategic planning experience - providing invaluable capabilities from strategy development through program execution. Whether we are leading an effort or part of a team, Velos always hits the mark

Velos offers a competitive benefits package including PTO, 401K, and health benefits. We know our team is more than just the job we do, which is why we support education advancement with our tuition reimbursement program.


Velos is an equal opportunity employer. Employment decisions are made without regard to race, color, religion, national origin, gender, sexual orientation, gender identity, age, physical or mental disability, genetic factors, military/veteran status or other characteristics protected by law.

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