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Producer /personal Assistant to CEO

4 weeks ago

Los Angeles, United States HQ LA INC Full time

We are seeking a highly organized and proactive Personal Assistant to support our CEO in managing daily tasks and ensuring efficient operations. This role requires exceptional attention to detail and the ability to handle a variety of administrative duties.

PA Duties:

- Provide comprehensive administrative support to the CEO, including managing calendars, scheduling meetings, and handling correspondence.
- Conduct data entry tasks accurately and efficiently.
- Assist in transcribing notes and documents as needed.
- Coordinate projects and ensure deadlines are met.
- Manage office tasks such as filing, organizing, and maintaining records.
- Handle front desk duties including greeting visitors and answering phone calls.
- Utilize QuickBooks for financial record keeping.
- Assist in office management tasks to ensure smooth operations.
- Coordinate travel arrangements and prepare detailed itineraries.

**Experience**:

- Proven experience in an administrative or clerical role is preferred.
- Proficiency in Microsoft Office Suite, Google Suite, and QuickBooks.
- Strong organizational skills with the ability to multitask effectively.
- Excellent communication skills, both written and verbal.
- Prior experience in project coordination is a plus.
- Ability to maintain confidentiality and exercise discretion when handling sensitive information.
- Familiarity with calendar management tools for scheduling appointments efficiently.

Production duties
- **Production Coordination**: overseeing and coordinating all production stages, ensuring timely delivery of high-quality content from pre-production planning to post-production activities.
- **Technical Oversight**: Responsible for ensuring technical requirements are met for content production.
- **Resource Allocation**: Support efficient resource management and facilitation to meet project needs within budget constraints.
- **Schedule/Timeline Management**: develop and maintain production schedules, ensuring adherence to deadlines and milestones while accommodating changes or unforeseen circumstances.
- **Quality Assurance**: implementing and enforcing quality control measures throughout the production process to ensure final deliverables meet established standards and client expectations.
- **Risk Assessment and Mitigation**:Identify potential risks and challenges that may impact production timelines or budgets, and collaborate with the supervising producer and account manager to develop effective strategies for mitigation.
- **Budget Administration**: Support the development and management of production budgets, assist in tracking expenses, analyze variances, and make adjustments as needed to optimize resource utilization and maintain financial

Pay: $23.11 - $31.00 per hour

Ability to Relocate:

- Los Angeles, CA 90036: Relocate before starting work (required)

Work Location: In person

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