Personal/Executive Assistant

4 weeks ago


Los Angeles, United States DENTAL ADMINISTRATORS INC Full time
Job DescriptionJob DescriptionJob SummaryWe are seeking a motivated, punctual, and outgoing Personal/Executive Assistant to join our team In this role, you will be responsible for providing administrative support to our Founder & CEO; daily check-ins with Founder & CEO; weekly check-ins with COO; work with new & existing team members with an open heart & mind; additional responsibilities including the below:
SPECIFIC DUTIES
  • Maintain Founder & CEO’s personal and professional calendars, including scheduling meetings, appointments, speaking engagements, and travel (may include domestic and international) arrangements. Exercises discretion in committing time and anticipating needs.
  • Screening certain phone calls, inquiries, requests, and handling them when appropriate
  • Organizing mail, files & folders
  • Carrying out specific projects & research
  • Arranging travel for Founder & CEO and accommodation
  • Assist in arranging meetings and business events
  • Organize and prepare for meetings, including preparing document(s) for meetings
  • Preparing presentation(s) for meetings
  • Taking notes during meetings, and prepare minutes and summaries
  • Providing part-time support to Marketing Manager
  • Maintain utmost confidentiality and sensitive information
  • Other additional and/or alternative duties as assigned from time to time, including supporting other C-suite Executives as needed

Part-time to start, with opportunity to lead to Full Time position with full benefits.
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