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Administrative Coordinator

2 months ago

Chicago, United States Lakeshore Talent Full time
Job DescriptionJob Description

Lakeshore Talent is seeking a highly organized and proactive Administrative Coordinator to help support a team of six surgeons in a well respected Healthcare organization in downtown Chicago in managing their administrative needs. This is a contract to hire position, starting out at 3 months with the high potential to go permanent

Shift: Monday - Friday; 8am - 4:30 pm

Pay: $27-$28/hr depending on experience

Responsibilities:

  • Provide comprehensive administrative support to six surgeons, ensuring smooth daily operations.
  • Manage complex calendars, schedule appointments, and coordinate meetings and events.
  • Prepare and submit expense reports accurately and in a timely manner.
  • Create and distribute meeting agendas, take meeting minutes, and follow up on action items.
  • Coordinate and execute logistics for events and conferences, including venue booking, travel arrangements, and catering.
  • Screen and prioritize incoming emails, mail, and phone calls, handling inquiries and redirecting as appropriate.
  • Read, research, and route correspondence, ensuring timely responses and appropriate actions.

Required Qualifications:

  • Minimum of 3 years of administrative support experience, preferably in a hospital or healthcare setting.
  • Proven ability to manage multiple calendars and schedules effectively.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and ability to learn new software quickly.
  • Strong organizational skills with meticulous attention to detail.
  • Excellent verbal and written communication skills.

Preferred Qualifications:

  • Bachelor's degree in Business Administration or a related field.
  • 5 years of experience in a business or healthcare administrative role.
  • Familiarity with healthcare terminology and procedures.

 

 

Company DescriptionSince​ ​1995,​ ​Lakeshore​ ​has​ ​provided​ ​Staffing,​ ​Recruiting​ ​and​ ​Payrolling​ ​services​ ​to employers​ ​in​ ​Denver​ ​and​ ​Chicago​ ​across​ ​multiple​ ​industries​. We​ ​are​ ​committed​ ​to​ ​achieving​ ​success by​ ​matching​ ​top​ ​talent​ ​with​ ​the​ ​right​ ​opportunities.​ In 2017, Lakeshore re-branded as Lakeshore Talent after a management buyout, becoming a woman owned company. We have a dynamic team of Account Executives focused on sales and the client experience and a talented team of Recruiters focused on candidate recruitment and candidate experience. We are able to offer a higher level of service as a result, and take pride in building strong relationships worthy of loyalty with both clients and candidates.Company DescriptionSince​ ​1995,​ ​Lakeshore​ ​has​ ​provided​ ​Staffing,​ ​Recruiting​ ​and​ ​Payrolling​ ​services​ ​to employers​ ​in​ ​Denver​ ​and​ ​Chicago​ ​across​ ​multiple​ ​industries​. We​ ​are​ ​committed​ ​to​ ​achieving​ ​success by​ ​matching​ ​top​ ​talent​ ​with​ ​the​ ​right​ ​opportunities.​ In 2017, Lakeshore re-branded as Lakeshore Talent after a management buyout, becoming a woman owned company. We have a dynamic team of Account Executives focused on sales and the client experience and a talented team of Recruiters focused on candidate recruitment and candidate experience. We are able to offer a higher level of service as a result, and take pride in building strong relationships worthy of loyalty with both clients and candidates.