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![Lakeshore Talent](https://media.trabajo.org/img/noimg.jpg)
Administrative Coordinator
2 months ago
Lakeshore Talent is seeking a highly organized and proactive Administrative Coordinator to help support a team of six surgeons in a well respected Healthcare organization in downtown Chicago in managing their administrative needs. This is a contract to hire position, starting out at 3 months with the high potential to go permanent
Shift: Monday - Friday; 8am - 4:30 pm
Pay: $27-$28/hr depending on experience
Responsibilities:
- Provide comprehensive administrative support to six surgeons, ensuring smooth daily operations.
- Manage complex calendars, schedule appointments, and coordinate meetings and events.
- Prepare and submit expense reports accurately and in a timely manner.
- Create and distribute meeting agendas, take meeting minutes, and follow up on action items.
- Coordinate and execute logistics for events and conferences, including venue booking, travel arrangements, and catering.
- Screen and prioritize incoming emails, mail, and phone calls, handling inquiries and redirecting as appropriate.
- Read, research, and route correspondence, ensuring timely responses and appropriate actions.
Required Qualifications:
- Minimum of 3 years of administrative support experience, preferably in a hospital or healthcare setting.
- Proven ability to manage multiple calendars and schedules effectively.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and ability to learn new software quickly.
- Strong organizational skills with meticulous attention to detail.
- Excellent verbal and written communication skills.
Preferred Qualifications:
- Bachelor's degree in Business Administration or a related field.
- 5 years of experience in a business or healthcare administrative role.
- Familiarity with healthcare terminology and procedures.
Company DescriptionSince 1995, Lakeshore has provided Staffing, Recruiting and Payrolling services to employers in Denver and Chicago across multiple industries. We are committed to achieving success by matching top talent with the right opportunities. In 2017, Lakeshore re-branded as Lakeshore Talent after a management buyout, becoming a woman owned company. We have a dynamic team of Account Executives focused on sales and the client experience and a talented team of Recruiters focused on candidate recruitment and candidate experience. We are able to offer a higher level of service as a result, and take pride in building strong relationships worthy of loyalty with both clients and candidates.Company DescriptionSince 1995, Lakeshore has provided Staffing, Recruiting and Payrolling services to employers in Denver and Chicago across multiple industries. We are committed to achieving success by matching top talent with the right opportunities. In 2017, Lakeshore re-branded as Lakeshore Talent after a management buyout, becoming a woman owned company. We have a dynamic team of Account Executives focused on sales and the client experience and a talented team of Recruiters focused on candidate recruitment and candidate experience. We are able to offer a higher level of service as a result, and take pride in building strong relationships worthy of loyalty with both clients and candidates.