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Credit Administrative Assistant

4 months ago

Rohnert Park, United States PACE Supply Full time

Overview:
**Responsibilities**:
**Administrative Support & Customer Service**
- Answer phones and direct calls to appropriate staff.
- Open and distribute daily mail.
- Provide a high level of customer service.
- Update customer accounts.
- Complete credit reference forms.
- Enter updated CA numbers into MIS.
- Send invoice copies and statements upon request.
- Assist with customer refund requests

**Credit & Collections Support**
- Verify sales tax rate on BOE website.
- Assist with filing mechanic liens and processes.
- Prepare accounts for collections.
- Run weekly lien aging reports and follow up on accounts.

**Sales Order & Invoice Management**
- Maintain accurate records of credit transactions.
- Prepare lien releases for customers.
- Release sales orders.
- Move invoices to correct accounts.

Qualifications:
**Minimum Qualifications**
- High school diploma (or equivalent) is preferred. A combination of education and experience providing the required skill and knowledge for successful performance of the job would qualify.
- Strong analytical skills and process improvements mindset.
- Computer proficiency and technical aptitude with the ability to use Microsoft products, experience with Excel.
- Excellent time management skills and ability to plan and set priorities.
- Excellent verbal and written communication skills.
- Strong interpersonal skills in dealing with AR department and Credit department Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists.
- Ability to operate a computer, 10-key and other office equipment.
- Ability to interpret and adhere to rules, methods, policies, and procedures of the workplace

**Ideal Work Experience & Skills **(in addtion to minimum qualifications)
- Prior experience with accounts receivable/ payable.
- Experience with high growth, fast changing environment.
- Proficient at learning new (and old) software systems.
- Experience working with Excel spreadsheets.

Work Environment:
**Pre-Employment Requirements**

**Drug Test**:A drug test will be administered to ensure a drug-free workplace.

**Benefit Snapshot**:
PACE Supply is proud to be an employee-owned corporation. We offer competitive wages, career pathways of growth, and excellent benefits packages that includes medical, dental, and vision care that is available to you within the first 30 days We also provide our employees with life insurance, sick days, holidays, vacation, two retirement programs of 401(k) and ESOP, and much more.

**Relocation Benefits**

**NO**

**Remote Availability**

**NO**
- **Please note that individual total compensation for this position will be determined at the Company's sole discretion and may vary based on several factors, including but not limited to, location, skill level, years and depth of relevant experience, qualifications and other business considerations. Qualified individuals must be able to perform the essential duties of the position with or without accommodation. A qualified person with a disability may request a modification or adjustment to the job or work environment in order to meet the physical requirements of the position. PACE Supply will attempt to satisfy requests as long as the accommodation needed would not result in undue hardship.