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Assistant Project Coordinator/ar Specialist

4 months ago

King of Prussia, United States Main Line Commercial Pools, Inc. Full time

General Responsibilities:

- Manages Accounts Receivable
- Establish monthly AIA billings for construction projects
- Gather and submit supporting documentation for monthly AIA billings
- Manage and populate electronic forms of customer billings (Textura or GC Pay)
- Manage database for stored materials including COI, photos and invoices
- Monthly review of AR discrepancies
- Generate and manage AR ageing reports
- Contacts customers to review ageing AR
- Generate and maintain job information database for new construction projects
- Maintains accurate and up-to-date records regarding payments and account statuses
- Communicates with other departments to ensure records are accurate and up to date
- Electronically deposit checks daily
- Manage ACH payments from customers
- Sends invoices, statements, and bill reminders to customers
- Reconciliation of monthly credit card, hotel charges, and EZ-Pass statements
- Other administrative tasks include but not limited to, answering phones, making AR calls to customers, scanning, filing, and getting the mail

Qualifications and Skills:

- College degree or comparable work experience
- At least 2 years’ experience in similar role
- Strong math, typing and computer skills
- Experience with Quickbooks, Sage, or other bookkeeping software
- Ability to build relationships with clients and internal departments
- Great communication skills both verbal and written
- Attention to detail
- High level of accuracy, efficiency, and accountability
- Excellent research, problem-solving and time management skills
- Dependability and professionalism

**Job Type**: Part-time

Pay: $25.00 - $29.00 per hour

Expected hours: 20 - 25 per week

**Benefits**:

- 401(k) matching

Experience level:

- 2 years

Schedule:

- Monday to Friday

Application Question(s):

- Are you available and comfortable with part time hours?

**Experience**:

- Accounting: 2 years (required)
- QuickBooks and/or Sage: 2 years (preferred)

Work Location: In person