Administrative Assistant/receptionist

2 weeks ago


Torrance, United States Institute of Technology and Academics Full time

JOB DESCRIPTION - School Reception/Administrative Assistant

Reports to: School Principal

GENERAL RESPONSIBILITIES

Providing receptionist support to the school - being the first contact / front line in receiving visitors, staff and pupils to the school, Providing pupil and staff attendance support to the school, To assist the Office Manager and Leadership Team, To provide administrative support to the school Faculty and Support Staff as and when required, as appropriate

ESSENTIAL TASKS (These are intended only as illustrations of the various types of work performed. The omission of specific duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position.)

1. Providing receptionist service to the school, including:
⦁ Welcoming, receiving, signing in and dealing with and directing staff, pupils, parents, school governors, school visitors and other stakeholders as appropriate

⦁ Managing the staff, pupil, parents and visitor school entry system

⦁ Operating the school’s main telephone, transferring calls, or taking and delivering messages as appropriate

⦁ Managing the school’s main inbox, replying, forwarding messages and making appointments for staff as appropriate

⦁ Updating the school information display, adding and removing content as appropriate

⦁ Updating the school’s website and or other social media websites, adding and removing content as appropriate

2 Providing admin support to the school’s administrative function, including:
⦁ Receiving and sorting incoming mail for delivery to appropriate staff

⦁ Recording, stamping and posting outgoing mail

⦁ Routine word processing, as and when required

⦁ Collecting, counting and recording daily cash, cheques and electronic payments received into the office such as monies received for pupil dinner, staff dinner, breakfast club, afterschool club, school journey and school trips, fundraising etc.

1

⦁ Assisting with the recovery of outstanding monies to the school by maintaining accurate records and generating reminder letters and/or making calls for outstanding monies for pupil dinner, staff dinner, breakfast club, afterschool club, school journey and school trips etc. on a regular basis

⦁ Assisting with the maintenance of the school's confidential computerised database of information (Management Information System: ) on pupils and staff, and producing reports from same

⦁ Assisting in the maintenance of the school’s filing and archiving systems

⦁ General clerical and administrative tasks such as photocopying, printing, faxing, laminating etc. Reporting equipment faults e.g. printer and photocopier, laminator, water cooler, noticeboard screens, telephone and fax system etc. and other equipment to relevant person or department, including following up on and taking steps to ensure the faults are resolved in a timely manner

⦁ Organising the storage of office supplies, student records, and other office materials

⦁ Assisting in generating statutory and non-statutory reports and returns to the
Local Authority and government as required, in a timely manner, meeting deadlines

3. Providing attendance support to the school’s administrative function, including:
⦁ Assisting the school administration in ensuring pupil attendance is marked accurately

⦁ Assisting the school administration in ensuring that reasons for pupil absence are obtained and recorded each morning and afternoon

⦁ Assisting the school administration in obtaining, recording, reporting and filing pupil attendance records confidentially and accurately

4. Safeguarding:
⦁ To have due regard for safeguarding and promoting the welfare of children and young people and to follow the child protection procedures adopted by the school

⦁ To assist the school in enforcing the school vetting procedure, obtaining visitors’ vetting details e.g. DBS certificate, Photographic ID etc.

⦁ To assist staff in the day to day implementation of the school Visitor Policy

2

Pay: $21.00 - $24.00 per hour

Expected hours: 40 - 45 per week

**Benefits**:

- 401(k)
- Health insurance
- Paid time off

Schedule:

- 10 hour shift
- Morning shift

Ability to Relocate:

- Torrance, CA 90504: Relocate before starting work (preferred)

Work Location: Hybrid remote in Torrance, CA 90504


  • Dental Receptionist

    7 days ago


    Torrance, United States WEST COAST DENTAL ADMINISTRATIVE SERVICES LLC Full time

    **Receptionist**-Fantastic Opportunity** - Take your dental career to the next level at West Coast Dental! We are seeking a friendly and motivated individual to join our team! If you have an outgoing personality, excellent communication skills, and a passion for connecting with people, we would love to meet you. This is a full-time in person position.- -...


  • Torrance, United States Autism Behavior Consultants Full time

    Job descriptionThe Administrative Assistant will be responsible for answering phones and updating schedules for over employees. Additionally, this position provides administrative office support as required. Essential Job Functions:Essential functions may include the following duties and responsibilities, knowledge, skills and other characteristics. This...


  • Torrance, United States Autism Behavior Consultants Full time

    Job DescriptionJob DescriptionJob descriptionThe Administrative Assistant will be responsible for answering phones and updating schedules for over employees. Additionally, this position provides administrative office support as required. Essential Job Functions:Essential functions may include the following duties and responsibilities, knowledge, skills and...

  • Receptionist

    2 weeks ago


    Torrance, United States Restaurant Depot Full time

    17.68 to 18.56 Position Title: Receptionist Department: Store Administration Supervisor: Branch Manager FLSA: Non-exempt Position Summary: Provides general office support with a variety of clerical activities and related tasks. The receptionist will be responsible for answering incoming calls, directing calls to appropriate associates, mail...


  • Torrance, United States Steve Kim DDS Dental Group Full time

    Job DescriptionJob DescriptionWe are seeking a highly organized and customer-oriented individual to join our dental office as one of the Front Desk Receptionists. As the first point of contact for our company, you will play a crucial role in providing exceptional customer service and ensuring smooth operations at the front desk. Minimum 1 year of previous...

  • Medical Receptionist

    4 weeks ago


    Torrance, United States Rama E. Chandran, MD, Inc Full time

    Job DescriptionJob DescriptionChandran Ortho is looking for a bilingual (Spanish and English) front office receptionist to join our team!Responsibilities: Scheduling patientsAnswering callsRooming patientsAssisting doctor's as neededRequirements: Computer ExperienceAbility to typeHigh School Graduate2 years experience working in a medical office 


  • Torrance, United States SCI Shared Resources, LLC Full time

    Our associates celebrate lives. We celebrate our associates. Consider the possibilities of joining a Great Place to Work! Receives client families and visitors at the front desk by greeting, welcoming, directing and announcing them courteously and appropriately. Answers, screens, and routes incoming phone calls plus other general office support...


  • Torrance, United States Century Parts Inc Full time

    Job DescriptionJob DescriptionWe are seeking an organized and proactive Administrative Assistant to join our organization. You will support our staff with clerical duties, including answering phones and organizing files. When necessary, you will also input information into our database to ensure our electronic files are updated. We prefer candidates with...


  • Torrance, United States Service Corporation International Full time

    Our associates celebrate lives. We celebrate our associates. Consider the possibilities of joining a Great Place to Work! Receives client families and visitors at the front desk by greeting, welcoming, directing and announcing them courteously and appropriately. Answers, screens, and routes incoming phone calls plus other general office support duties. JOB...


  • Torrance, United States Clear Behavioral Health Full time

    Clear Behavioral Health is looking to hire an experienced Administrative Assistant. We specialize in Behavioral Health and Mental Health treatment facilities that provide Detoxification, Residential Treatment, Partial Hospitalization, and Intensive Outpatient programs We are currently seeking a like-minded, quality-focused and reliable administrative...


  • Torrance, United States California Unified Service Providers, LLC Full time

    *Administrative Assistant – Full Time – 8:00 AM – 5:00 PM *We are seeking a highly organized and detail-oriented Administrative Assistant to join our team. As an Administrative Assistant, you will play a crucial role in supporting our office operations and ensuring smooth day-to-day functioning. This is a dynamic position that requires excellent...


  • Torrance, United States California Unified Service Providers, LLC Full time

    *Administrative Assistant – Full Time – 8:00 AM – 5:00 PM *We are seeking a highly organized and detail-oriented Administrative Assistant to join our team. As an Administrative Assistant, you will play a crucial role in supporting our office operations and ensuring smooth day-to-day functioning. This is a dynamic position that requires excellent...

  • Medical Receptionist

    4 weeks ago


    Torrance, United States Women's Advantage Physical Therapy, Inc Full time

    **This is a PART TIME position, (TUE-FRI 2**:P-7PM SAT 7:A-3:P approximately 20-25 hours per week) in our Torrance office. The purpose of this role is to manage all forms of patient communication and interaction for the company for all locations, in a caring, concerned, validating manner from the initial patient phone call to the initial evaluation and...

  • Dental Receptionist

    4 days ago


    Torrance, United States Children's Happy Teeth & Happy Braces Full time

    **Company Overview**: We are seeking a **DENTAL RECEPTIONIST** to join our growing team for our Torrance location. If you are patient centered, enjoy working with kids and families, used to a fast paced, high-volume but fun working environment, we want you to be part of our team! **RESPONSIBILITIES**: - Welcoming patients - Assisting check-in - Answering...


  • Torrance, United States Pediatric Minds Developmental Services Full time

    We are looking for a reliable Administrative Assistant/Scheduler with at least one year of experience with scheduling and providing adminstrative support in a medical office environment. **Responsibilities** - Organize and schedule staff for coverage and clients for meetings - Act as the scheduling point of contact for managers, employees, and...


  • Torrance, United States The Lundquist Institute Full time

    **Minimum Qualifications**: - GED or High School Diploma. - English proficiency required. - 1 year of experience as an Administrative Assistant or closely related position. - Software: Word WordPerfect Lotus Excel Other (specify): - Applicant should have experience with coordination of projects and programs. - Ability should have the ability to organize...


  • Torrance, United States The Sunrider Corporation Full time

    Job DescriptionJob DescriptionSunrider International in Torrance, CA, is looking for an enthusiastic Tax Administrative Assistant to account for affiliates' U.S. domestic and foreign bank account activity, prepare internal head office financial statements, prepare and review Excel spreadsheets, provide sales tax assistance, and provide secretarial and...


  • Torrance, United States Murti Llc Full time

    Job DescriptionJob DescriptionAura Seating is seeking a highly organized and detail-oriented Bookkeeper/Administrative Assistant to join our team. As an Administrative Assistant, you will provide support to our office by managing various administrative tasks and ensuring smooth operations. This is a dynamic role that requires excellent organizational skills,...


  • Torrance, United States Murti Llc Full time

    Job DescriptionJob DescriptionAura Seating is seeking a highly organized and detail-oriented Bookkeeper/Administrative Assistant to join our team. As an Administrative Assistant, you will provide support to our office by managing various administrative tasks and ensuring smooth operations. This is a dynamic role that requires excellent organizational skills,...


  • Torrance, United States Murti Llc Full time

    Job DescriptionJob DescriptionAura Seating is seeking a highly organized and detail-oriented Bookkeeper/Administrative Assistant to join our team. As an Administrative Assistant, you will provide support to our office by managing various administrative tasks and ensuring smooth operations. This is a dynamic role that requires excellent organizational skills,...