Administrative Authorization Specialist

3 weeks ago


Philadelphia, United States Northeast Treatment Center Full time

Title: Administrative Authorization Specialist

Division: Mental Health

Programs: Children’s Behavioral Health Programs

Reports to: Care Management Supervisor

Employment Status: Full Time

FLSA Status: Non-Exempt

Date: July 24, 2023

**SUMMARY**:
This position includes a wide range of administrative responsibilities including care management and paperwork processing within the Mental Health Division. This position requires strong interpersonal and communication skills, excellent organizational and time management skills, and the ability to work within a variety of programs and departments.

ESSENTIAL POSITION RESPONSIBILITIES: (and other duties as assigned)
Ability to work within an Electronic Health Record
Responsible for the Intake referral process, including tracking all referrals and scheduling assessments/evaluations for children’s behavioral health programs.
Responsible for obtaining and tracking authorizations for children’s behavioral health programs.
Responsible for assuring the completion and tracking of authorization packets.
Run insurance checks (EVS) bi-monthly or as needed for persons served within the unit.
Participate in weekly authorization meetings to review documents needed for authorization with team members.
Maintain accurate spreadsheets documenting progress and outstanding items needed for authorization and compliance.
Participate in Team Meetings, Inter-agency meetings, Supervision Sessions, and agency mandatory training.
Maintain records according to State Regulations.
Scan and upload documents in the electronic medical record as needed with the unit.
Review and approve progress notes
Verify signatures on Encounter forms
Paperwork Processing for Payroll
Communicate with staff as needed
Track the submission of paperwork corrections
Adhere to strict payroll deadlines

**WORK ENVIRONMENT**: Within the confines of the offices of the Unit and Agency. Travel to other Agency sites as well as to outside meetings, conferences, or workshops is required on an as needed basis.

**WORKING HOURS**: 40 hours per week. Monday - Friday

**MINIMUM QUALIFICATIONS**:

- High School Diploma
- Demonstrated proficiency in Microsoft Word and Excel at the intermediate to advanced level
- Accurate typing and communication skills, skilled in data entry and familiar with electronic medical records systems
- Excellent time management and organizational skills
- Advanced oral and written communication skills in order to effectively problem-solve
- Must be a team player, patient, flexible, and have the ability to multi-task
- Demonstrated ability to complete multiple tasks in a timely and accurate fashion in a fast-paced environment
- Experience in an administrative/clerical capacity required
- Experience in a mental health setting preferred



  • Philadelphia, United States Good Shepherd Rehabilitation Network Full time

    JOB SUMMARY Acts as a liaison with all insurance providers including commercial, managed care, and governmental plans Gathers and submits patient information to secure prior authorizations for inpatient IRF and LTACH admissions Gathers and transmits required documentation to the Medicare Administrative Contractor as required by CMS in the setting of...


  • Philadelphia, United States Community College of Philadelphia Full time

    This position provides a wide range of direct support to the Administrative Support Specialist, including assisting with the Associate Vice President ( AVP )'s 's internal and external calendar, exercising independent judgment and resolving problems that are central to the Office of Enrollment Management (e.g., with the offices of Financial Aid, Admissions,...


  • Philadelphia, United States ZP Group Full time

    Piper Companies is currently looking for an experienced Sr. Regulatory Specialist (IND Submissions) in Philadelphia, Pennsylvania (PA) to work for an innovative and growing biologic oncology pharmaceutical company. The Sr. Regulatory Specialist will play an integral part in the regulatory IND submission process of new pharmaceutical...


  • Philadelphia, United States Art City Vets Full time

    Job DescriptionJob DescriptionClient Service Administrative SpecialistJob TypeFull-time/HourlyComprehensive benefits package, 401k, Uniform Allowance, Discounted Pet Care & More!Qualifications• High school or equivalent (Required)• Client service experience: 1 year (Required)• Veterinary reception experience: (Preferred)• Administrative experience: 1...


  • Philadelphia, United States Children's Crisis Treatment Center Full time

    CCTC is seeking an Administrative Specialist to join our Outpatient Services Department to provide support services to the Outpatient & Trauma department, children and families served, and all other agency stakeholders.Responsibilities include, but not limited to, daily coverage of the main reception desk, including the ability to answer phones on a...


  • Philadelphia, United States Children's Crisis Treatment Center Full time

    CCTC is seeking an Administrative Specialist to join our Outpatient Services Department to provide support services to the Outpatient & Trauma department, children and families served, and all other agency stakeholders. Responsibilities include, but not limited to, daily coverage of the main reception desk, including the ability to answer phones on a...


  • Philadelphia, United States Community College of Philadelphia Full time

    Administrative Specialist A, Engagement Office (Tech Craft Spec A provides high-level administrative support for the College’s Chief Engagement Officer in the areas of planning, coordination and implementation of projects and strategic initiatives. Primary responsibilities include facilitating project logistics, assist with tracking legislation, and...


  • Philadelphia, United States Diverse Lynx Full time

    286843 Job Title- Linux Administrator with Cloud Specialist Location- Philadelphia, PA (Onsite from Day 1) Duration- Long TermJob Type-FULLTIMEJob Description- Managing & maintaining SUSE Servers Managing IBM, DELL, Lenovo Fujitsu and Client HANA appliance servers. Building/reimages SUSE Linux servers in both physical and virtual environment. Managing Linux...


  • Philadelphia, United States Diverse Lynx Full time

    286843 Job Title- Linux Administrator with Cloud Specialist Location- Philadelphia, PA (Onsite from Day 1) Duration- Long TermJob Type-FULLTIMEJob Description- Managing & maintaining SUSE Servers Managing IBM, DELL, Lenovo Fujitsu and Client HANA appliance servers. Building/reimages SUSE Linux servers in both physical and virtual environment. Managing Linux...


  • Philadelphia, United States Piper Companies Full time

    Piper Companies is currently seeking a Regulatory Affairs Specialist, Cell & Gene Therapy for an opportunity in Philadelphia, Pennsylvania (PA), to join an innovative biotechnology company creating life-saving cell therapies. Responsibilities of the Regulatory Affairs Specialist, Cell & Gene Therapy Coordinate and manage timing for regulatory submissions,...


  • Philadelphia, United States Piper Companies Full time

    Piper Companies is currently seeking a Regulatory Affairs Specialist, Cell & Gene Therapy for an opportunity in Philadelphia, Pennsylvania (PA), to join an innovative biotechnology company creating life-saving cell therapies. Responsibilities of the Regulatory Affairs Specialist, Cell & Gene TherapyCoordinate and manage timing for regulatory submissions,...


  • Philadelphia, United States Piper Companies Full time

    Piper Companies is currently seeking a Regulatory Affairs Specialist, Cell & Gene Therapy for an opportunity in Philadelphia, Pennsylvania (PA), to join an innovative biotechnology company creating life-saving cell therapies. Responsibilities of the Regulatory Affairs Specialist, Cell & Gene Therapy Coordinate and manage timing for regulatory submissions,...


  • Philadelphia, United States Temple University Health System Full time

    Serves as the primary clinical resource in the PreCertification Department for the handling of complex authorization issues. Responsible for clinically assessing all adverse determinations made by insurers through all levels of the Pre-Service Administrative appeals process. Supports the Patient Access team (both management and staff) to ensure...

  • Treatment Operations

    3 weeks ago


    Philadelphia, United States Adaptimmune Full time

    Job DescriptionJob DescriptionAdaptimmune is a fully integrated cell therapy company, designed and built from the ground up with four U.K.- and U.S.-based biotechnology hub locations. Our comprehensive capabilities and teams include preclinical research, clinical development, translational sciences, autologous and allogeneic manufacturing, and in-house...


  • Philadelphia, United States Myticas Consulting Full time

    Myticas' direct client based out of Philadelphia, PA (Open for 100% Remote) is currently seeking an Editorial Administrative Assistant for a contract position.Job Description:The Administrative Assistant for the Medical Education and Medical Practice business unit is responsible for support of content acquisition, the editorial process and administrative...


  • Philadelphia, United States Myticas Consulting Full time

    Myticas' direct client based out of Philadelphia, PA (Open for 100% Remote) is currently seeking an Editorial Administrative Assistant for a contract position.Job Description:The Administrative Assistant for the Medical Education and Medical Practice business unit is responsible for support of content acquisition, the editorial process and administrative...


  • Philadelphia, United States Be Group Full time

    We're assisting our client in hiring an Accounts Receivable (AR) / Administrative Specialist. Theyre located in S. Philadelphia and are a $25m wholesale produce company. They sell specialty produce to retail stores, supermarkets, restaurants, and other wholesalers. They use Silo Produce (not required) and QuickBooks, Excel, Word, and Outlook. This is a...


  • Philadelphia, United States Be Group, LLC Full time

    We're assisting our client in hiring an Accounts Receivable (AR) / Administrative Specialist. They’re located in S. Philadelphia and are a $25m wholesale produce company.They sell specialty produce to retail stores, supermarkets, restaurants, and other wholesalers. They use Silo Produce (not required) and QuickBooks, Excel, Word, and Outlook.This is a...


  • Philadelphia, United States Be Group, LLC Full time

    We're assisting our client in hiring an Accounts Receivable (AR) / Administrative Specialist. They’re located in S. Philadelphia and are a $25m wholesale produce company.They sell specialty produce to retail stores, supermarkets, restaurants, and other wholesalers. They use Silo Produce (not required) and QuickBooks, Excel, Word, and Outlook.This is a...


  • Philadelphia, United States Be Group, LLC Full time

    We're assisting our client in hiring an Accounts Receivable (AR) / Administrative Specialist. They’re located in S. Philadelphia and are a $25m wholesale produce company.They sell specialty produce to retail stores, supermarkets, restaurants, and other wholesalers. They use Silo Produce (not required) and QuickBooks, Excel, Word, and Outlook.This is a...