Office Operations/hr Assistant

2 weeks ago


Los Angeles, United States Behave Agency LLC Full time

**Job Summary**:
We are looking for a dynamic and versatile Office Operations/HR Assistant to join the Behave Agency team. This position is ideal for someone who is highly organized, enjoys working in a creative and fast-paced environment, and has a passion for the dynamic world of social media and entertainment. The role requires a balance of administrative proficiency and a foundational understanding of HR practices, ensuring the smooth operation of our office and supporting our human resources initiatives.

**Key Responsibilities**:

- Own routine office tasks such as photocopying, faxing, mail distribution, and filing, ensuring efficiency and organization.
- Maintain and organize records for staff, office amenities, and company assets.
- Serve as the point person for office operations duties including maintenance, mailing, supplies, equipment, bills, errands, shopping
- Monitoring office supplies and equipment and ordering office equipment required.
- Oversee office operations and procedures, including managing building and parking access cards, and handling building forms and other operational requirements.
- Maintain records for staff, office space, and company assets.
- Maintain the office condition and arrange necessary repairs
- Utilize Microsoft Office Suite to create and modify documents, presentations, and reports.
- Assist in the preparation and coordination of reports and office meetings.
- Liaise with the IT department to resolve technical issues, set up new employees' workstations, and manage equipment inventory
- Provide general support to team members, including handling calls, correspondence, and scheduling.

HR Assistant Job duties:

- Support the HR department in day-to-day operational tasks.
- Provide administrative assistance to HR executives, including document preparation and record-keeping.
- Maintain and update employee records accurately.
- Assist in the organization of HR projects (meetings, training, surveys) and document proceedings.
- Respond to internal HR inquiries and provide information regarding HR policies and procedures.
- Aid in payroll preparation by collecting relevant employee information.
- Assist with the onboarding process for new hires, including preparing welcome packages, setting up workstations, and coordinating orientation schedules.
- Support the offboarding process for exiting employees, ensuring a smooth transition and handling necessary documentation.

**Requirements**:

- Experience in administrative roles, preferably within a fast-paced or social media/entertainment-related environment.
- Experience with Apple business management software.
- Familiarity with office management procedures and basic HR practices.
- Proficiency in Microsoft Office (particularly Excel and PowerPoint).
- Excellent organizational and time management skills, with a keen attention to detail.
- Strong communication skills, both written and verbal.
- Ability to maintain confidentiality and handle sensitive information.
- Ability to multitask and work independently.
- High School diploma required; additional qualifications in Administration or Human Resources is a plus.

Pay: $20.00 - $22.00 per hour

Expected hours: 30 - 40 per week

**Benefits**:

- Paid time off

Schedule:

- 4 hour shift
- 8 hour shift
- Day shift
- Morning shift
- Weekends as needed

Ability to Relocate:

- Los Angeles, CA 90036: Relocate before starting work (required)

Work Location: In person


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