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Twdb - 24-95 - Flood Science & Community Executive
3 months ago
**TWDB - 24-95 - Flood Science & Community Executive Assistant (Executive Assistant I)** **(**00041897**)**
**Organization**: TEXAS WATER DEVELOPMENT BOARD
**Primary Location**: Texas-Austin
**Work Locations**: TWDB Stephen F Austin Bldg 1700 Congress Ave PO Box 13231 Austin 78711
**Job**: Office and Administrative Support
**Employee Status**: Regular
**Schedule**: Full-time
**Standard Hours Per Week**: 40.00
**Travel**: Yes, 5 % of the Time
**State Job Code**: 0160
**Salary Admin Plan**: B
**Grade**: 17
**Salary (Pay Basis)**: 3,331.34 - 4,416.67 (Monthly)
**Number of Openings**: 1
**Overtime Status**: Exempt
**Job Posting**: May 17, 2024, 5:19:51 PM
**Closing Date**: May 31, 2024, 11:59:00 PM
**Description**
**Salary commensurate with experience and qualifications**
**TEXAS WATER DEVELOPMENT BOARD’S MISSION**
Leading the state’s efforts in ensuring a secure water future for Texas.
**WORKING AT THE TWDB**
See why our work makes an impact and why the TWDB is a great place to work
**MILITARY EMPLOYMENT PREFERENCE**
Veterans, Reservists or Guardsmen with an MOS or additional duties that fall in the fields of 3F5X1 Administration, 42A Human Resources Specialist, 0170 Personnel Officer (Warrant), or other related fields pertaining to the minimum experience requirements may meet the minimum qualifications for this position and are highly encouraged to apply.
**Job Description Summary**
Performs complex (journey-level) professional administrative work for the director, managers, and staff of the Flood Science and Community Assistance Division within the Office of Water Science and Conservation. Work involves maintaining strong multi-tasking, communication, collaboration, and organizational skills to ensure administrative support of the four program areas in the division (Grant Coordination, Community Assistance Program, Flood Modeling, and Flood Mapping). The role will require exercising sound judgement and attention to confidential matters requiring discretion. Work involves preparing, reviewing, tracking, and filing of administrative forms, correspondence, procedural documents, and technical reports. Schedules meetings, disseminates information to and from the division, the general public and stakeholders, and serves as the records management liaison for the division. Assists the administrative team of the Office of Water Science and Conservation. May train others. Works under general supervision, with moderate latitude for the use of initiative and independent judgment. Reports to the Director of the Flood Science and Community Assistance Division.
**Essential Job Functions**
- Oversees and assists the director, managers, and staff with all administrative activities and operations in the Flood Science and Community Assistance Division.
- Schedules, coordinates, and prioritizes meetings and appointments.
- Confirms and attends meetings as necessary.
- Prepares, reviews, processes, and/or tracks agency documents, such as internal memos and reports, timesheets, personnel documents, expenditure requests, travel authorizations and vouchers, vehicle request forms, etc.
- Provides assistance to stakeholders, contractors, and consultants.
- Disseminates information within the division and with other departments, legislators, Board members, and the general public and ensures timely responses as necessary.
- Assists with preparation and monitoring of performance measures, contracts, and program budgets.
- Processes mail, orders supplies, and coordinates office equipment repairs.
- Answers and routes incoming phone calls; takes messages and refers calls to appropriate staff.
- Updates and maintains staff calendars.
- Assists with development of administrative procedures for the division and adherence to agency policies and procedures.
- Participates in professional development activities by setting and pursuing training goals.
- Assists the administrative team of the Office of Water Science and Conservation with meetings and activities.
- Provides administrative back-up support for the Deputy Executive Administrator and Assistant Deputy Executive Administrator of Water Science and Conservation and to other areas of the agency, when necessary.
- Maintains confidential and sensitive information.
- Ensures individual and team files (electronic and hardcopy versions) are appropriately maintained and disposed of in accordance with the agency’s records retention procedures and schedule.
- Maintains required certifications and licenses and meets the continuing education needs and requirements of the position to include, attending mandatory training courses.
- May be required to operate a state or personal vehicle for business purposes.
- Performs other duties as assigned.
**Qualifications**
**Minimum Qualifications**
- Graduation from an accredited four-year college or university with major course work in Public or Business Administration, English, Science, or a related field.
- Two years of
