Assistant to The Office of Student Services

2 weeks ago

Lake Zurich, United States Lake Zurich Community Unit School District 95 Full time

JOB TITLE: Assistant to the Office of Student Services

REPORTS TO: Assistant Superintendent of Student Services

REQUIREMENTS: High School or equivalent. A minimum of 3-5 years experience in an administrative assistant role Must be proficient in use of personal computer, typing, Word, Excel, Power Point, Publisher, and GoogleDocs in addition to all other general office equipment Position requires professionalism, a degree of confidentiality, proficient oral and written communication skills, and organizational skills Must be able to handle multiple tasks of a diverse nature simultaneously and efficiently Must be able to work well with others in a team environment and be responsive to internal and external stakeholders Any combination of experience and education will be considered.

WORK YEAR: 12 Month - Full Time

ESSENTIAL JOB FUNCTIONS

1. Coordinate all Special Education students’ transportation needs with the Transportation Department. Verify information for accuracy via GoogleDocs.

2. Handle all communications (including mail) within the Student Services office, prepare and direct a variety of correspondence, and direct staff/parents to appropriate personnel.

5. Maintain all correspondence regarding litigation (Due Process) and ensure documentation/notifications are processed within legal time frames.

6. Coordinate all homebound instruction, either through home/hospital services or homebound via IEP placement, and process required paperwork.

7. Process department purchasing, including all requisitions, ordering and checking in all supplies/materials.

8. Maintain list of Student Services subscriptions and staff using specific subscriptions.

9. Process/maintain up-to-date copies of all staff schedules, contact information, and assignments.

10. Process and coordinate scripts/referrals for OT’s and PT’s.

11. Create Student Services professional development schedule and continuously share with pertinent staff. Responsible for coordinating all CPDUs and CEUs for staff attending PD.

12. Assist with meeting/training set up including preparation of handouts, technical setup, room arrangement, lunch, etc.

13. Arrange, coordinate, and maintain legal documentation for districtwide Crisis Prevention Intervention and CPR/AED safety trainings.

14. Coordinate preschool screenings. This includes, but is not limited to, scheduling all appointments, developing assessment roster, compiling parent mailings, compiling folders, posting appropriate notifications, and arranging necessary translators.

15. Complete all tasks in regards to yearly Timely and Meaningful Consultation meeting (posting notice, handouts, sign-in, etc.)

16. Develop and maintain up-to-date outside facility contact information.

17. Provide positive customer service including, but not limited to, immediate and cordial assistance to visitors to the Administration Building and provide coverage for front desk when needed.

18. Assume responsibility for all records custodian tasks to include, but not limited to, proper release of records, letter to parent/guardians, timely requests for records, proper filing and storage of student information, and destruction of files in compliance with School Code.

19. Verify and process family visit reimbursement for residentially placed students.

20. Analyze current Student Services expenses and collaborate with staff to forecast future Student Services Department expenditures.

21. Assist in development of Student Services Department budget.

22. Assume responsibility for all proper release of records and assist Office Coordinator with filing of necessary paperwork, destruction of files, etc. when needed.

23. Perform other duties as may be necessary and assigned by the Assistant Superintendent of Student Services.

PHYSICAL REQUIREMENTS:
Ability to actively perform work in classroom, office, and other business and community settings. Ability to move freely and perform duties in numerous locations throughout the day (typically involving frequent standing, walking, sitting, bending, and lifting). Exposure to noise and activity of a school setting. Exposure to weather conditions. Ability to travel outside the district for a variety of meetings and conferences.

TERMS OF EMPLOYMENT

Newly hired employees will be placed on the ESP Salary Scale based on prior work experience that can be verified, that is recent (within the last ten years without an extended break in employment), and in a position of similar responsibilities. Benefits as determined and approved annually by the Board of Education.

Pay: From $23.00 per hour

Expected hours: 40 per week

**Benefits**:

- Dental insurance
- Health insurance
- Life insurance
- Paid time off
- Vision insurance

Schedule:

- 8 hour shift
- Monday to Friday
- Overtime

**Education**:

- High school or equivalent (preferred)

Work Location: In person

  • Office / Administrative / Customer Service (Entry-Level)

    3 weeks ago

    Lake Zurich, United States JobGiraffe Full time

    Job DescriptionJob DescriptionOffice / Administrative / Customer ServiceOffice Assistant (Entry-Level) (With Training)=$15.00 per hour to start plus great company-sponsored benefits and tons of room for growth!As Office Assistant, you will:Join a specialist in the Insurance IndustryReceive complete trainingLearn the services of the firmBe trained to use the...

  • Summer Student Information Services Assistant

    1 week ago

    Crystal Lake, United States Crystal Lake Community Consolidated School District #47 Full time

    JobID: 5534 **Position Type**: Summer School Support Staff**Date Posted**: 4/11/2024**Location**: CORE Administration Center**Date Available**: 06/03/2024**Closing Date**: Until filled Crystal Lake Elementary District 47 is currently looking for a Summer Student Information Services Assistant to work June 3rd - September 13th. This position is responsible...

  • Office Assistant

    2 weeks ago

    Lake Havasu City, United States The County of Mohave AZ Full time

    This is one classification in a progressive series of Office Administration positions which focuses on a variety of administrative support and clerical functions including front desk/reception functions as assigned. Incumbents have previous experienc Office Assistant, Accounting, Assistant, Business Services, Information, Database, Training

  • Security Officers

    3 days ago

    Lake Zurich, United States Sunstates Security Full time

    Security Officers HIRING IMMEDIATELY Sunstates Security is currently hiring **full-time **Security Officers for **all shifts** in Lake Zurich, IL. These positions offer a starting pay rate of **$18.50/hr**_ - with weekly pay_**.** **_ All days and shifts are available_** **Requirements**: - Comfortable using technology - Prior military or law...

  • HR/Office Assistant

    2 weeks ago

    Lake Oswego, Oregon, United States K&D Services of Oregon, Inc. Full time

    We currently have a part-time HR/Office Assistant opening in our Clackamas office. You will join a team of dedicated individuals who provide world class customer service to our customers and employees.If you are interested and have the following attributes, please apply online at Position Type/Expected Hours of WorkThis is a part-time position. Days and...

  • Office Manager

    1 week ago

    Lake Zurich, United States Avantara Lake Zurich Full time

    Avantara Lake Zurich - Are you looking for a rewarding career in Skilled Nursing? We are currently searching for an Office Manager to join our friendly, caring and supportive team! FULL Time  Avantara Lake Zurich is rapidly growing and our team is looking to invest in an Office Manager by providing opportunities to further your career and with the tools...

  • Office Assistant

    2 weeks ago

    Salt Lake City, United States University of Utah Full time

    Assists TRAILS program based on programs needs. Responsibilities 1. Receives, greets and directs visitors to appropriate person or office .. Answers telephones, providing assistance and directing customers to the correct person or office .. Processe Office Assistant, Assistant, Education, Business Services, Office

  • Office Assistant

    2 weeks ago

    Salt Lake City, United States University of Utah Full time

    Greets and assists visitors in person or over the telephone. Provides general office support. Responsibilities 1. Receives, greets and directs visitors to appropriate person or office .. Answers telephones, providing assistance and directing customer Office Assistant, Assistant, Education, Business Services, Office

  • Administrative Assistant/Receptionist

    5 days ago

    Lake Zurich, United States HR Pals LLC Full time

    Our client's company was founded in 1966 and has been family-owned and operated ever since. They are the trifecta of landscaping companies - they have a full-service maintenance department, a design/build department, and a wholesale nursery in two locations. Our client's company stands by their work, is extremely responsive to their clients, and appreciates...

  • Assistant Professorship

    3 weeks ago

    Zurich, United States Aktor-Univeristy of Zurich Full time

    Institute of Intensive Care Medicine Assistant Professorship (Non-Tenure track) for Critical Care Sepsis 100 % The Faculty of Medicine of the University of Zurich invites applications for an Assistant Professorship (Non-Tenure track) for Critical Care Sepsis. The position is limited to six years and is located at the Department of Intensive Care Medicine of...

  • Office Administrative Assistant

    7 days ago

    Lake Forest, United States Lake Forest School District Full time

    JobID: 2096 **Position Type**: Secretarial/Clerical/Administrative Assistant**Date Posted**: 5/9/2024**Location**: Everett School**Date Available**: 08/12/2024**Closing Date**: 07/31/2024Lake Forest School District 67 is seeking a 10-month, full-time Administrative Assistant at Everett Elementary School. **Description**:The assistant is responsible for the...

  • office assistant/ office manager

    3 weeks ago

    China Lake, United States Department Of The Navy Full time

    Summary This is a public notice flyer to notify interested applicants of anticipated vacancies through STRL Mission Support direct hire authority. Applications will not be accepted through this flyer. Interested applicants must follow the directions in the "How to Apply" section of this flyer to be considered. There may or may not be actual vacancies filled...

  • Customer Service/Office Assistant

    2 weeks ago

    Lake Villa, United States Lawn Doctor Antioch-Gurnee-Lake Villa Full time

    Job DescriptionJob DescriptionBenefits:401(k) matchingDental insuranceEmployee discountsFlexible scheduleJob Title: Customer Service/Office AssistantLocation:Lake Villa, ILWorking Hours: Monday through Friday, 8:00 AM to12:00 PM and/or 12:00-5:00 PM Schedule Flexibility appreciated.Responsibilities:Provide excellent customer service, including answering...

  • Security Officers

    3 days ago

    Lake Zurich, United States Sunstates Security Full time

    Security Officers - Part-time Flex HIRING IMMEDIATELY **Requirements**: - Prior military or law enforcement experience preferred - Availability to work all days and shifts as needed is required - Must be comfortable utilizing technology - Bilingual is a plus - Valid PERC Card preferred A Security Officer may perform a multitude of duties as specified by...

  • Information Technology Specialist

    3 weeks ago

    Salt Lake City, United States Office of the Assistant Secretary for Administration and Management Full time

    Summary The Office of the Chief Information Officer (OCIO) is a customer service organization dedicated to providing information technology (IT) solutions and leadership to advance DOL's mission. More information on the OCIO is available on our and accounts. To view our current vacancies visit . This position is inside the bargaining unit. Duties ...

  • Human Resources Specialist

    3 weeks ago

    Salt Lake City, United States Office of the Assistant Secretary for Administration and Management Full time

    Summary This position is in the Diversity Recruitment and Outreach Branch, Division of Workforce Development and Inclusion (DWDI), Office of Human Resources (OHR), Office of the Assistant Secretary for Administration and Management (OASAM), Department of Labor (DOL). This position is outside the bargaining unit. Duties The selectee will report to...

  • Customer Service/Office Assistant

    1 week ago

    Lake Villa, United States Lawn Doctor Full time

    Benefits: 401(k) matching Dental insurance Employee discounts Flexible schedule Job Title: Customer Service/Office Assistant Location: Lake Villa, IL Working Hours: Monday through Friday, 8:00 AM to12:00 PM and/or 12:00-5:00 PM Schedule Flexibility appreciated. Responsibilities: Provide excellent customer service, including answering phones and...

  • Executive Administrative Assistant

    2 weeks ago

    Lake Zurich, United States ACCO Brands Corporation Full time

    ACCO Brands is seeking an Executive Administrative Assistant to support our Senior Vice President of U.S. C&OP and Power. A and their team. We seek an enthusiastic, highly competent, organized and customer service orientated, seasoned professional to Administrative Assistant, Executive, Administrative, Microsoft, Vice President, Assistant, Business Services,...

  • ECFE Senior Office Assistant IV

    2 weeks ago

    Forest Lake, United States Forest Lake Schools Full time

    Position Type: Office/Clerical/Office AssistantDate Posted: 4/25/2024Location: Forest Lake Area Schools Education CenterDate Available: ASAPClosing Date: 05/02/2024FTE: 8 hours per day, 40 hours per week, and 260 days per year Start Date: ASAP Job Description: The ECFE Senior Office Assistant, under the supervision of the Early Childhood Coordinator, is...

  • ECFE Senior Office Assistant IV

    1 week ago

    Forest Lake, United States Forest Lake Schools Full time

    Position Type: Office/Clerical/Office Assistant Date Posted: 4/25/2024 Location: Forest Lake Area Schools Education Center Date Available: ASAP Closing Date: 05/02/2024 FTE: 8 hours per day, 40 hours per week, and 260 days per year Start Date: ASAP Job Description: The ECFE Senior Office Assistant, under the supervision of the Early Childhood Coordinator,...