Event Assistant
3 weeks ago
**Job Title**: Event Assistant
**Location**: Chicago, IL
**Position Overview**: We are seeking a highly organized and enthusiastic Event Assistant to join our team. The Event Assistant will provide crucial support to our event planning and coordination efforts, ensuring the smooth execution of events from inception to completion. This role requires exceptional attention to detail, strong communication skills, and the ability to thrive in a fast-paced environment.
**Key Responsibilities**:
**Assist with Event Planning**: Collaborate with the event planning team to conceptualize and develop event themes, layouts, and logistics.
**Vendor Coordination**: Liaise with vendors, suppliers, and service providers to secure necessary equipment, rentals, and services for events.
**Attendee Management**: Assist with attendee registration, check-in, and inquiries before and during events.
**Logistics Management**: Coordinate event logistics, including transportation, lodging, and scheduling for participants and staff.
**Administrative Tasks**: Assist with administrative tasks such as maintaining event databases, managing RSVP lists, and preparing event materials.
**Client Communication**: Communicate regularly with clients to provide updates on event planning progress and address any questions or concerns.
**Qualifications**:
- Strong organizational skills and attention to detail.
- Excellent written and verbal communication skills.
- Ability to multitask and prioritize tasks effectively in a fast-paced environment.
- Proficiency in Microsoft Office Suite and event management software is a plus.
- Flexible schedule, including availability to work evenings and weekends as needed.
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