Event Assistant

4 weeks ago

Chicago, United States LHH Full time

Our client is looking to hire an Event Assistant to add to their team full-time in Chicago The ideal candidate will have strong organizational skills, be tech savvy, demonstrate a high standard of professionalism, and be capable of building relationships across all levels of an organization.


LOCATION: Chicago, IL (Hybrid + Travel)

  • Must be local to Chicago


TARGET START DATE: Immediate


JOB TYPE: Direct Hire


What you’ll be doing:

  • Manage email and phone communication with internal employees, stakeholders, vendors, hotels, and clients
  • Organize, order and prepare all event and meeting materials
  • Support in managing lodging, logistics, room blocks, banquet orders, food and beverage for assigned events
  • Help schedule, manage timelines, and project manage both external and internal meetings in partnership with the Director
  • Facilitate payment of all invoices and assist teams in tracking budgets
  • Travel to off-site events as needed
  • Create, set-up and monitor event registration sites
  • Proof, audit and manage event deliverables, lists, correspondence and more
  • Help test and manage content on mobile applications
  • Support in other event and meeting duties as required


Qualifications:

  • Bachelor's Degree
  • 1-2+ years of relevant experience. Events, meetings, or executive assistant experience preferred.
  • Well-versed in Excel and is quick to pick up new software and processes
  • Proven experience navigating multiple reporting systems
  • Preferred experience or knowledge of Zoom and CVent


Who you are:

  • You are organized and have excellent time management skills
  • You have high attention to detail and have an eye for patterns and inconsistencies
  • You possess strong verbal and written communication skills
  • You are self-motivated and require minimal direction to get jobs done


TO APPLY:

If you are interested in this position, please apply today (word doc resumes preferred)


Equal Opportunity Employer Minorities/Women/Veterans/Disabled


  • Note: Candidates that provide all of the above information will be given priority. We get such a high volume of applications that I can’t reply to everybody, but I do review every application carefully and will get back to you if you look like a good match for my client.

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